Hallenstein Glasson Holdings Limited Notice of Meeting

NOTICE OF MEETING 2018

Notice is given that the Annual Meeting of Shareholders of Hallenstein Glasson Holdings Limited (the Company)
will be held at Rydges Latimer, 30 Latimer Square, Christchurch, on Wednesday 12 December 2018 at 10:00 am.
The shareholders are invited to join the Directors for morning tea at 9:30am prior to the meeting.
AGENDA
General Business
1. Annual Report
To receive and consider the Annual Report, the financial statements and the Independent Auditor’s Report for the
financial year ended 1 August 2018.
2. Director Elections
To consider, and if thought fit, to elect as a Director of the Company (by ordinary resolution of the shareholders)
Mary Devine, who was appointed by the Directors in August 2018:
• Resolution 2.1: To elect Mary Devine as a Director
To consider, and if thought fit, to re-elect as Directors of the Company (each by ordinary resolution of the shareholders)
the following persons, who retire as Directors by rotation in accordance with the Company’s constitution and offer
themselves for re-election:
• Resolution 2.2: To re-elect Warren Bell as a Director
• Resolution 2.3: To re-elect Graeme Popplewell as a Director
As at the date of the notice, the Board considers Mrs. Devine an Independent Director for the purpose of the NZX listing
rules and that Mr. Bell and Mr. Popplewell are not Independent Directors for those purposes.
3. Auditors
To record the reappointment of PricewaterhouseCoopers as Auditors of the Company pursuant to section 207t
of the Companies Act 1993, and authorise the Directors to fix the remuneration of the Auditors for the ensuing year.
ORDINARY RESOLUTION
The resolutions in items 2 and 3 above require approval by way of an ordinary resolution of shareholders. An ordinary
resolution is a resolution passed by a simple majority (i.e. over 50% of the votes of shareholders of the Company entitled
to vote and voting).
ADDRESSES BY CHAIRMAN AND CHIEF EXECUTIVE OFFICER
Please note that for shareholders who are unable to attend the meeting, a transcript of the Chairman’s and
Chief Executive Officer’s addresses to the meeting (and any accompanying slide presentations) will be posted on the
Company’s website at www.hallensteinglasson.co.nz and released to NZX’s market announcement platform at the
same time or before they are delivered to the meeting.
PROXIES
1. Any shareholder of the Company entitled to attend and vote at the Annual Meeting may appoint a proxy to attend
and vote in the place of that shareholder. A proxy need not be a shareholder of the Company.
2. A proxy granted by a company must be executed by a duly authorised officer or attorney of that company.
3. Enclosed with this Notice of Meeting is a proxy form. To be valid, the proxy form must be returned duly completed
to Computershare Investor Services Ltd, Private Bag 92119, Auckland 1142, so it is received no later than 10.00 am
on 10 December 2018.
4. Each of the Directors of the Company listed below offers themselves as a proxy to shareholders:
M J Donovan
T C Glasson
M J Ford
K Bycroft
G Poppelwell
NOTICE OF
MEETING

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to securely access InvestorVote and then follow the prompts to appoint your proxy or exercise your vote online.
For your proxy to be effective it must be received by 10:00 am on Monday 10th December 2018
Go online to lodge your proxy or turn over to complete the form
How to Vote on Items of Business
All your securities will be voted in accordance with your directions.
Appointment of Proxy
Any shareholder who is entitled to vote at the Annual Meeting may appoint a
proxy to attend and vote on their behalf. A proxy does not have to be a
shareholder in the Company. Each of the Directors of the Company listed below
offers themselves as a proxy to shareholders:
M J Donovan
T C Glasson
M J Ford
K Bycroft
G Poppelwell
The Chairman
To do this, enter the name of your proxy in the space allocated in ‘Step 1’ of this
form. Alternatively you can appoint a proxy online at www.investorvote.co.nz.
Voting of your holding
Direct your proxy how to vote by marking one of the boxes opposite each item
of business. If you mark more than one box on an item your vote will be invalid
on that item.
Attending the Meeting
Bring this form to assist registration. If a representative of a corporate
securityholder or proxy is to attend the meeting you will need to provide the
appropriate “Certificate of Appointment of Corporate Representative” prior to
admission.
Signing Instructions for Postal Forms
Individual
Where the holding is in one name, the securityholder must sign.
Joint Holding
Where the holding is in more than one name, all of the securityholders should
sign.
Power of Attorney
If this Proxy Form has been signed under a power of attorney, a copy of the
power of attorney (unless already deposited with the Company) and a signed
certificate of non-revocation of the power of attorney must be produced to the
Company with this Proxy Form.
Companies
A proxy granted by a company must be executed by a duly authorised officer
or attorney of that company.
Comments & Questions
If you have any comments or questions for the company, please write them on
a separate sheet of paper and return with this form.

STEP 1
hereby appointof
or failing him/her
of
STEP 2
ATTENDANCE SLIP
SIGN
Contact Name Contact Daytime Telephone Date
Proxy/Voting Form
Appoint a Proxy to Vote on Your Behalf
I/We being a shareholder/s of Hallenstein Glasson Holdings Limited
as my/our proxy to vote for me/us at the Annual Meeting of Shareholders of Hallenstein Glasson Holdings Limited to be held at Rydges Latimer, 30 Latimer Square,
Christchurch at 10.00 am on Wednesday 12th of December 2018 and at any adjournment of that meeting.
Please note: If you mark the Abstain box for an item, you are directing your proxy not to vote on your behalf on a show of hands or a poll and your
votes will not be counted in computing the required majority.
Items of Business - Voting Instructions/Ballot Paper (if a Poll is called)
Signature of Securityholder(s) This section must be completed.
Securityholder 1
or Sole Director/Director
Securityholder 2
or Director (if more than one)
Securityholder 3
Annual Meeting of Shareholders of Hallenstein Glasson
Holdings Limited to be held at Rydges Latimer, 30 Latimer
Square, Christchurch at 10.00 am on Wednesday 12th of
December 2018 and at any adjournment of that meeting.
ForAgainst
Proxy
DiscretionAbstain
GENERAL BUSINESS.
Resolution 1To receive and consider the Annual Report, the financial statements and the Auditors’ Report for the
financial year ended 1 August 2018.
Resolution 2Election of directors:
2.1 To elect Mary Devine as a Director
2.2 To re-elect Warren Bell as a Director
2.3 To re-elect Graeme Popplewell as a Director
Resolution 3To record the reappointment of PricewaterhouseCoopers as Auditors of the Company pursuant to section
207T of the Companies Act 1993, and authorise the Directors to fix the remuneration of the Auditors for
the ensuing year.