Shareholder Disclosure Document – Employee share scheme

Shareholder Disclosure Document –
Refining NZ employee share purchase scheme


The New Zealand Refining Company Limited (trading as Refining NZ) has today sent to all
shareholders the attached disclosure document required under the Companies Act 1993.
The disclosure document relates to the provision of financial assistance to employees in
connection with the acquisition of shares under Refining NZ’s Exempt Share Scheme (ESS
employee share plan).





D.M. Jensen
Chief Financial Officer / Company Secretary

Marsden Point
12 March 2020

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Refining NZ
Port Marsden Highway, Ruakaka, Northland 0171, Private Bag 9024, Whangarei 0148, New Zealand
Telephone: +64 9 432 5100 Email: corporate@refiningnz.com www.refiningnz.com
12 March 2020


Dear Shareholder,

PROVISION OF FINANCIAL ASSISTANCE IN CONNECTION WITH THE REFINING NZ EMPLOYEE SHARE
PURCHASE SCHEME FOR 2019
The New Zealand Refining Company Limited (“the Company”) is required to provide the following disclosure
to all shareholders pursuant to sections 78(5) and 79 of the Companies Act 1993 (“the Act”) in respect of
financial assistance to be provided by the Company in relation to the Refining NZ Employee Share Purchase
Scheme (“the Scheme”).
The Company established the Scheme which qualifies as an “Exempt ESS” under section CW26C of the
Income Tax Act 2007 (as amended).
Under the Scheme, employees will be issued an offer letter headed “Offer to Participate in the Refining NZ
Employee Share Purchase Scheme”, inviting them to invest in the Company’s shares through participation in
the Scheme.
The Scheme recognises the important contribution that the Company’s employees make to its future. By
implementing the Scheme, the Board considers that the interests of the employees will be aligned with those
of the Company’s and with yours, as shareholders. The intention is that the Scheme will enable and assist
the Company in retaining and motivating employees.
Under the Scheme:
 Participating employees will be able to acquire $981 worth of shares in the Company in respect of the
2019 financial year. The BPF is a Business Performance Factor that is approved by the Board for the
relevant financial year. For the 2019 financial year, a BPF of $981 has been approved by the Board
noting the requirement not to exceed 1 million dollars of financial assistance in a three year period.
 The employee will make an employee contribution of $1 (deducted from their pre-tax salary or wages)
towards the $981 offer amount.
 The Company will contribute the rest of the cost up to the $981 offer amount. The Company’s
contribution will be $980 (“the Contribution”).
 A trust has been created under the Scheme (“the Scheme Trust”) for the purpose of purchasing the
Company’s shares on the New Zealand Stock Exchange (“the NZX”) and holding those shares until they
are allocated to each participating employee.

Refining NZ
Port Marsden Highway, Ruakaka, Northland 0171, Private Bag 9024, Whangarei 0148, New Zealand
Telephone: +64 9 432 5100 Email: corporate@refiningnz.com www.refiningnz.com
 The $981 value of the shares for each participating employee is calculated as at the date that the
employee’s shares are acquired. Following this, the value of the employee’s shares may increase or
decrease over time.
 The Company will also pay any broking and other costs associated with the Scheme. The Company
estimates the annual operating costs of the Scheme will be approximately $11,126 and the cost of the
Contribution will be approximately $313,600 per year.
The Contribution may constitute the giving of “financial assistance” for the purposes of section 76 of the
Companies Act 1993 (“the Act”).
It is the Company’s intention to seek approval for the Contribution that it will make under the Scheme for
the relevant financial year. The resolution below and this disclosure document are in respect of the
Contribution relating to the 2019 financial year.
Board Resolutions
The text of the Company’s resolutions passed on 26 February 2020 approving the giving of the financial
assistance is set out below in so far as it addresses the consideration of the shareholders rights:
“Provision of financial assistance – Shareholder considerations

2.7 That to the extent the Company’s Contribution may be considered to be financial assistance the
giving of it is contingent upon compliance with one of the relevant procedures for providing
financial assistance under the NZX Main Board Listing Rules;
2.8 For the purpose of providing financial assistance in respect of the purchase of shares in relation to
the 2019 financial year, the Company will adhere to rule 7.6.4 of the NZX Main Board Listing Rules
and has satisfied itself that it satisfies the criteria to provide financial assistance under this rule
(referred to as Procedure 1);
2.9 That to the extent the Company’s Contribution constitutes financial assistance, the giving of the
financial assistance is of benefit to those shareholders not receiving such financial assistance;
2.10 That the terms and conditions under which the financial assistance is to be provided are fair and
reasonable to those shareholders not receiving such financial assistance; and
2.11 That each shareholder will be sent a disclosure document that complies with section 79 of the
Companies Act 1993 before the provision of the financial assistance.

GROUNDS FOR CONCLUSION
Provision of financial assistance – Shareholder considerations

The grounds for the Directors’ conclusions under Resolutions 2.7 to 2.11 are that:

1.1. The amount of the financial assistance being given in relation to the 2019 financial year will, at the
time the assistance is given, fall below the applicable thresholds for Procedure 1 of the NZX Main
Board Listing Rules, this being:

Refining NZ
Port Marsden Highway, Ruakaka, Northland 0171, Private Bag 9024, Whangarei 0148, New Zealand
Telephone: +64 9 432 5100 Email: corporate@refiningnz.com www.refiningnz.com
 less than 1 million dollars during a three year period;
 less than 5% of the Average Market Capitalisation of the Company during a three year period;
and
 the Scheme is not available to any director of the Company or a person associated with a
Director of the Company.

1.2. The provision of the proposed financial assistance in the manner outlined above is of benefit to
those shareholders not receiving the financial assistance because it:

 will increase the alignment of the employees’ interests with those of the shareholders and in
doing so, incentivise the participating employees to ensure that the Company performs for the
benefit of all of its shareholders; and
 will assist the Company in retaining and motivating its employees.

1.3. The terms and conditions under which the proposed financial assistance is to be provided are fair
and reasonable to those shareholders not receiving the financial assistance because the cost to the
Company in providing such financial assistance is relatively small compared with the benefits to be
gained under the Scheme.”

Shareholder Rights
Section 78(7) of the Act confers certain rights on shareholders to apply to the court to restrain the giving of
the proposed financial assistance.
The financial assistance is to be given by the Company not less than 10 working days and not more than 12
months after this disclosure document has been sent to each shareholder.

Yours sincerely,


Simon Allen
Chairman