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Westpac 2019 AGM Notice of Meeting

AGM3 November 2019WBCFinancials

Westpac Banking Corporation
ABN 33 007 457 141

Notice of

Meeting

Westpac Banking Corporation

2019 Annual General Meeting

Westpac Banking Corporation
ABN 33 007 457 141

MESSAGE FROM THE CHAIRMAN 3

NOTICE OF 2019

ANNUAL GENERAL MEETING 10

IMPORTANT VOTING

INFORMATION 12

EXPLANATORY NOTES 15

ATTENDING THE AGM 38

CONTENTS

ANNUAL GENERAL MEETING

THURSDAY,

12 DECEMBER 2019

10:00 AM (SYDNEY TIME)

INTERNATIONAL CONVENTION

CENTRE SYDNEY

DARLING HARBOUR THEATRE,

LEVEL 2, 14 DARLING DRIVE, SYDNEY

NEW SOUTH WALES 2000

32019 NOTICE OF MEETING
MESSAGE FROM THE CHAIRMAN

Dear Shareholder

It is my pleasure to invite you to Westpac’s

2019 Annual General Meeting (AGM).

In what has continued to be a challenging

period for the financial services sector, and

for Westpac, I want to begin by summarising

developments relevant to the AGM, including

our performance and strategic progress.

The release of the Royal Commission into

Misconduct in the Banking, Superannuation

and Financial Services Industry’s final

report (Royal Commission Report), our

Culture, Governance and Accountability

self-assessment (CGA self-assessment) and

customer remediation have been major areas

of focus for Westpac this year. At the same

time, the operating environment for financial

services has become more complex, with

heightened regulatory scrutiny and action,

slowing economic growth, historically low

interest rates and higher capital requirements.

Your Board is very mindful of the impact of

these challenges on shareholders, including

from a reduction in the dividend, and so I

thank you for your ongoing support.

2019 performance

Your Board recognises the challenges in

the operating environment and our need to

improve the management of non-financial

risks. Against this background it is worth

reiterating that our capital remains above the

Australian Prudential Regulation Authority’s

(APRA) unquestionably strong benchmark,

our funding and liquidity is sound and our

customer franchise is healthy with a market

share of around 20% across most of the major

segments in which we operate.

Our financial performance this year, however,

has been disappointing. Cash earnings (our

preferred measure of assessing financial

performance) was down, largely reflecting

provisions related to customer remediation

and costs associated with changes in our

wealth operating model, including exiting

the provision of personal financial advice

by financial advisers under our licences.

Performance was also affected by lower

demand for credit and increasing competition

from a range of bank and non-bank players.

Asset quality has continued to be a highlight

and the overall level of stressed assets is little

changed over the year. Nevertheless, consumer

delinquencies have increased, consistent with

weaker economic activity and the relatively

soft housing markets, particularly in Western

Australia and regional Queensland, but this

has been broadly as expected.

Strategically, your company continues to

make good progress. We have achieved

major milestones on enhancing our

technology infrastructure while delivering

improved customer service. For example,

our Customer Service Hub, which will

ultimately be the technology supporting our

customer interactions, is now operational

and is already improving our mortgage

WESTPAC GROUP4
origination process. We have consolidated

and further strengthened our data platforms

and launched a new front-end system for our

business bankers. We have also enhanced

our services to customers, including a new

online feature that provides customers with

improved options (including better interest

rates) when rolling over a term deposit.

Strengthening governance

The release of the Royal Commission

Report and the finalisation of our CGA

self-assessment highlighted some

shortcomings in our company, including the

management of non-financial risk. Much

has already been said about these topics,

including in my letter which accompanied

your 2019 interim dividend statement, and I

want to reiterate that these matters have been

taken very seriously by your Board.

We know we need to do better and have a

range of programs underway to strengthen

governance, better support vulnerable

customers, further enhance remuneration

structures and embed a stronger customer-

focused culture. Many of these initiatives

began in 2018 and will continue into 2020.

Given their importance, significant focus is

being applied to make sure the right resources

and level of attention are directed to this

work and your Board is monitoring closely.

The message I hope shareholders take

away is that we have looked closely at the

areas where we have not met expectations,

identified our shortcomings and are

progressing plans to fix issues and restore

trust in Australia’s oldest company. As

Chairman I observe, first-hand, the depth

of Westpac’s culture and the commitment

of our people to customers – this is one of

Westpac’s core strengths that will help your

company emerge from this period an even

stronger company.

Responding to the strike on the

2018 Remuneration Report

At our 2018 AGM, we received a significant

vote against our 2018 Remuneration Report

and, as a result, incurred a ‘first strike’. In

accordance with Australia’s Corporations Act,

if Westpac receives a second strike against

our 2019 Remuneration Report, a separate

resolution must be put to shareholders at

the 2019 AGM asking if you wish to hold

an extraordinary general meeting, a ‘spill

meeting’. The details of this process and

what this means are further explained in this

Notice of Meeting.

I want to assure shareholders that I, and your

Board, recognise that decisions on executive

remuneration last year were not in line with

shareholder expectations. In response, we

have consulted extensively with shareholders

to better understand their views and act

on feedback. This process included a

number of meetings with both individual

and institutional shareholders over the year.

I appreciate the time that shareholders have

taken to share their thoughts directly with

me and your Board.

In my letter to shareholders earlier this

year, I explained that the key concern of

shareholders was that short-term variable

reward (STVR) in 2018 did not reflect

performance and that the Board did not

apply sufficient discretion to the final

STVR outcomes.

Shareholders also provided feedback on the

overall quantum of executive pay, the use of

fair value to determine the award value of

long-term variable reward (LTVR) and the

lack of variability in STVR to executives over

time. A number of shareholders also explained

that the vote against the 2018 Remuneration

Report was used to signal their overall

disappointment in relation to the issues that

emerged through the Royal Commission.

MESSAGE FROM THE CHAIRMAN

52019 NOTICE OF MEETING
Remuneration decisions

We made a number of decisions in relation

to Key Management Personnel remuneration

this year. The key decisions we have made are

listed below with further details provided in

the explanatory notes:

• The CEO recommended to the Board

that he forego his STVR for this year. The

Board separately considered the matter

and determined that a zero STVR outcome

for 2019 for the CEO was appropriate to

reflect accountability for poor non-financial

risk and financial outcomes, as well as

some poor customer outcomes, including

those highlighted at the Royal Commission.

At the same time, the CEO has had no

increase in his base pay, and indeed he has

not had an increase in his base pay since

he commenced the role in 2015.

• Group Executives received between 0%

and 83% of their target STVR.

• The scorecard outcome for non-financial

risk measures was reduced to zero for

Group Executives. In addition, the Board

used its discretion to apply downward

remuneration adjustments to two Group

Executives and two former Group

Executives in response to material risk and

compliance matters that impacted the

Group, in some instances reducing 2019

STVR outcomes to zero. Many of these

adjustments related to events from prior

periods which have continued to develop

and, in some cases, for which material

remediation costs have been accounted for

in 2019. In addition, the Board exercised its

discretion to apply downward adjustments

to a portion of deferred STVR for two

former Group Executives.

• No LTVR vested for the CEO and Group

Executives in 2019 as performance hurdles

were not met. These awards typically make

up around one third of each of the CEO’s

or a Group Executive’s total remuneration.

• Director base fees were reduced by 20%

for all current Non-executive Directors for

the 2019 financial year.

Changes have also been made to 2020

remuneration structures including:

• the removal of the use of fair value to

determine the number of performance

rights issued to the CEO and Group

Executives;

• reductions to the total target

remuneration (comprising fixed

remuneration, target STVR and LTVR

opportunity at face value) of the CEO

and Group Executives by 23% and 12.5%

respectively, reflecting changes made

to LTVR. As a result of the reduction to

the CEO’s remuneration, his total target

remuneration becomes comparable to

other Australian major bank CEOs; and

• the use of relative Total Shareholder Return

as the performance hurdle for the 2020

LTVR and the introduction of clawback

as an additional adjustment tool (noting

that other LTVR vesting conditions remain

unchanged, including the ability of the

Board to apply discretion to outcomes).

MESSAGE FROM THE CHAIRMAN
WESTPAC GROUP6

Board renewal

Over recent years, your Board has

undergone significant renewal and I am

confident the Board has the right mix of

skills, experience and diversity. I believe

you are well represented and highly

recommend shareholders vote in favour

of the Non-executive Directors who are up

for election and re-election at the AGM.

Resolutions requisitioned

by shareholders

Westpac has received a notice proposing two

resolutions at our 2019 AGM that was initiated

by an environmental organisation, Market

Forces. The resolutions were requisitioned

by shareholders representing approximately

0.01% of Westpac’s shares on issue and we

have published the full details in this Notice

of Meeting. The Board has considered these

resolutions and does not believe they are in

the best interests of Westpac shareholders

as a whole and accordingly, the Board

recommends shareholders vote against

Items 6(a) and 6(b).

Of the two resolutions, the first is a ‘special

resolution’ that seeks to amend Westpac’s

constitution to allow ‘advisory resolutions’ to

be tabled at general meetings. The second

resolution is an ‘advisory resolution’ that

requests Westpac disclose in its annual

reporting strategies and targets to reduce

its exposure to fossil fuels, including the

elimination of exposure to thermal coal by

no later than 2030. The second resolution

can only be properly considered if the first

resolution is passed, and accordingly will

only be put to the vote at the AGM if the

first resolution is approved by the requisite

majority of shareholders.

While significant changes were made to

remuneration this year, some debate remains

on executive remuneration structures. We

will continue to assess our approach, taking

into account ongoing shareholder feedback

and new requirements which are being

developed by our main banking regulator,

APRA. We are actively participating in the

consultation process with APRA on its draft

prudential standard on remuneration. We will

continue to review the remuneration design

in 2020 following the release of APRA’s final

prudential standard on remuneration.

Further detail on Westpac’s 2019

remuneration outcomes, is available in this

Notice of Meeting and in the Remuneration

Report included in the 2019 Annual Report.

72019 NOTICE OF MEETING
On the first resolution, the Board does not

believe that the requisitioned resolution

which is the subject of Item 6(a) is in the

best interests of shareholders. Further, the

Board believes that appropriate avenues are

already available to shareholders should they

wish to express their opinions to the Board.

On the second resolution, Westpac already

discloses significant information on our

climate position along with specific targets

that are aligned with the recommendations

of the Taskforce on Climate-related Financial

Disclosures (TCFD).

Westpac has a long history of action on

climate change and was the first Australian

bank to release a climate change position

statement in 2008 and the first to commit to

limiting warming to no more than two degrees

in 2014, framed as less than two degrees at

the time of the Paris Agreement.

Our current Climate Change Position

Statement is due to be updated by mid-2020.

In developing these statements we take a

practical, science-based and responsible

approach that incorporates feedback from a

range of stakeholders, including shareholders.

The Board approves the Climate Change

Position Statement, including the specific

commitments and targets.

Further information about our commitment

to operating sustainably is set out in our

current Climate Change Position Statement

and 2020 Action Plan along with our detailed

Sustainability Performance Report – both of

which are available online.

WESTPAC GROUP8
Matters at the 2019 AGM

Returning to the matters of our AGM, the CEO and I will address the meeting. There will be six

items to be considered by shareholders, certain of which are conditional and will only be put to

the vote at the meeting if other resolutions are passed first. These are summarised below:

1 Financial Reports

This Item does not require a formal resolution; however, shareholders are given the

opportunity to ask questions and make comments about the Financial Reports and the

management of Westpac.

2 Re-election and election of Directors

Shareholders will be asked to vote on the election and re-election of five directors at the

meeting. Two directors joined the Board during the year (Margie Seale and Steve Harker)

and three existing directors will stand for re-election (Nerida Caesar, Ewen Crouch AM and

Peter Marriott).

3 Grant of Equity to Managing Director and Chief Executive Officer

The Board determines the remuneration of the CEO and seeks to ensure a high portion is

allocated as equity to align with shareholder interests. This resolution asks shareholders to

give Westpac the flexibility to allocate any vested equity entitlements (subject to various

requirements, a performance hurdle and Board discretion) by issuing new shares.

4 Remuneration Report

This resolution asks shareholders to adopt the Remuneration Report. Major changes in

both the structure of remuneration and outcomes have been made this year to better

reflect shareholders expectations. These are summarised above with further detail in the

explanatory notes.

5 Conditional Spill Resolution

This resolution is only required if 25% or more of votes validly cast are against Item 4,

the Remuneration Report. This resolution asks shareholders if they wish to convene an

extraordinary general meeting within 90 days of the AGM, at which all directors (excluding

the CEO) will be required to vacate office and may stand for re-election.

6 Resolutions requisitioned by shareholders

Two resolutions have been requisitioned by shareholders:

• Item 6(a) proposes that shareholders amend Westpac’s Constitution to allow

shareholders to express an opinion or request information from the Board regarding

how the Board’s powers have or should be exercised; and

• Item 6(b) is a request pursuant to Item 6(a) to disclose from 2020 the company’s

strategies and targets to reduce exposure to fossil fuel assets in line with the goals

of the Paris Agreement.

MESSAGE FROM THE CHAIRMAN

92019 NOTICE OF MEETING
AGM information

Full details of the meeting, how to get

there, and the resolutions are included in

this Notice of Meeting. If you are unable to

attend you can still view the proceedings

on our live webcast at www.westpac.com.

au/investorcentre. If you cannot attend the

meeting and would like to ask a question

you can do so either via the enclosed form

or online. I will not be able to respond to all

submitted questions but will take these into

consideration as I prepare my address and

will aim to deal with the most commonly

raised topics.

Information on how to vote for the

resolutions at the AGM, regardless of

whether you attend or not, is detailed on

pages 12, 13 and 14.

Our Annual Report and/or our Annual Review

and Sustainability Report have been sent to

shareholders who requested them. These

reports are also available on our website at

www.westpac.com.au/investorcentre.

I look forward to welcoming you at the AGM.

Yours sincerely,

Lindsay Maxsted

Chairman

4 November 2019

WESTPAC GROUP10
Notice of Annual General Meeting

The Annual General Meeting (AGM) of Westpac Banking Corporation (ABN 33 007 457 141)

(Westpac) will be held at the International Convention Centre Sydney in the Darling Harbour

Theatre, located on Level 2, 14 Darling Drive, Sydney, New South Wales, on Thursday,

12 December 2019, commencing at 10:00 am (Sydney time).

ITEMS OF BUSINESS

1 Financial Reports

To receive and consider the Financial Report, the Directors’ Report and the Auditor’s Report

for the year ended 30 September 2019.

2 Re-election and election of Directors

(order is alphabetical)

(a) To re-elect Nerida Caesar as a Director.

(b) To re-elect Ewen Crouch AM as a Director.

(c) To elect Steven Harker as a Director.

(d) To re-elect Peter Marriott as a Director.

(e) To elect Margaret Seale as a Director.

3 Grant of equity to Managing Director and

Chief Executive Officer

To approve the grant of performance share rights to the Managing Director and CEO,

Brian Hartzer, under the CEO Long Term Variable Reward Plan in accordance with the Plan

rules and on the terms summarised in the Explanatory Notes in this Notice of Meeting.

Approval is being sought for all purposes, including ASX Listing Rule 10.14 and sections

200B and 200E of the Corporations Act 2001 (Cth) (Corporations Act).

4 Remuneration Report

To adopt the Remuneration Report for the year ended 30 September 2019.

NOTICE OF ANNUAL GENERAL MEETING

112019 NOTICE OF MEETING
5 Conditional Spill Resolution

Subject to, and conditional on 25% or more of the votes cast on the Remuneration Report

(Item 4) being against that Item, to hold an extraordinary general meeting of Westpac

within 90 days (Spill Meeting) at which:

(a) all the Non-Executive Directors in office when the resolution to approve the Directors’

Report for the financial year ended 30 September 2019 was passed and who remain in

office at the time of the Spill Meeting, cease to hold office immediately before the end

of the Spill Meeting; and

(b) resolutions to appoint persons to offices that will be vacated immediately before the

end of the Spill Meeting are put to the vote at the Spill Meeting.

This resolution will only be put to the AGM if at least 25% of the votes validly cast on the

resolution proposed in Item 4 are against that resolution. If you do not want a Spill Meeting

to take place, you should vote ‘against’ Item 5. If you want a Spill Meeting to take place, you

should vote ‘for’ Item 5.

6 Resolutions Requisitioned by Shareholders

(a) To consider, and if thought fit, pass the following resolution as a special resolution:

To insert into the Constitution in article 7 ‘General meetings’ the following new article

7.3A ‘Advisory resolutions’:

The Company in general meeting may by ordinary resolution express an opinion or

request information about the way in which a power of the Company partially or

exclusively vested in the Directors has been or should be exercised. Such a resolution

must relate to a material risk identified by the Directors or the Company and cannot

advocate action that would violate any law or relate to any personal claim or grievance.

Such a resolution is advisory only and does not bind the Directors or the Company.

(b) To consider and if thought fit, pass the following resolution as an ordinary resolution:

Shareholders request the Company disclose in annual reporting from 2020 strategies

and targets to reduce exposure to fossil fuel (oil, gas, coal) assets in line with the

climate goals of the Paris Agreement, including the elimination of exposure to thermal

coal in OECD countries by no later than 2030.

Item 6(b) contains an advisory resolution and may be properly considered at the AGM only

if Item 6(a) is passed by special resolution. If Item 6(a) is not passed, Item 6(b) will not be

put to the vote at the AGM.

By order of the Board of Directors

Timothy Hartin

Group Company Secretary

4 November 2019

WESTPAC GROUP12
VOTING EXCLUSIONS

Key Management Personnel (KMP) that

may have a vested interest in the outcome

of a resolution are restricted from voting on

that resolution. KMP include members of

the Board and Westpac’s Group Executive

Team, and this definition (and a list of KMP)

is set out in Westpac’s Annual Report. The

Corporations Act restricts KMP and their

closely related parties from voting in certain

circumstances on such resolutions. A closely

related party includes a spouse, dependants

and certain other close family members, as

well as any companies controlled by the KMP.

Voting exclusions apply to the following Items:

ItemResolution

3Grant of equity to the Managing

Director and Chief Executive Officer

4Remuneration Report

5Conditional Spill Resolution

Westpac will disregard any votes cast on

Item 4, in any capacity, by or on behalf of a

member of the KMP or that KMP’s closely

related parties. Westpac will also disregard

any votes cast on Items 3, 4 and 5 as Proxy by

any member of the KMP or that KMP’s closely

related parties. The exception to this exclusion

is where a KMP (or related party) is:

• a Proxy for a person entitled to vote, and

that person has directed the KMP or their

closely related party (as Proxy) how to

vote on the Item on the Voting Form; or

• the Chairman of the AGM, as Proxy for a

person entitled to vote, in accordance with

an express authority on the Voting Form

to vote undirected proxies as the Chairman

sees fit even if the resolution is connected

directly or indirectly with the remuneration

of a member of the KMP.

In addition, for Item 3, Westpac will disregard

any votes cast in favour of this Item by

Mr Hartzer and any associate of Mr Hartzer

in accordance with the Listing Rules. Westpac 

will not disregard a vote cast by Mr Hartzer

or any associate of Mr Hartzer as Proxy for a

person who is entitled to vote in accordance

with the directions on the Voting Form.

CONDUCT OF THE

WESTPAC AGM

All Westpac shareholders may attend

the AGM and ask a question. All Westpac

shareholders may also vote on each Item

before the AGM subject to the voting

exclusions set out earlier.

For the purposes of the AGM, a person will

be considered a shareholder if they were

registered as the holder of those shares

at 7:00 pm (Sydney time) on Tuesday,

10 December 2019.

The AGM is an important forum for the

Board, Executive Team and shareholders

and so we will:

• provide shareholders with a reasonable

opportunity to ask questions. The

Chairman and the CEO will generally

answer questions. However, some

questions may be referred to Westpac’s

Auditor or to another senior executive. If

appropriate, a response may be provided

as soon as possible after the AGM;

• inform shareholders of the Proxy position

on each Item and the manner in which the

Chairman of the AGM will vote available

Proxies; and

• provide shareholders with easy access

to the AGM so that they are able to

participate in the meeting. We will do

this by supporting people with mobility

difficulties, providing hearing loop facilities

and having a sign language interpreter for

the business of the meeting.

NOTICE OF ANNUAL GENERAL MEETING

132019 NOTICE OF MEETING
To assist us we ask that shareholders:

• do not repeat questions already asked

to allow as many shareholders as possible

to participate;

• keep questions to matters being

considered at the AGM and which are

relevant to shareholders as a whole. We

are not able to discuss personal banking

matters at the AGM; and

• do not photograph, videotape or record

the AGM.

HOW TO VOTE

There are three ways in which to vote

at Westpac’s AGM:

1. attend the AGM and vote on the voting

cards you will be given on the day;

2. submit a direct vote, either online or

by filling in the Voting Form; or

3. appoint a Proxy (or Proxies) to attend

the AGM and vote on your behalf. This

may also be done online or by filling in

the Voting Form.

Further details on each option are

provided below.

1. Attend the AGM

When registering at the AGM you will be given

a voting card. Further instructions on how to

complete the voting card will be provided at

the AGM.

2. Submit a direct vote

A direct vote can be lodged online or by

completing the direct voting section of the

Voting Form and returning it in accordance

with the instructions below. For a vote to

be counted, you must complete the voting

directions for each Item by marking ‘For’,

‘Against’ or ‘Abstain’.

Votes will only be valid for Items marked.

No vote will be counted for Items left blank.

However, if the Voting Form is left blank

for all Items, the Chairman of the AGM will

be deemed to be your appointed Proxy for

all Items.

By submitting a direct vote, you agree to be

bound by the direct voting rules adopted by

the Board. The direct voting rules are available

on the Westpac website at www.westpac.

com.au/investorcentre. Further instructions

on direct voting are available on the front of

the Voting Form.

3. Appoint a Proxy

Shareholders can appoint up to two Proxies

to attend the AGM on their behalf, and vote

in accordance with their instructions on

the Voting Form. A Proxy need not be a

shareholder of Westpac.

Where two Proxies are appointed, each

Proxy can represent a specific proportion or

number of shares. If no number or proportion

is specified, each Proxy will represent half the

shareholder’s votes.

If a Proxy is instructed to abstain from

voting on an Item, they must not vote on

the shareholder’s behalf. Any vote cast will

not be counted.

If you appoint a Proxy (other than the

Chairman of the AGM) and direct them how

to vote, the Chairman of the AGM must cast

those Proxy votes on your behalf if your Proxy

does not do so.

If you appoint the Chairman of the AGM

as your Proxy (or if he is appointed by

default), and no direction is provided, you

are authorising the Chairman to exercise

your Proxy as the Chairman sees fit. This

includes in relation to Items 3, 4 and 5 even

though those items are connected directly or

indirectly with the remuneration of a member

of Westpac’s KMP.

If you wish to appoint the Chairman of the

AGM as Proxy and direct them how to vote on

an Item, you must complete the ‘For’, ‘Against’

or ‘Abstain’ boxes on the Voting Form.

WESTPAC GROUP14
Otherwise, the Chairman of the AGM intends

to vote all available Proxies in favour of all

Items except Items 5 and 6.

If you appoint a Director (other than the

Chairman) or another member of Westpac’s

KMP or their closely related parties as your

Proxy, you must specify how they should vote

on Items 3, 4 and 5 by completing the ‘For’,

‘Against’ or ‘Abstain’ boxes on the Voting

Form. If you do not, your Proxy will not be

able to exercise your vote for that Item.

Shareholders are encouraged to direct their

Proxies on how to vote. If a Proxy is not

directed, the Proxy may abstain or vote as

they see fit (subject to any voting exclusions).

Should any new Items be proposed at the

AGM, a Proxy may vote on such Items as

they see fit.

Further instructions on appointing Proxies are

available on the front of the Voting Form or

online at vote.linkmarketservices.com/WBC.

Submit a Voting Form

Voting Forms can be submitted in the

following ways:

Online – at vote.linkmarketservices.com/WBC.

Follow the prompts and have your Shareholder

Reference Number (SRN) or Holder

Identification Number (HIN) available. You may

also use a mobile (with a QR code reader)

to scan the QR code on the front of the

Voting Form. You will need your SRN or HIN

and the postcode for your shareholding.

Email – scan and email a completed Voting

Form (this must include any relevant authority

under which a Voting Form is signed,

or a certified copy of that authority) to

vote@linkmarketservices.com.au.

By post, hand or facsimile – completed

Voting Forms (including any relevant

authority under which a Voting Form is

signed, or a certified copy of that authority)

may be posted to Link Market Services

Limited, Locked Bag A6015, Sydney South

NSW 1235, using the enclosed return

envelope; or hand delivered to Link Market

Services Limited at 1A Homebush Bay Drive,

Rhodes NSW 2138; or sent by facsimile to

(+61 2) 9287 0309.

All Voting Forms must be received (either

online, by post or fax) by 10:00am (Sydney

time) on Tuesday, 10 December 2019.

Corporate representatives

A corporation which is a shareholder, or which

has been appointed as a Proxy, may appoint

an individual to act as a representative to vote

at the AGM. The appointment must comply

with section 250D of the Corporations Act.

The representative should bring to the AGM

evidence of his or her appointment unless it

has previously been provided to Link.

Voting by poll

Voting on Items at the AGM will be conducted

by poll. Further details on the poll will be

provided at the AGM.

NOTICE OF ANNUAL GENERAL MEETING

152019 NOTICE OF MEETING
an independent performance review of all

Directors. Following that review the Board

(with the exception of each Director in relation

to his or her own election or re-election) has

recommended the election or re-election of

each Non-executive Director below.

All Non-executive Directors standing for

election or re-election will address the AGM.

(a) Nerida Caesar

BCom, MBA, GAICD, Age 55. Independent

Non-executive Director since September 2017.

Ms Caesar is the Chairman of Workplace

Giving Australia Limited, a Director of Spark

Investment Holdco Pty Ltd, an Advisory Board

member of IXUP Limited and an Advisor to

Equifax Australia and New Zealand.

Ms Caesar has 30 years of broad-ranging

commercial and business management

experience. Most recently, Ms Caesar was

Group Managing Director and Chief Executive

Officer, Australia and New Zealand, of Equifax,

formerly Veda Group Limited from February

2011 to June 2017. Ms Caesar is also a former

Director of Genome.One Pty Ltd and Stone

and Chalk Limited. Ms Caesar was also

formerly Group Managing Director, Telstra

Enterprise and Government, responsible for

Telstra’s corporate, government and large

business customers in Australia as well as the

international sales division. She also worked as

Group Managing Director, Telstra Wholesale,

and prior to that held the position of

Executive Director Enterprise & Government

where she was responsible for managing

EXPLANATORY NOTES

Item 1

Financial Reports

This Item relates to Westpac’s Financial

Report, Directors’ Report and Auditor’s

Report (the Reports) for the year ended

30 September 2019. This Item does not

require a formal resolution and so no

vote will be held. Shareholders may ask

questions on the Reports. The Reports

are in Westpac’s 2019 Annual Report

and can be accessed on our website at

www.westpac.com.au/investorcentre.

Item 2

Re-Election and Election

of Directors

Ms Nerida Caesar, Mr Ewen Crouch AM

and Mr Peter Marriott are retiring by

rotation at this meeting in accordance

with the Constitution and are

offering themselves for re-election.

Mr Steven Harker and Ms Margaret Seale

both joined the Board on 1 March 2019

and are offering themselves for election.

Westpac seeks to maintain a high-quality

Board with the skills and experience to

represent shareholders in understanding the

complexities of a modern financial services

environment. A skills matrix which is included

in Westpac’s Corporate Governance Statement

and available on Westpac’s website at

www.westpac.com.au/about-westpac/

westpac-group/corporate-governance/

corporate-governance-overview/ sets out the

skills of the Board. This matrix highlights that

the current Board has the necessary skills and

experience to be Directors of your company.

In addition, each year the Board conducts

WESTPAC GROUP16
as Chairman of Partners. His other roles

at Allens included Co-Head Mergers and

Acquisitions and Equity Capital Markets,

Executive Partner, Asian offices and Deputy

Managing Partner. Mr Crouch served as a

Director of Mission Australia from 1995 and

as Chairman from 2009, before retiring

in November 2016. From 2010 to 2015,

Mr Crouch was a member of the Takeovers

Panel. In 2013, Mr Crouch was awarded

an Order of Australia in recognition of his

significant service to the law as a contributor

to legal professional organisations and to

the community.

Mr Crouch is the Chairman of Corporate

Travel Management Limited, a Director of

BlueScope Steel Limited, Sydney Symphony

Orchestra Holdings Pty Limited and Jawun.

He is a member of the Commonwealth

Remuneration Tribunal.

Mr Crouch does not have a relationship

with Westpac, other than as a Director, as

a customer and as a shareholder. Mr Crouch

does not have a relationship with any

other Director.

Mr Crouch is the Chairman of the Board Risk

& Compliance Committee and a member of

each of the Board Audit, Board Nominations

and Board Remuneration Committees.

The Board considers Mr Crouch to be an

independent director.

The Board (other than Mr Crouch)

unanimously recommends shareholders

vote in favour of the re-election of Mr

Crouch to the Board.

The Chairman of the AGM intends to vote

all available proxies in favour of this Item.

products, services and customer relationships

throughout Australia. Prior to joining Telstra,

Ms Caesar held several senior management

and sales positions with IBM within Australia

and internationally over a 20 year period,

including as Vice President of IBM’s Intel

Server Division for the Asia Pacific region.

Ms Caesar does not have a relationship

with Westpac, other than as a Director, as a

customer and as a shareholder. Ms Caesar does

not have a relationship with any other Director.

Ms Caesar is a member of the Board Risk

& Compliance and Board Technology

Committees.

The Board considers Ms Caesar to be an

independent director.

The Board (other than Ms Caesar)

unanimously recommends shareholders vote

in favour of the re-election of Ms Caesar to

the Board.

The Chairman of the AGM intends to vote

all available proxies in favour of this Item.

(b) Ewen Crouch AM

BEc (Hons.), LLB, FAICD. Age 63.

Independent Non-executive Director since

February 2013.

Mr Crouch was a Partner at Allens from 1988

to 2013, where he was one of Australia’s

most accomplished mergers and acquisitions

lawyers. He served as a member of the

firm’s board for 11 years, including four years

NOTICE OF ANNUAL GENERAL MEETING

172019 NOTICE OF MEETING
The Board considers Mr Harker to be an

independent director.

The Board (other than Mr Harker)

unanimously recommends shareholders

vote in favour of the election of Mr Harker

to the Board.

The Chairman of the AGM intends to vote

all available proxies in favour of this Item.

(d) Peter Marriott

BEc (Hons.), FCA. Age 62. Independent

Non-executive Director since June 2013.

Mr Marriott has over 30 years’ experience

in senior management roles in the finance

industry encompassing international banking,

finance and auditing. He joined Australia and

New Zealand Banking Group Limited (ANZ)

in 1993 and held the role of Chief Financial

Officer from July 1997 to May 2012. Prior to

his career at ANZ, Mr Marriott was a banking

and finance, audit and consulting partner at

KPMG Peat Marwick. Mr Marriott was formerly

a Director of ANZ National Bank Limited in

New Zealand and various ANZ subsidiaries.

Mr Marriott is currently a member of the

Monash University Council and also the

Chairman of the Monash University Council’s

Resources and Finance Committee.

Mr Marriott is a Director of ASX Limited, ASX

Clearing Corporation Limited, ASX Settlement

Corporation Limited and Austraclear Limited.

Mr Marriott does not have a relationship with

Westpac, other than as a Director and as

a shareholder. Mr Marriott does not have a

relationship with any other Director.

(c) Steven Harker

BEc (Hons.), LLB. Age 64. Independent

Non-executive Director since 1 March 2019.

Mr Harker has over 35 years of experience

in investment banking. He was formerly

Managing Director and Chief Executive Officer

of Morgan Stanley Australia from 1998 to

2016 and then Vice Chairman until February

2019. Prior to joining Morgan Stanley, he

spent fifteen years with Barclays de Zoete

Wedd (BZW, now Barclays Investment Bank).

Mr Harker is a former Chairman and Director

of Australian Financial Markets Association

Limited and a former Director of Investa

Property Group. He also previously served

on the board of the Centre for International

Finance and Regulation. He is also a former

Guardian of the Future Fund of Australia.

Mr Harker currently serves as Honorary

Treasurer of Ascham School.

Mr Harker is currently a Director of The

Banking and Finance Oath Limited, The

Hunger Project Australia, ASX Refinitiv Charity

Foundation, New South Wales Golf Club

Foundation Limited and Ascham School Ltd.

Mr Harker does not have a relationship

with Westpac, other than as a Director, as a

customer and as a shareholder. Mr Harker does

not have a relationship with any other Director.

Mr Harker is a member of the Board Risk &

Compliance and Board Audit Committees.

WESTPAC GROUP18
Mr Marriott is the Chairman of the Board Audit

Committee and a member of each of the

Board Nominations, Board Risk & Compliance

and Board Technology Committees.

The Board considers Mr Marriott to be an

independent director.

The Board (other than Mr Marriott)

unanimously recommends shareholders vote

in favour of the re-election of Mr Marriott to

the Board.

The Chairman of the AGM intends to vote

all available proxies in favour of this Item.

(e) Margaret Seale

BA, FAICD. Age 59. Independent

Non-executive Director since 1 March 2019.

Ms Seale has more than 25 years’ experience

in senior executive roles across a range of

industry sectors. Her particular focus was

sales and marketing, general management,

and the successful transition of traditional

business models to digital environments.

Prior to her non-executive career, she

was Managing Director of Random House

Australia and New Zealand and President,

Asia Development for Random House Inc.

Ms Seale is a former Director of Ramsay

Health Care Limited, Bank of Queensland

Limited, and Penguin Random House Australia

Pty Limited, of which she was also Chair. She

also previously served on the boards of Chief

Executive Women (chairing its Scholarship

Committee), the Powerhouse Museum, and

the Sydney Writers Festival.

Ms Seale is currently a Director of Scentre

Group Limited, Telstra Corporation Limited

and Australian Pacific (Holdings) Pty Limited.

Ms Seale does not have a relationship with

Westpac, other than as a Director, as a

customer and as a shareholder. Ms Seale does

not have a relationship with any other Director.

Ms Seale is a member of the Board

Risk & Compliance and Board

Remuneration Committees.

The Board considers Ms Seale to be an

independent director.

The Board (other than Ms Seale) unanimously

recommends shareholders vote in favour of

the election of Ms Seale to the Board.

The Chairman of the AGM intends to vote

all available proxies in favour of this Item.


NOTICE OF ANNUAL GENERAL MEETING

192019 NOTICE OF MEETING
Item 3

Grant of Equity to

Managing Director and

Chief Executive Officer

Shareholders are asked to vote on

the grant of equity to the CEO, Brian

Hartzer, as part of his 2020 financial

year remuneration. The grant of equity is

consistent with Mr Hartzer’s employment

agreement and the CEO Long Term

Variable Reward Plan (CEO LTVR

Plan) which were set by the Board and

supported by shareholders at prior AGMs.

To support the alignment of the CEO’s long

term interests with shareholder interests,

the Board believes the CEO should maintain

a substantial shareholding in Westpac and

receive part of his remuneration in the form of

equity that vests if certain conditions are met.

Specifically, it is proposed that the 2020

long term variable reward (LTVR award) be

allocated in the form of performance share

rights. If certain conditions (including a

performance hurdle) are met over a four-year

performance period, the performance share

rights will vest as set out in the CEO LTVR

Plan Rules.

An overview of the CEO LTVR Plan is

provided below. Further details of Mr Hartzer’s

remuneration arrangements are set out

in the Remuneration Report in Westpac’s

2019 Annual Report, which is available at

www.westpac.com.au/investorcentre.

1. Reason for requesting shareholder

approval

Under the CEO LTVR Plan, the Board decides

whether shares to satisfy any vested LTVR

awards will be acquired on-market or be

issued by Westpac. ASX Listing Rule 10.14

requires shareholder approval for the issue

of securities to a Director under an employee

incentive scheme.

While it is currently intended that shares will

be acquired on-market, shareholder approval

is being sought in order to preserve flexibility

to issue shares under the CEO LTVR Plan in

satisfaction of the CEO’s entitlement in the

event that the award vests at the end of the

performance period.

This resolution is not seeking approval for

the total remuneration of the CEO but for

the issue of securities to the CEO (as a

Director) under the CEO LTVR Plan, which

is one component of his total remuneration.

If shareholder approval is not obtained,

the Board will consider alternative

approaches to rewarding Mr Hartzer on

the achievement of the performance and

service conditions detailed below. This

may include the satisfaction of any vested

awards through an on-market purchase of

shares or paying him a cash equivalent.

Shareholder approval is also being

sought for the purposes of sections 200B

and 200E of the Corporations Act for

termination benefits that may be given

to Mr Hartzer in connection with the

deferred LTVR award covered by Item 3.

If approved, Mr Hartzer will be entitled to

receive benefits arising through this award

on termination of employment (subject to

various conditions), in addition to any other

termination benefits that may be provided

to him, without further shareholder

approval. It is intended that this approval

will remain valid during the life of equity

granted to Mr Hartzer in relation to Item 3.

WESTPAC GROUP20
2. Terms of the CEO LTVR Plan

Consistent with our remuneration strategy, the terms of the CEO LTVR Plan have been designed to:

• align Mr Hartzer’s accountability and remuneration with the long term interests of

shareholders by rewarding the delivery of sustained Group performance over the long term;

• place a significant proportion of Mr Hartzer’s remuneration ‘at-risk’ because vesting is subject

to the achievement of a performance hurdle, a service condition and an adjustment; and

• ensure Mr Hartzer’s remuneration is competitive and aligned with market remuneration in the

financial services industry.

Terms of the CEO LTVR Plan

Quantum of

award

Each year, Westpac may grant performance share rights to Mr Hartzer under

the CEO LTVR Plan.

The Board has determined that Mr Hartzer will receive a 2020 LTVR award,

comprising a maximum grant of 120,020 performance share rights under

the CEO LTVR Plan to the value of $3,585,000. Subject to meeting the

performance hurdle and other vesting criteria described below, the maximum

number of ordinary shares to be issued to Mr Hartzer under his 2020 LTVR

award is 120,020, at a price of $29.87 per performance share right.

The number of performance share rights to be granted to Mr Hartzer was

determined by dividing the dollar value of his LTVR by the market price

(being the volume weighted average market price of Westpac’s ordinary

shares, as traded on the ASX in the five trading days up to and including

30 September 2019).

NOTICE OF ANNUAL GENERAL MEETING

212019 NOTICE OF MEETING
Terms of the CEO LTVR Plan

Performance

hurdle

• The CEO LTVR Plan award will vest after four years (starting on the day after

the day on which the Board determined the CEO’s LTVR award) subject to

a relative Total Shareholder Return (TSR) performance hurdle and subject to

overriding discretion where deemed appropriate by the Board.

• The relative TSR performance hurdle measures Westpac’s TSR against a

composite TSR index comprising the top ten Australian financial services

companies (other than Westpac).

• Fifty percent of the composite TSR index is weighted to the three other

major banks and fifty percent is weighted to the remaining seven financial

services companies.

• The composite TSR index is calculated by multiplying each peer

company’s TSR for the four-year performance period by its respective

weighting. The ten results are then added together to form the index.

Westpac’s TSR for the four-year period is then compared to the

composite TSR index.

• The vesting schedule is outlined below:

Westpac’s TSR performanceVesting

Below composite TSR index0%

Equal to composite TSR index50%

Composite TSR index exceeded by 21.55 or more

(i.e. 5% compound annual growth in TSR over the

four-year period)

100%

Vesting will occur on a straight line basis between 50% and 100%.

Under the CEO LTVR Plan, the performance hurdle must be satisfied before

performance share rights can vest, except in limited circumstances (refer

to the Board discretion described above and the cessation of employment

section below). There is no re-testing.

ForfeitureIf, in the Board’s opinion, Mr Hartzer has acted fraudulently or dishonestly,

or is in material breach of his obligations, the Board may determine that his

unvested performance share rights will be forfeited.

The Board may in certain circumstances also adjust the number of unvested

performance share rights downwards, or to zero, in which case they will

be forfeited. This may occur in order to respond to significant misconduct

by Mr Hartzer which may result in significant financial and/or reputational

impact to Westpac.

WESTPAC GROUP22
Terms of the CEO LTVR Plan

ClawbackAt the discretion of the Board, clawback will apply to vested equity

awards for up to seven years from the date of grant. Clawback may occur

in circumstances of serious or gross misconduct, fraud, bribery, severe

reputational damage, and any other deliberate, reckless or unlawful conduct

that may have a serious adverse impact on Westpac, its customers or its

people which has resulted in dismissal or the Board considers at its discretion

would have justified dismissal or where otherwise required by law.

Clawback has been introduced to the CEO’s LTVR Plan in respect of

performance periods commencing on or after 1 October 2019 to strengthen

the management of employee conduct and application of remuneration

consequences (see Item 4).

Cessation of

employment

Subject to the Board’s discretion, all unvested performance share rights will

be forfeited when Mr Hartzer’s employment with Westpac ceases, except

where the cessation of his employment:

• is due to his death, or total and permanent disablement; or

• occurs in certain circumstances (such as a change of control where

certain other conditions are met).

Unvested performance share rights held by Mr Hartzer will vest if his

employment ceases for any of the above reasons, unless the unvested

performance share rights are prevented from vesting by law.

NOTICE OF ANNUAL GENERAL MEETING

232019 NOTICE OF MEETING
3. Termination benefits

Early vesting of Mr Hartzer’s LTVR awards

in the circumstances outlined above may

amount to the giving of a termination benefit.

The Board also has discretion in relation

to performance share rights where

Mr Hartzer ceases employment under certain

circumstances that do not involve serious

misconduct and where early vesting of

performance share rights is not otherwise

prohibited by law. This discretion enables

the Board to vest or leave the performance

share rights on foot, subject to the

performance hurdles.

The Board may determine to exercise

this discretion in relation to LTVR awards

in circumstances where Mr Hartzer’s

employment ceases without fault on his

part. In determining whether to exercise

discretion, the Board will take into account

all relevant circumstances, which may include

Mr Hartzer’s (and Westpac’s) performance

against applicable performance hurdles at

the date of cessation, as well as Mr Hartzer’s

individual performance and the period that

has passed from the date of grant to the date

of cessation.

The value of termination benefits that may

be given to Mr Hartzer by reason of early

vesting of any of his 2020 LTVR awards or

the exercise of the Board’s discretion that

his performance share rights will not lapse,

cannot be determined in advance. This is

because, in addition to the factors listed

above, the value at the date of cessation

of employment will also depend upon:

• the number of securities initially granted

as part of a LTVR award;

• the date when, and circumstances in which,

Mr Hartzer ceases employment;

• Westpac’s share price at the date of

vesting; and

• the number of unvested securities held

by Mr Hartzer at the time of cessation.

WESTPAC GROUP24
4. Further information

(a) No loans are, or will be, granted to

Mr Hartzer in connection with the CEO

LTVR Plan.

(b) Performance share rights granted under

the CEO LTVR Plan will be published each

year in the Annual Report. The Annual

Report will note that approval for issue of

those securities was obtained under ASX

Listing Rule 10.14.

(c) Mr Hartzer is the only Director of Westpac

entitled to participate in the CEO LTVR

Plan. If shareholders vote in favour of

Item 3, no additional person who becomes

entitled to participate in the CEO LTVR

Plan will participate until approval is

obtained under ASX Listing Rule 10.14.

(d) Mr Hartzer is not permitted to trade in

securities received under the CEO LTVR

Plan until they have vested. After vesting,

trading must comply with Westpac’s

Securities Trading Policy.

(e) Performance share rights do not receive

dividends and do not have voting rights.

(f) If shareholder approval is obtained, the

grant of performance share rights (and

the underlying shares) will be approved

for the purposes of all applicable

requirements, including sections 200B and

200E of the Corporations Act and ASX

Listing Rule 10.14.

(g) Westpac will grant the performance share

rights in December 2019, and in any event,

no later than three years after the AGM.

(h) Since the last approval under Listing

Rule 10.14 at the 2018 AGM, Mr Hartzer

was awarded 227,338 share rights under

the FY19 CEO LTVR Plan with a notional

value of $2,528,000 and face value of

$5,616,534. The notional value of the

performance share rights was calculated

by an independent valuer, taking the

market price of Westpac shares at the

start of the performance period, and

using a Monte Carlo pricing model. The

face value is calculated by multiplying

the number of performance share rights

granted during the year by the five day

Volume Weighted Average Price up to

and including the grant date.

Further information on the CEO LTVR Plan

is available in the Remuneration Report.

A voting exclusion applies to this Item, as

set out earlier in this Notice of Meeting.

The Board (other than Mr Hartzer)

unanimously recommends shareholders vote

in favour of Item 3.

The Chairman of the AGM intends to vote

all available proxies in favour of this Item.

NOTICE OF ANNUAL GENERAL MEETING

252019 NOTICE OF MEETING
Item 4

Remuneration Report

Shareholders are asked to adopt

Westpac’s Remuneration Report for

the year ended 30 September 2019.

This report is included in Westpac’s

2019 Annual Report and is available at

www.westpac.com.au/investorcentre.

Strategy and framework

Westpac’s remuneration strategy is designed

to attract and retain talented employees

by rewarding them for achieving high

performance and delivering sustained

long-term results for shareholders. The

remuneration strategy is supported by the

reward framework set out in sections 2 and 4

of the 2019 Remuneration Report.

The CEO and Group Executives are

rewarded based on a total reward framework

comprising:

Fixed remuneration

to attract and retain high quality executives

through market competitive and fair

remuneration.

STVR

to ensure a portion of remuneration is

variable and at-risk; linked to the delivery of

agreed plan targets that support Westpac’s

strategic priorities, noting that outcomes may

fall below target or exceed the target amount

when exceptional performance is achieved.

LTVR

to align executive accountability and

remuneration with the long-term interests

of shareholders by rewarding the delivery

of sustained Group performance.

Non-executive Director remuneration is

designed to attract and retain experienced,

qualified Board directors and provide

appropriate remuneration for their time

and expertise. Non-executive Director

remuneration for Board membership

comprises cash fees and superannuation.

Additional fees are paid to Non-executive

Directors for membership on certain

Board Committees, subsidiary boards

or advisory boards.

WESTPAC GROUP26
Response to the first strike

In 2018, 64.16% of votes were cast against

the adoption of the 2018 Remuneration

Report which resulted in Westpac

receiving a ‘first strike’.

In response to the first strike, the Board

and management spent significant time

in 2019 reflecting on improvements to

remuneration arrangements and outcomes

to ensure that shareholder concerns are

fully addressed.

We completed a comprehensive review

of executive remuneration practices with

a focus on the remuneration strategy,

frameworks, governance, decision-making

processes that support the Board in

determining outcomes for KMP and our

approach to communication.

A key objective of our review was to

identify opportunities for improvement

and balance the needs of our stakeholders,

including shareholders and regulators. As

part of the review we also consulted widely

with major shareholders and shareholder

advisory groups. Details of the feedback

received, and our response is provided in

the introduction from the Chairman of the

Board Remuneration Committee in the

2019 Remuneration Report.

Following the review and considering

market feedback, the Board has:

• changed the LTVR allocation approach

so that the number of performance

share rights granted is now determined

by the face value of shares at the grant

date, rather than fair value;

• reduced the 2020 total target and

maximum remuneration for Group

Executives through a reduction in the

LTVR opportunity;

• reduced fees paid to current

Non-executive Directors for 2019;

• updated the CEO’s 2019 STVR

scorecard to include a greater focus

on non-financial risks, as well as

customer outcomes;

• improved our remuneration governance

and decision-making frameworks;

• enhanced our remuneration

adjustment guidelines;

• introduced clawback as an additional

remuneration adjustment tool which will

take effect for prospective awards; and

• improved disclosure in the 2019

Remuneration Report.

We will continue to review our

remuneration framework in 2020,

particularly as APRA finalises its new

Prudential Standard for remuneration.

NOTICE OF ANNUAL GENERAL MEETING

272019 NOTICE OF MEETING
Quantum of remuneration

2019 Remuneration outcomes

2019 Fixed remuneration2019 STVR outcomes2016 LTVR outcomes

David McLean (Chief Executive

Officer, Westpac New Zealand)

and Gary Thursby (Chief

Operating Officer) received

fixed remuneration

increases of 10% and 7%,

respectively, in 2019 to align

their remuneration with

the market. David Lindberg

received an increase to his

fixed remuneration of 7% in

2019 to reflect the increased

size and scale of his role

on appointment to Chief

Executive, Consumer. No other

Group Executives received

total target remuneration

increases during 2019.

The CEO recommended to

the Board that he forego his

STVR for this year. The Board

separately considered the

matter and determined that a

zero STVR outcome for 2019

for the CEO was appropriate

to reflect accountability for

poor non-financial risk and

financial outcomes, as well

as some poor customer

outcomes, including those

highlighted at the Royal

Commission.

The 2019 STVR outcomes

for Group Executives ranged

from 0% to 83% of the target

opportunity and 0% to 55% of

the maximum opportunity.

The average 2019 STVR

outcome for Group Executives

was 56% of the target

opportunity, down from

87% in 2018.

The performance hurdles for

the 2016 CEO LTVR Plan and

the 2016 Group Executive

LTVR Plan were not met

and, as a result, the awards

lapsed in full for the fourth

consecutive year.

Total remuneration awarded and realised by

KMP in 2019 is outlined in section 3 of the

2019 Remuneration Report.

Total remuneration calculated in accordance

with the Australian Accounting Standards

is provided at section 7 of the 2019

Remuneration Report.

Westpac values shareholder feedback and,

while the vote on this Item is non-binding

(in accordance with the Corporations Act),

the Board will take the outcome of the

vote into account when considering future

remuneration policies.

A voting exclusion applies to this Item, as

set out earlier in this Notice of Meeting.

The Board unanimously recommends

shareholders vote in favour of adopting

the Remuneration Report.

The Chairman of the AGM intends to vote

all available proxies in favour of this Item.

WESTPAC GROUP28
Item 5

Conditional Spill Resolution

This Item will only be put to the AGM if

at least 25% of the votes validly cast on

Item 4 to adopt the Remuneration Report

are cast against the resolution. If less than

25% of the votes validly cast on Item 4 are

against the resolution, then there will be

no ‘second strike’ and this Item will not be

put to the AGM.

If this Item is put to the AGM,

shareholders will be asked to vote on

whether an extraordinary general meeting

known as a ‘Spill Meeting’ should be

convened. For this Item to be passed,

more than 50% of the votes validly cast

on the resolution must be in favour of it.

If this Item is passed at the AGM, a Spill

Meeting must be held within 90 days of

the AGM.

All the following Non-executive Directors will

cease to hold office at the end of the Spill

Meeting, unless they are willing to stand for

re-election and are re-elected at the Spill

Meeting:

• Lindsay Maxsted;

• Nerida Caesar*;

• Ewen Crouch AM*;

• Alison Deans;

• Craig Dunn;

• Anita Fung;

• Steven Harker*;

• Peter Marriott*;

• Peter Nash; and

• Margaret Seale*.

* This assumes that these Non-executive Directors

are re-elected and/or elected at the AGM

under Item 2 and seek re-election at the Spill

Meeting. However, there is no assurance that all

Non-executive Directors will seek re-election at

this time.

In accordance with the Corporations

Act, ASX Listing Rules and Westpac’s

Constitution, the CEO, Brian Hartzer, would

not be required to stand for election as a

Director, and would continue to hold office,

at the Spill Meeting.

NOTICE OF ANNUAL GENERAL MEETING

292019 NOTICE OF MEETING
The Board considers the following factors

to be relevant to a shareholder’s decision

on how to vote on this Item:

• the Board has taken the first strike

against the Remuneration Report in

2018 very seriously, including through

increased shareholder engagement,

adjusted remuneration plans and

remuneration consequences for

people at Westpac as a result of the

circumstances of this year;

• the current Board has the skills and

experience to provide effective

oversight to your company and to

represent shareholders;

• all Non-executive Directors

have previously been elected by

shareholders (aside from Mr Harker

and Ms Seale, who will stand for

election at this AGM);

• a change in the Board could

significantly undermine the stability

of the Board, and the stability of your

company. Holding the Spill Meeting

would create significant disruption

and uncertainty for your company.

Furthermore, if the Spill Meeting

occurred and the Non-Executive

Directors were not returned to office,

it could take considerable time to

rebuild a Board with the same skills

and experience as the current group

of Non-executive Directors. Further

changes to the Board and uncertainty

in the renewal of Non-executive

Directors resulting from the Spill

Meeting is not believed by your Board

to be in the best interests of Westpac

or its shareholders; and

• there would be disruption and

significant cost incurred if Westpac

is required to convene and hold the

Spill Meeting.

A voting exclusion applies to this Item, as

set out earlier in this Notice of Meeting.

In the event this Item is put to the vote

at the AGM, the Board unanimously

recommends shareholders vote against

Item 5.

The Chairman of the AGM intends to vote

all available proxies against this Item.

WESTPAC GROUP30
Item 6

Resolutions Requisitioned

by Shareholders

A small group of shareholders has

proposed two resolutions under section

249N of the Corporations Act and

requested pursuant to section 249P of

the Corporations Act that the statements

set out in Appendix 1 to this Notice of

Meeting be provided to shareholders.

Item 6(a) – Requisitioned resolution

to amend Westpac’s Constitution

Item 6(a) is a special resolution which

proposes an amendment to Westpac’s

Constitution.

NOTICE OF ANNUAL GENERAL MEETING

Your Board’s Response

Your Board supports the rights of

shareholders to serve notices under the

Corporations Act and is also attentive

and responsive to feedback from

shareholders. However, your Board

does not believe that the requisitioned

resolution which is the subject of

Item 6(a) is in the best interests

of shareholders.

Westpac is a large organisation

operating in an increasingly complex

financial services landscape. Your

Directors represent and serve the

interests of all shareholders by providing

guidance, oversight and leadership to

the company, and must do so while

balancing each of them with the

interests of multiple stakeholders. Your

Board must have the clear authority to

make decisions about the management

of the company so that it can meet its

obligation to act in the best interests

of all shareholders. The amendment

proposed by a small number of

shareholders represented by Market

Forces would impact the Board’s ability

to make these decisions effectively

and confuse the role of the Board

and shareholders.

312019 NOTICE OF MEETING
The proposed amendment, if approved,

would also make Westpac’s Constitution

inconsistent with the constitutions of

other ASX listed companies and the

rights and obligations of shareholders and

directors under Australian law. Changes to

the governance framework of Australian

companies to allow shareholders to put

forward advisory resolutions are a matter

for the Australian Government, and the

proper channel to effect change would

be through legislative reform following

public consultation.

Your Board notes that shareholders already

have a number of avenues available

to them to engage with the company.

Westpac has a dedicated investor

relations team and a comprehensive

shareholder engagement program, which

this year included extensive consultation

with both individual and institutional

shareholders to understand your views

and act on your feedback regarding

executive remuneration. Over many years,

a significant part of this engagement has

related to climate change.

Shareholders also have the right to ask

questions or make comments regarding

Westpac’s business at any time, including

at the AGM, where your Board and Group

Executives are able to listen to your

feedback and respond to your questions.

A question form will also accompany this

Notice of Meeting and shareholders are

encouraged to submit questions about

your company in advance if you cannot

attend the AGM or do not wish to ask a

question in person.

Shareholders have carriage of the course

and direction of Westpac by voting on the

composition of the Board. If shareholders

disapprove of actions taken by the Board,

they also have the right to exercise their

vote to refuse to re-elect a Non-executive

Director or remove them from office by

ordinary resolution.

The Board unanimously recommends

shareholders vote against Item 6(a).

The Chairman of the AGM intends to vote

all available proxies against this Item.

WESTPAC GROUP32
NOTICE OF ANNUAL GENERAL MEETING

Item 6(b) – Requisitioned resolution on

transition planning disclosure

Item 6(b) contains an ‘advisory resolution’ and

may be properly considered at the AGM only

if Item 6(a) is passed by a special resolution.

If Item 6(a) is not passed, Item 6(b) will not

be put to the vote at the AGM.

Westpac was the first Australian

bank to recognise the importance of

limiting global warming to two degrees

and was a signatory to the ‘CEO

Statement on Business and Climate

Change and the Paris Negotiations’

supporting the Australian Government’s

commitment to limit global warming

to less than two degrees Celsius above

pre-industrial levels.

As a financial institution, the most

constructive role Westpac can play is to

work with customers and support them

as they manage through this change.

In 2008, Westpac was the first major

Australian bank to release a climate

change position statement. This was

updated in 2014 and again in 2017, with

our next position statement scheduled

to be finalised by mid-2020.

Commitment to action on climate

change

The Board approved the Group’s current

Climate Change Position Statement and

2020 Action Plan (CCPS) in 2017. The

CCPS, is based on five principles:

• A transition to a net zero economy

is required;

• Economic growth and emissions;

reductions are complementary goals;

• Addressing climate change creates

financial opportunities;

Your Board’s Response

Your Board acknowledges the objectives

of the resolutions requisitioned by

shareholders, however, believes that

Westpac has a strong track record of

meeting its commitments on climate

change. Westpac has long recognised

the threat of climate change, is

committed to playing its role to respond

and provides shareholders with detailed

information about the steps that it has

taken and will take going forward.

The Board therefore does not endorse

the resolution contained in Item 6(b)

and recommends that Shareholders

vote against it.

Westpac’s acknowledgement of the

significance of climate change

The Board recognises that climate

change is one of the most significant

issues that will impact the long-term

prosperity of our economy and way

of life.

332019 NOTICE OF MEETING
• Climate-related risk is a financial risk;

and

• Transparency and disclosure matters.

It also identifies five focus areas,

supported by specific targets and actions:

• Provide finance to back climate change

solutions;

• Support businesses that manage their

climate-related risks;

• Help individual customers respond to

climate change;

• Improve and disclose climate change

performance; and

• Advocate for policies that stimulate

investment in climate change solutions.

Some of the key features of the

CCPS and the Group’s corresponding

performance include:

• Setting a $10 billion target for

lending to climate change solutions

by 2020 and $25 billion by 2030. At

31 March 2019, the 2020 target had

been surpassed.

• Limiting lending to customers in the

Thermal Coal Sector

1

with specific

criteria including; higher calorific

value, existing coal producing basins

only. At 31 March 2019 coal mining

averaged around 0.1% of total lending,

with the majority weighted towards

metallurgical coal.

• Committing to only finance new

power generation if it reduces the

emissions intensity of the grid in which

the generator operates. At 31 March

2019, Westpac’s share of lending to

renewables in the electricity generation

sector was 71%, with Westpac being

the largest financier to new renewable

energy projects in Australia

2

.

• Committing to reduce the emissions

intensity of Westpac’s power generation

portfolio to 0.30 tCO2e/MWh by 2020.

At 31 March 2019 this target had been

surpassed whereby the emissions

intensity of Westpac’s electricity

generation portfolio was approximately

one third of the Australian National

Energy Market.

• Completing scenario analysis under 1.5,

2 and 4-degree scenarios and disclosing

potential levels of exposure to climate-

related risks in key lending portfolios.

• Supporting customers with their

transition pathways to a net zero

emissions economy with innovative

sustainable finance solutions such as

climate bonds and the world’s first

Green Tailored Deposit certified by

the Climate Bonds Initiative.

1. The Thermal Coal Sector includes coal projects when project financed, or the average of a coal

mining company’s thermal coal portfolio when corporate financed, and coal handling terminals.

Diversified mining companies producing a range of commodities will be subject to the same criteria

where the revenue derived from thermal coal operations exceeds 30 per cent.

2. Period between 1st October 2017 and 31 March 2019.

WESTPAC GROUP34
NOTICE OF ANNUAL GENERAL MEETING

• Continuing to advocate for policies

and standards, including as a

founding member of the Australian

Sustainable Finance Initiative and

founding signatory of the United

Nations Environment Programme

Finance Initiative’s Principles for

Responsible Banking.

This approach represents a practical,

science-based and responsible

approach, which recognises and

maintains the Group’s strong track

record of support for the economy,

environment and communities.

Keeping shareholders informed of

our progress

The Group reports progress against

the CCPS every six months, framed in

line with the recommendations of the

Task Force on Climate-related Financial

Disclosures an approach advocated

by regulators. The latest information

will be available in the 2019 Annual

Report, Appendix 4E, Sustainability

Performance Report, Investor

Discussion Pack and Annual Review

and Sustainability Report.

The substance of Item 6(b) therefore

incorporates many of the Group’s

commitments and actions to operate in

a manner consistent with limiting global

warming to less than two degrees

Celsius above pre-industrial levels.

Board recommendation

In light of the above commitments and

Westpac’s efforts to keep shareholders

informed on your company’s progress,

the Board does not believe any additional

disclosure is required.

In the event this Item is put to the vote at the

AGM, the Board unanimously recommends

shareholders vote against Item 6(b).

The Chairman of the AGM intends to vote

all available proxies against Item 6(b).

352019 NOTICE OF MEETING
APPENDIX 1

Supporting Statements Provided

by Market Forces

The statements below were provided by

Market Forces and are not endorsed by the

Board. The Board unanimously recommends

that shareholders vote against Resolution 6(a)

and, if put to the meeting, Resolution 6(b).

Supporting Statement 1

Shareholder resolutions are a healthy part of

corporate democracy in many jurisdictions

other than Australia. For example, in the UK

shareholders can consider resolutions seeking

to explicitly direct the conduct of the board. In

the US, New Zealand and Canada shareholders

can consider resolutions seeking to advise their

board as to how it should act. As a matter of

practice, typically, unless the board permits

it, Australian shareholders cannot follow the

example of their UK, US, New Zealand or

Canadian cousins in this respect.

A board of Directors is a steward for

shareholders and accountability for the

discharge of that stewardship is essential to

long-term corporate prosperity.

In rare situations the appropriate course of

action for shareholders dissatisfied with the

conduct of board members is to seek to

remove them. But in many situations such a

personality-focused approach is unproductive

and unwarranted. In those situations a

better course of action is to formally and

publicly allow shareholders the opportunity

at shareholder meetings such as the AGM to

alert board members that the shareholders

seek more information or favour a particular

approach to corporate policy.

The Constitution of Westpac is not conducive

to the right of shareholders to place resolutions

on the agenda of a shareholder meeting.

In our view, this is contrary to the long-term

interests of Westpac, the Westpac board and

all Westpac shareholders.

Passage of this resolution – to amend the

Westpac constitution – will simply put the

company in a similar position in regard to

shareholder resolutions as any listed company

in the UK, US, Canada or New Zealand.

We encourage shareholders to vote in favour

of this resolution.

Supporting Statement 2

Despite committing to support the climate

goals of the Paris Agreement, Westpac has

failed to align its lending practices or policies

with these goals.

Westpac must disclose strategies and targets

to reduce exposure to fossil fuels in line with

the climate goals of the Paris Agreement,

or risk exposing itself and shareholders to

needless transitional climate risk.

Westpac being left behind

Signed by 197 nations, the Paris Agreement

aims to limit “the increase in the global

average temperature to well below 2°C above

pre-industrial levels and pursuing efforts to

limit the temperature increase to 1.5°C.”

1


Major financial institutions have called for

action to reduce emissions in line with the

Paris climate goals, including the phase out

of coal power in OECD countries by 2030.

Signed by 515 investors representing over

US$35 trillion in assets, the Global Investor

Statement to Governments on Climate

Change requests governments “phase

out thermal coal power worldwide by set

deadlines.”

2

Its accompanying Briefing

Paper clarifies these deadlines, including the

elimination of coal power in OECD countries

by no later than 2030.

3


1. https://unfccc.int/sites/default/files/english_paris_agreement.pdf, art 2(1)(a)

2. https://theinvestoragenda.org/focus-areas/policy-advocacy/

3. https://theinvestoragenda.org/wp-content/uploads/2018/05/GISGCC-briefing-paper-FINAL.pdf

WESTPAC GROUP36
NOTICE OF ANNUAL GENERAL MEETING

Commonwealth Bank has committed to

“reduce our exposures to thermal coal mining

and coal fired power generation, with the

view to exiting the sector by 2030.”

4

Similarly,

QBE will no longer insure new thermal

coal projects, and will phase out all direct

insurance services to thermal coal customers

by 2030.

5


A Paris-aligned energy transition also requires

significant declines in oil and gas use. The

IPCC’s Special Report on Global Warming of

1.5°C demonstrates that the role of gas for

primary energy must decline globally by 25%

by 2030 (from a 2010 baseline), with oil’s role

in primary energy falling 37% over the same

time frame.

6

Westpac’s current activities

Despite the rapid declines in fossil fuel use

that can be expected under a Paris-aligned

transition, there is no clear trajectory that

reflects this from our company’s loan book.

Westpac’s total committed exposure (TCE) to

coal mining was greater in 2018 ($1.4 billion)

than in 2015 ($1.3 billion) and fluctuated

significantly during that period, between

$0.58 billion in 2017 and $1.4 billion in 2018.

7


Westpac continues to finance the expansion

of the fossil fuel industry. In 2018, Westpac

co-financed a $720 million deal to Coronado

Global Resources. Coronado’s contract to

supply thermal coal via the Curragh coal

mine to the Stanwell power station in central

Queensland is expected to keep Stanwell

operating well beyond the investor-backed

2030 deadline for OECD countries to phase

out coal power. In April 2016, Westpac

contributed to a deal to enable lnterOil to

develop one of Asia’s largest untapped gas

fields, Elk-Antelope in Papua New Guinea. The

project is expected to facilitate 342 Mt of CO

2


emissions over its lifetime.

8

Westpac also lends against the balance

sheets of companies such as Whitehaven

Coal and Woodside Petroleum, whose plans

to significantly increase fossil fuel production

are entirely inconsistent with the Paris climate

goals. Whitehaven justifies its expansion

plans with energy demand projections that

are consistent with 3°C of warming by 2100,

9


while Woodside’s capital expenditure plans

have been found to be incompatible with the

Paris Agreement.

10


Financial risks and regulatory scrutiny

In June 2017, the Task Force for

Climate-related Financial Disclosures (TCFD)

published its final recommendations, designed

to allow investors to “appropriately assess and

price climate-related risk and opportunities.”

11


Recognising “Banks are exposed to climate-

related risks and opportunities through their

lending and other financial intermediary

activities as well as through their own

operations,” the TCFD recommends:

Banks should provide the metrics used to

assess the impact of (transition and physical)

climate-related risks on their lending and

other financial intermediary business activities

in the short, medium, and long term.

12

4. https://www.commbank.com.au/content/dam/commbank/about-us/download-printed-forms/

environment-and-social-framework.pdf

5. http://qbe.com/media-centre/qbe-group-energy-policy

6. https://www.ipcc.ch/sr15/

7. https://www.2018annualreport.westpacgroup.com.au/downloads/2018-Sustainability-Performance-Report.

pdf (slide 83)

8. https://www.marketforces.org.au/campaigns/banks-new/twodegrees/

9. http://www.whitehavencoal.com.au/wp-content/uploads/2018/09/WVN_224754_Annual-Report-2018_

LR_FA-3.pdf

10. https://www.carbontracker.org/wp-content/uploads/2019/09/CTI_Breaking_the_Habit_Report_6.pdf

11. https://www.fsb-tcfd.org/wp-content/uploads/2017/06/FINAL-TCFD-Report-062817.pdf

12. https://www.fsb-tcfd.org/wp-content/uploads/2017/06/FINAL-TCFD-Annex-062817.pdf

372019 NOTICE OF MEETING
13. https://www.westpac.com.au/about-westpac/investor-centre/environmental-social-governance/

14. https://www.apra.gov.au/news-and-publications/australias-new-horizon-climate-change-challenges-and-

prudential-risk

15. https://www.apra.gov.au/media-centre/media-releases/apra-step-scrutiny-climate-risks-after-releasing-

survey-results

16. https://download.asic.gov.au/media/4871341/rep593-published-20-september-2018.pdf

17. https://www.oecdguidelines.nl/documents/publication/2019/04/19/ncp-final-statement-4-ngos-vs-ing

The TCFD also states: “Organizations should

describe their key climate-related targets... in

line with anticipated regulatory requirements

or market constraints or other goals.”

Westpac claims to “align with and support”

the TCFD.

13

However, after two years,

shareholders are still in the dark about the

specific, measurable impacts of climate risk

facing our company. Westpac is falling behind

competitors like Commonwealth Bank, which

has been disclosing measurable risks for two

reporting cycles.

Adoption of this resolution would ensure

Westpac discloses metrics and targets

to demonstrate effective management of

financial climate change transition risks, in

line with the TCFD recommendations and

previously stated investor expectations.

Australian regulators have been calling for

robust climate risk management from financial

institutions. APRA has warned “Some climate

risks are distinctly ‘financial’ in nature. Many

of these risks are foreseeable, material and

actionable now.”

14

APRA Executive Board

Member Geoff Summerhayes has since said:

“APRA wants to see continuous improvement

in how organisations disclose and manage

these [climate] risks over coming years.”

15


ASIC in September 2018 stated: “Climate

change is a foreseeable risk facing many

listed companies ... Directors and officers of

listed companies need to understand and

continually reassess existing and emerging

risks (including climate risk) that may affect

the company’s business. This extends to both

short-term and long-term risks.”

16


It has also been found that the OECD

Guidelines for Multinational Enterprises

(which Westpac is subject to) require banks

to formulate concrete climate goals for their

financial services.

17

Investor support required

Despite its stated support for the Paris

Agreement, Westpac remains an active

investor in an expanding fossil fuel sector,

further exposing shareholders to financial

risks associated with the economic transition

required to meet the Paris Agreement’s

climate goals.

We urge shareholders to vote in favour of this

resolution, and expect the many institutional

investors already outspoken on this issue to

offer their support.

WESTPAC GROUP38
NOTICE OF ANNUAL GENERAL MEETING

ATTENDING THE AGM

Location

International Convention Centre Sydney

Darling Harbour Theatre, Level 2

14 Darling Drive

Sydney New South Wales 2000

The International Convention Centre Sydney (ICC) is in the precinct of Darling Harbour

on Cockle Bay. The venue is close to bus, train and light rail stations and a ferry wharf.

It also has access for taxis and its own car park. For more information on the ICC visit

www.iccsydney.com.au.

HARBOURSIDE

SHOPPING CENTRE

GREEN TRANSPORT & ACCESS OPTIONS

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DARLING

ISLAND

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MUSEUM

TOWN

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BUSINESS

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CBD

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TOWN

TUMBALONG

PARK

WENTWORTH

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ROYAL

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THE DOMAIN

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HYDE PARK

CONVENTION

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How to get here

How to get there
By car

The ICC has two car parking stations being

the Sydney Exhibition Centre Car Park and

First State Super Theatre Car Park. Both

carparks can be accessed via 14 Darling Drive.

The Sydney Exhibition Centre Car Park is the

most convenient for those attending the AGM.

By taxi

Taxi ranks are located at Iron Wharf Place next

to Harbourside Shopping Centre and Zollner

Circuit on the Southern end of the ICC. Both

are accessed via Darling Drive.

By bus

Bus routes 389 and 501 stop on Harris Street

near Allen Street, which is a 10 minute walk

from the ICC.

By train

The ICC is a 10 minute walk from Town Hall

Station and a 15 minute walk from Central

Station. Train services operate between Sydney

airport and these stations, with a travelling

time of approximately 20 minutes. The light rail

connects from Central Station to the ICC.

By light rail

The light rail runs between Central Station

and Dulwich Hill and stops at the ICC.

By ferry

Direct ferry services to Darling Harbour

operate from Circular Quay, King Street Wharf

and Pyrmont Bay Wharf. It is a 15 minute

walk from King Street Wharf to the ICC and

a 10 minute walk from Pyrmont Bay Wharf

to the ICC. Water Taxis to Darling Harbour

depart from the Rocks, Circular Quay, the

Opera House, Barangaroo and Luna Park.

In addition, Captain Cook Cruises operates

services between Darling Harbour Convention

Wharf, Barangaroo, King Street Wharf No.1

and Circular Quay.

Further information about travel to the

venue and parking can be found at

www.iccsydney.com.au/visit-icc-sydney

or by calling (+61 2) 9215 7100. For public

transport information and timetables visit

www.transportnsw.info or call 131 500.

Venue security

Security arrangements will be in place at the

venue, including electronic screening prior to

AGM entry.

Cloakroom facilities

A cloakroom is available at the venue’s

customer service desk and is located on

the ground floor, just to the left of the AGM

registration.

Webcast

For those shareholders unable to attend

in person, the AGM will be webcast live at

www.westpac.com.au/investorcentre and an

archive of the AGM will also be subsequently

available.

Further information

For further information regarding the

Westpac AGM, please contact Link on

(+61) 1800 804 255 (toll free within Australia).

Data sourced from publicly available filings. Our datasets may not be complete. Automated analysis can produce errors. If you believe any data on this page is incorrect, please contact us at hello@nzxplorer.co.nz. For informational purposes only. Not investment advice.