Notice of annual meeting

PO Box 6159
Wellington
New Zealand 6141
DX SP21009
Level 6
57 Courtenay Place
Wellington 6011
Telephone 04 384-9734
Facsimile 04 801-7279
Email cmc@colmotor.co.nz
Website www.colmotor.co.nz









102
nd
ANNUAL MEETING 2020

Notice is hereby given that the 102
nd
annual meeting of The Colonial
Motor Company Limited will be held at The Cable Room, Harbourside
Function Centre, 4 Taranaki Street, Wellington, New Zealand on
Friday, 6 November 2020 commencing at 12:00 midday.
The notice of meeting is being mailed to shareholders in the 2020
annual report with a form to appoint a proxy or corporate
representative to attend the meeting. Proxy forms must reach the
registered office on Level 6, 57 Courtenay Place, PO Box 6159,
Wellington 6141 no later than 12:00 midday on Wednesday,
4 November 2020, being 48 hours before the scheduled
commencement of the meeting.


By order of the Board of
The Colonial Motor Company Limited


J G Tuohy
Acting Company Secretary

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APPOINTMENT OF PROXY















If you choose not to come to the annual meeting you may appoint a proxy or representative to attend and vote
on your behalf. Before completing the form overleaf, please read the instructions below and the notice of meeting.
Instructions
Please ensure you complete all parts of the form.
Proxy
It is important you provide details of your proxy so there is no doubt as to their identity.
A proxy need not be a shareholder of the Company.
You may appoint the chair of the meeting or any director as your proxy. The chair of the annual meeting is normally
the chairman of the board of directors.
If your nominated proxy does not attend the meeting the chair of the meeting will be your proxy.
Voting
You may instruct your proxy how to vote by ticking the appropriate box next to each resolution. If you do not provide
instructions your proxy will be able to vote using their own discretion.
Please see the notice of meeting at the front of the 2020 annual report for notes that explain each resolution.
Signing
If a shareholder is an individual, the form should be signed by the shareholder or their duly authorised attorney.
If the shares are held by joint shareholders, at least one of the joint shareholders must sign the form. If all joint
shareholders do not sign the form, those who do sign certify that they are authorised to sign on behalf of the other joint
shareholders who do not sign the form.
If the shareholder is a trust, all trustees should sign unless authorised otherwise by the trustees. If all trustees do not
sign, those who do sign certify that they are duly authorised.
A corporation must execute the proxy form under seal or by a duly authorised officer or attorney acting with the
express or implied authority of the corporation.
If the proxy is signed under a power of attorney, please provide a copy of the power of attorney with a completed
certificate of non-revocation of authority.
Delivery
To be valid, your proxy must be received by the Company before midday on Wednesday, 4 November 2020, being 48
hours before the meeting starts.
The completed form may be delivered by any of the following means:
Post Please use the enclosed reply-paid envelope. If posted in New Zealand, no postage is required. If
posted outside New Zealand, please affix the full necessary postage from the country of mailing.
In person Level 6, 57 Courtenay Place, Te Aro, Wellington.
E-mail Scan the form and e-mail to cmc@colmotor.co.nz with “Proxy” in the subject line.

If you have any questions please contact the Company on (04) 384 9734 or cmc@colmotor.co.nz or
P O Box 6159, Marion Square, Wellington 6141

Shareholder Name & Address
Annual meeting
The notice of the 2020 annual
meeting of The Colonial Motor
Company Limited is at the front
of the 2020 annual report.
The meeting is being held at
The Cable Room, Harbourside
Function Centre, 4 Taranaki
Street, Wellington on Friday,
6 November 2020 starting at
midday.

ANNUAL MEETING 2020

APPOINTMENT OF PROXY for:
Shareholder name & address:




PROXY

I/we, being a shareholder(s) of The Colonial Motor Company Limited who is/are entitled to attend and vote at the
annual meeting on Friday, 6 November 2020, hereby appoint


of

(Full name or position of proxy)

(Address)


or failing him/her



of

(Full name or position of proxy)

(Address)


as my/our proxy to exercise my/our vote at the meeting and at any adjournment of that meeting.


VOTING

I/we direct my/our proxy to vote in the following way on the resolutions set out in the notice of meeting, on any
amendment to those resolutions, on the resolutions so amended and on any other resolution proposed at the meeting
so as to give effect to my/our intention as set out below, where possible.
Please tick (✓) in the appropriate box adjacent to each resolution to instruct your proxy how to vote. If you tick the
“Proxy discretion” box or omit to tick any box you are permitting your proxy to decide how to vote. If you do NOT wish
your proxy to exercise your vote on a resolution, tick the “Abstain” box corresponding to that resolution.

Resolutions
For Against Abstain
Proxy
discretion

1. To re-elect Stuart Barnes Gibbons as a director of the Company

2. To re-elect Graeme Durrad Gibbons as a director of the Company

3. To record the on-going appointment of Grant Thornton as auditor
and to authorise the directors to fix the auditor’s remuneration


SIGNING

Signature(s) of shareholder(s):









Names of shareholder(s) – please print:


Date


Contact name


Daytime telephone number ( )


For vote counting and scrutineer:



Reference SRN


Shares Shareholding