Vector Limited/Announcement
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NOTICE OF MEETING 2020

AGM26 August 2020VCTUtilities

Notice of 2020
Annual Meeting

VECTOR LIMITED

PLEASE READ

Notice is given that the 2020 Annual Meeting of

Vector Limited will be held as a virtual meeting on

Friday 25 September 2020, commencing at 3.00pm

A. Ordinary Business
Chair’s and Group Chief Executive’s Reports

Reports from the Chair and the Group Chief Executive

on the financial year ended 30 June 2020, including

consideration of the financial statements and the

audit report. (See Explanatory Note 1, on page 3.)

Appointment and Remuneration of Auditor

The meeting will be asked to consider by an

ordinary resolution:

1. To record the automatic reappointment of the

Auditor, KPMG, and to authorise the directors to fix

the remuneration of the Auditor for the ensuing year.

(See Explanatory Note 2, on page 3.)

B. General Business

To consider such other business as may properly be raised

at the meeting.

By Order of the Board

John Rodger

Chief Legal & Assurance Officer and Company Secretary

27 August 2020

AGENDA

Notice of 2020 Annual Meeting

Ordinary Resolutions:

Ordinary resolutions are required to be approved by

a simple majority of more than 50% of votes validly

cast at the Annual Meeting.

Shareholders Entitled to Attend and Vote:

Under section 125 of the Companies Act 1993, the Board

has determined that, for the purposes of voting at the

Annual Meeting, only those registered shareholders of the

Company as at 5.00pm on Tuesday 22 September 2020,

being a day not more than 20 working days before the

meeting, shall be entitled to exercise the right to vote at

the meeting.

Proxies:

Any shareholder entitled to attend and vote at the

meeting may appoint a proxy (or representative in

the  case of a corporate shareholder) to attend and

vote on behalf of the shareholder. A proxy need not

be a shareholder of the Company. You may appoint

the “Chair of the Meeting” as your proxy if you wish.

If, in appointing a proxy, you have inadvertently not

named someone to be your proxy (either online or on

the enclosed proxy form), or your named proxy does

not attend the meeting, the Chair of the Meeting will

be your proxy and will vote in accordance with your

express direction. A proxy form accompanies this

Notice of Meeting.

Proxy forms must be received at the office of the

Company’s share registry, Computershare Investor

Services Limited, Level 2, 159 Hurstmere Road,

Takapuna, Auckland, New Zealand (Private Bag 92119,

Auckland 1142), or at the Company’s registered office,

Level 4, 101 Carlton Gore Road, Newmarket, Auckland 1023,

by 3.00pm on Wednesday 23 September 2020.

Alternatively, you can appoint a proxy online at

www.investorvote.co.nz. Online proxy appointments

must be received by 3.00pm on Wednesday

23 September 2020. Please see your proxy form for

further details. The chair intends to vote all discretionary

proxies given to her in favour of resolution 1 .

Virtual Meeting:

Due to the global COVID-19 pandemic, the company

has made the decision to hold its first virtual Annual

Meeting. All shareholders will have the opportunity to

attend and participate in the 2020 Annual Meeting online

via an internet connection (using a computer, laptop,

tablet or smartphone).

Audio will stream through the selected device, so

shareholders will need to ensure that they have the

volume control on their headphones or device turned

up. Shareholders will be able to view the presentations

vote on the resolutions to be put to shareholders and

ask questions, by using their own computers or mobile

devices. Shareholders will still be able to appoint a proxy

to vote for them as they otherwise would, by following

the instructions on the proxy form and this Notice of

Annual Meeting.

Details of how to participate ‘virtually’ are provided in the

accompanying Virtual Meeting Guide, with instructions

for accessing the virtual meeting.

EXPLANATORY NOTES
VIRTUAL ANNUAL MEETING GUIDE 2020

A. Ordinary Business

Explanatory Note 1 –

Chair’s and Group Chief Executive’s Reports

The Chair and the Group Chief Executive will each give

a presentation on the financial year ended 30 June 2020.

Events occurring after 30 June 2020 will also be discussed.

Explanatory Note 2 –

Appointment and Remuneration of Auditor

Section 207T of the Companies Act 1993 provides

that a company’s auditor is automatically reappointed

unless there is a resolution or other reason for the auditor

not to be reappointed. The Company wishes KPMG

to continue as the Company’s auditor, and KPMG has

indicated its willingness to do so.

Section 207S of the Companies Act 1993 provides

that the fees and expenses of KPMG as auditor are to

be fixed by the Company at the Annual Meeting or

in such a manner as the Company determines at the

Annual Meeting. The Board proposes that, consistent

with past practice, the auditor’s fees should be fixed

by the directors.

Virtual meetings are accessible on both desktop and

mobile devices. In order to participate remotely you

will need to either:

▶Visit web.lumiagm.com on your desktop or mobile

device. Ensure that your browser is compatible —

Lumi AGM supports the latest versions of Chrome,

Safari, Internet Explorer, Edge and Firefox; or

▶Download Lumi AGM from the App Store or

Google Play Stores for free—search for Lumi AGM.

▶If you have any questions, or need assistance with

the online process, please contact Computershare

on +64 9 488 8777 between 8.30am—5.00pm

Monday to Friday (New Zealand time).

Shareholders are encouraged to download the app

prior to the Annual Meeting if you will be using a

mobile device.

MEETING ID: 338-875-296

Logging In

To log in, you must have the following information

(which can be found on your Shareholder’s Voting

and Proxy Form).

New Zealand Residents

Username (CSN or Holder number) and

password (postcode).

Overseas Residents

Username (CSN or Holder Number); and

Password (three-character ISO3 country code)

e.g. AUS is the ISO3 code for Australia.

You can find a full list at www.computershare.com/iso3

Appointed Proxy

A username and password will be provided prior to

the meeting.

If you have not received your username and

password, please contact Computershare

on +64 9 488 8777 between 8.30am–5pm

Monday to Friday (New Zealand time).

MEETING ID:
338-875-296

ACCESSING THE VIRTUAL MEETING

Once you have downloaded Lumi

AGM or entered web.lumiagm.com

into your internet browser, you’ll be

prompted to enter the Meeting ID

and accept the terms and conditions.

You will then be required to enter your:

▶username (CSN or Holder number);

▶password (postcode, or country code

for overseas residents)

NAVIGATING LUMI AGM

When successfully authenticated,

the info screen will display

.

You can view meeting information,

ask questions and watch the webcast.

If you would like to watch the

webcast, press the broadcast icon


at the bottom of the screen.

NAVIGATING LUMI AGM – DESKTOP

When successfully authenticated,

the info screen will display

.

You can view meeting information,

ask questions and watch the webcast.

If you would like to watch the

webcast, press the


button to start

the webcast.

HOW TO VOTE IN LUMI AGM

Once the poll has been opened,


will appear on the navigation bar at

the bottom of the screen – from here,

the resolution and voting choices will

be displayed.

To vote, simply select your voting

direction from the options shown on

screen. To change your vote, simply

select another direction – you can

cancel your vote by clicking ‘Cancel’.

ASKING QUESTIONS

Any shareholder or appointed

proxy/ representative attending the

meeting is eligible to ask questions.

If you would like to ask a question,

select

then type and submit your

question. It will be sent to the board

for an answer.

Please note that not all questions

may be able to be answered during

the meeting. In this case, questions

will be followed up by email after

the meeting.

WATCHING THE WEBCAST

To watch the webcast, click the black

broadcast bar on screen and push the


button to start the webcast.

The video and/or slides will appear

shortly after (dependent on the speed

of your internet connection).

VOTING AT A GLANCE

STEP 1

Open Lumi AGM and enter the

Meeting ID shown in top right corner

STEP 2

Enter your username and password

(CSN/Holder Number and postcode)

STEP 3

When the poll is opened, click

and

select your desired voting direction

Remote entry to the annual meeting will open at 2.30pm NZT on

Friday 25 September 2020, with the meeting commencing at 3.00pm NZT.

USING THE LUMI AGM

---

Lodge your proxy
Online

www.investorvote.co.nz

By Email

corporateactions@computershare.co.nz


By Mail

Computershare Investor Services Limited

Private Bag 92119, Auckland 1142,

New Zealand

By Fax

+64 9 488 8787

FOR ALL ENQUIRIES CONTACT

+64 9 488 8777

TURN OVER TO COMPLETE THE FORM TO VOTE


PROXY/VOTING FORM


www.investorvote.co.nz

Lodge your proxy online, 24 hours a day, 7 days a week:

Your secure access information

Control Number:

CSN/Securityholder Number:

PLEASE NOTE: You will need your CSN/Securityholder Number and post code to securely access Investor Vote

and then follow the prompts to appoint your proxy and provide voting instructions online.

VIRTUAL MEETING: Due to the global COVID-19 pandemic, the company will hold its f irst virtual Annual Meeting.

All Shareholders will have the opportunity to attend and participate online via an internet connection (using a

computer, laptop, tablet or smartphone). The virtual meeting will be accessible on both desktop and mobile

devices. Please refer to the Virtual Meeting Guide that accompanies this Proxy/Voting Form.

Smartphone?

Scan the QR code

to vote now.

HOW TO VOTE ON ITEMS OF BUSINESS

All your securities will be voted in accordance with your directions.

APPOINTMENT OF PROXY

1. All registered shareholders as at 5.00pm on Tuesday 22 September

2020 are entitled to attend and vote at the Meeting or to appoint

a proxy or a representative (in the case of a corporate shareholder)

to attend and vote on their behalf:

(a) a proxy need not be a shareholder of Vector Limited

(the “Company”);

(b) if you wish, you may appoint the “Chair of the Meeting”

as your proxy;

(c) if the shares are held jointly, the appointment of the proxy

is on behalf of each joint holder;

(d) the person signing this form represents and warrants it is

duly authorised to do so.

2. If the shares are held jointly, the voting instructions given are

on behalf of each joint holder.

3. The Chair of the Meeting at the Annual Meeting is normally the

Chair of the Vector Board, or, in her absence, another director of

Vector. If a shareholder wishes to appoint the Chair of the Meeting

as their proxy and direct how their proxy is to vote, the shareholder

should tick the “for” or “against” or “abstain” box in respect of the

relevant resolution. If a shareholder leaves the “for” and “against”

and “abstain” boxes for any resolution blank, the Chair of the

Meeting who has been appointed as the shareholder’s proxy

will be able to exercise the shareholder’s vote on that resolution

at their discretion.

4. If a shareholder appoints any director of Vector as their proxy, and

does not direct the director appointed as proxy how to vote, their

vote will be exercisable by that director at that director’s discretion.

5. If, in appointing a proxy, you have inadvertently not named

someone to be your proxy (either online or on the enclosed

proxy form), or your named proxy does not attend the meeting,

the Chair of the Meeting will be your proxy and will vote in

accordance with your express direction.

ELECTRONIC VOTING

You can appoint a proxy to cast your vote electronically by accessing

Investor Vote (www.investorvote.co.nz) in accordance with the above

instructions. Use this option if you will NOT be attending the Meeting

and wish to lodge your proxy electronically. Do not return this form if

you have lodged your proxy using Investor Vote.

VIRTUAL MEETING

The virtual meeting will be accessible on both desktop and mobile

devices. Please refer to the Virtual Meeting Guide that accompanies

this Proxy/Voting Form.

INSTRUCTIONS FOR POSTAL PROXY FORMS

INDIVIDUAL

Where the holding is in one name, the shareholder must sign.

JOINT HOLDING

At least one joint shareholder should sign this form (on behalf of all

joint shareholders). In the case of joint shareholders, if the shareholders

appoint different voting proxies, the vote of the proxy appointed by

the f irst named shareholder will be counted.

POWER OF ATTORNEY

Where the form of proxy is signed by an attorney, the Power of Attorney

under which it is signed if not previously produced to the Company,

must accompany the proxy form.

COMPANIES

A proxy granted by a company must be signed by a duly authorised

off icer or attorney.

CORPORATE REPRESENTATIVE

If a representative of a corporate security holder or proxy is to attend

the meeting you will need to provide the appropriate “Certif icate

of Appointment of Corporate Representative” prior to admission.

MAILING

If mailing the proxy form within New Zealand, please use the Business

Reply Paid envelope enclosed; seal and mail. No postage is required.

If mailing the proxy form f rom outside New Zealand, you must aff ix

the necessary postage f rom the country of mailing.

FOR YOUR PROXY APPOINTMENT TO BE EFFECTIVE IT MUST BE RECEIVED BY

3.00PM ON WEDNESDAY 23 SEPTEMBER 2020

Proxy form
STEP 1 APPOINT A PROXY TO VOTE ON YOUR BEHALF

I/WE

being a shareholder/shareholders of Vector Limited appoint:

of

(full name of proxy) (full address)

or failing him/her: of

(full name of proxy) (full address)

As my/our proxy to vote for me/us on my/our behalf at the Annual Meeting of Vector Limited to be held as a virtual meeting on Friday 25 September

2020 at 3.00pm and at any adjournment thereof; and to vote any resolution, on any resolution so amended and on any other resolution proposed.

If your proxy is not the Chair of the Meeting or any director of the Company, please ensure that you provide their contact details (phone and email

address). If this information is not provided, we cannot guarantee remote admission to the virtual meeting for your proxy.

STEP 2 ITEMS OF BUSINESS – VOTING INSTRUCTIONS/BALLOT PAPER (A poll will be called on all resolutions)

Instruct your proxy to vote by placing an “X” in the relevant box. If you want him or her to decide how to vote on the resolution, please mark the box

“Proxy Discretion”. Please note that if you mark the “Abstain” box for an item, you are directing your proxy not to vote on your behalf on the poll and your

votes will not be counted in counting the required majority. The Chair intends to vote all discretionary proxies in favour of resolution 1.

ORDINARY BUSINESSFORAGAINSTABSTAIN

PROXY

DISCRETION

Appointment and Remuneration of Auditor

1.To record the automatic reappointment of the Auditor, KPMG, and to authorize the

directors to f ix the remuneration of the Auditor for the ensuring year.

(Please refer to the Notice of Meeting for details of the resolution.)

SIGN SIGNATURE OF SHAREHOLDER(S) This section must be completed.

Shareholder 1Shareholder 2 (if applicable)Shareholder 3 (if applicable)

Individual/Director/authorised signatory/attorney Individual/Director/authorised signatory/attorney Individual/Director/authorised signatory/attorney

Contact Name

Contact Daytime Telephone Date

Shareholders can still attend the meeting electronically, even if they have appointed a proxy (although they will not be

able to vote if a proxy has been appointed).

Data sourced from publicly available filings. Our datasets may not be complete. Automated analysis can produce errors. If you believe any data on this page is incorrect, please contact us at hello@nzxplorer.co.nz. For informational purposes only. Not investment advice.

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