Oceania Healthcare Limited logo

Notice of Meeting

AGM24 May 2022OCAHealthcare

Business
A. Annual Report and Financial Statements

To consider and receive the annual report and the financial

statements for the year ended 31 March 2022 and the audit

report thereon.

B. Chair’s Address

C. Chief Executive Officer’s Address

D. Resolutions

Shareholders will be asked to consider and, if thought

appropriate, pass the following ordinary resolutions:

1. Election of Rob Hamilton: That Rob Hamilton be elected

as a director of the Company.

2. Election of Peter Dufaur: That Peter Dufaur be elected

as a director of the Company.

3. Authorise an increase in directors’ fees: That the non-

executive directors’ fee pool be increased by $133,500

from $762,500 to $896,000 per annum (plus GST, if any)

with effect from 1 April 2022, to be divided among the

non-executive directors as they consider appropriate.

4. Auditor’s remuneration: That the directors be authorised

to fix the remuneration of PricewaterhouseCoopers as

the auditor of the Company for the ensuing year.

Further information relating to these resolutions is set out in

the Explanatory Notes accompanying this Notice of Meeting.

Please read and consider the resolutions together with

the notes.

E. Other Business

Notice is hereby given that the Annual Meeting of Shareholders of Oceania

Healthcare Limited (Company) will be held at South Stand Lounge, Level

Four, Eden Park, Reimers Avenue, Kingsland, Auckland and online at

https://meetnow.global/nz on Thursday 23 June 2022 commencing at 2.00pm.

COVID-19 Implications

The Company is closely monitoring restrictions in New Zealand as a result of the COVID-19 pandemic. Having regard to the health and

safety of our stakeholders and people, if the Company is not permitted to hold a physical meeting due to COVID-19 restrictions on

gatherings in Auckland on the date of the Annual Meeting, the meeting will proceed as an online-only meeting. In such circumstances,

the Company will provide shareholders with as much notice as is reasonably practicable by way of an announcement to the NZX and

ASX and on the Company’s website including providing details of how to participate in an online meeting.

come from within.

Better experiences

NOTICE OF MEETING 2022

Persons Entitled to Vote
The persons who will be entitled to vote on the resolutions at the

Annual Meeting, and the number of votes they may cast, are

as shown in the share register of the Company at 5:00 pm on

Monday 20 June 2022.

Attending the Meeting

The Company is holding a hybrid Annual Meeting this year.

Shareholders can attend either in person or online at h t t p s ://

meetnow.global/nz or appoint a proxy to attend on their behalf.

Shareholders can attend the meeting virtually through the

Computershare Meeting Platform https://meetnow.global/nz.

To access the meeting, click “Go” under the Oceania meeting and

then click “Join Meeting Now”. By using the meeting platform,

shareholders will be able to watch the Annual Meeting, vote and

ask questions online using a smartphone, tablet or desktop device.

Please refer to the Virtual Meeting Guide for more information. You

will need the latest version of Chrome, Safari or Edge to access the

meeting. Please ensure your browser is compatible.

Shareholders who are not able to attend, in person or online, and

who do not wish to appoint a proxy may cast an online or postal

vote before the meeting. Please review the enclosed Voting/Proxy

Form for instructions on how to vote online.

Proxies and Voting

Any shareholder who is entitled to attend and vote at the meeting

may appoint a proxy instead to attend, in person or online, and

vote on their behalf.

A proxy need not be a shareholder of the Company. A body

corporate that is a shareholder may appoint a representative

to attend and vote on its behalf in the same manner as it can

appoint a proxy.

The Chair of the Company is willing to act as proxy for any

shareholder who wishes to appoint her for that purpose. The Chair

intends to vote any undirected proxies in favour of the resolutions,

except for resolution 3 where the NZX Listing Rules do not permit a

director to vote undirected proxies.

If you do not name a person as your proxy or your named proxy

does not attend the meeting, the Chair will be appointed your

proxy and will vote in accordance with your express direction,

and any undirected votes will (subject to any restriction(s) set

out in the NZX Listing Rules) be voted in accordance with the

Chair’s discretion.

If you wish to appoint a proxy, please review the proxy form

which provides information on how to make this appointment.

For your vote or proxy appointment to be effective, it must be

received by the share registrar, Computershare Investor Services

Limited, in accordance with the instructions set out on the form

not less than 48 hours before the start of the meeting – that is,

by 2.00pm on Tuesday 21 June 2022.

Each resolution is to be considered as an ordinary resolution,

requiring a simple majority of the votes of those shareholders

entitled to vote and voting.

In accordance with the NZX Listing Rules, each non-executive

director and all Associated Persons of each such director (as that

term is defined in the NZX Listing Rules) is disqualified from casting

a vote in favour of resolution 3, other than where the vote is cast

by a non-executive director or an Associated Person of a director

as proxy for a person who is entitled to vote, in accordance with

the express directions on the proxy form to vote for or against the

resolution. Any votes otherwise cast on resolution 3 by a non-

executive director or an Associated Person of a director will be

disregarded by the Company.

Explanatory Notes

Resolutions 1 and 2: Election of Directors

Rob Hamilton and Peter Dufaur were appointed as directors by

the Board in September 2021 and, in accordance with NZX Listing

Rule 2.7.1 and the Company’s Constitution, must not hold office

without election past this year’s Annual Shareholders Meeting.

Being eligible, Rob and Peter offer themselves for election.

The Board has determined that, in its view, if elected, each of

Rob Hamilton and Peter Dufaur will be an independent director

for the purposes of the NZX Listing Rules. Both Rob Hamilton

and Peter Dufaur stand for election with the support of the other

directors of the Company.

Rob Hamilton

Rob Hamilton (BSc, BCom) joined the Board as an independent

non-executive director on 17 September 2021. He is a respected

member of the capital markets and finance community in

New Zealand, with more than 30 years’ experience in senior

executive roles. Rob is currently a director of Westpac

New Zealand Limited and a director of Tourism Holdings Limited

(including Chair of the Audit Committee). He was previously

Chief Financial Officer of SkyCity Entertainment Group Limited

and a Managing Director and Head of Investment Banking at

Jarden (formerly First NZ Capital).

Rob is also a member of the Auckland Grammar School Board

of Trustees and has previously been a Board member on the

New Zealand Olympic Committee.

Rob is a member of the Audit Committee.

Peter Dufaur

Peter Dufaur (BProp) joined the Board as an independent non-

executive director on 17 September 2021. He has over 25 years’

experience in the New Zealand property market, including 10

years as Head of Development for Goodman Property Trust.

During his time at Goodman Property Trust, Peter was responsible

for all of the Trust’s development activity and oversaw more than

$1.5 billion of successful property development.

Peter is currently the Managing Director of Mayfair Group Limited,

which is involved in property development, asset management

and funds management across a wide variety of sectors in the

New Zealand property market. Peter also sits on several private

enterprise boards, including until recently, Chair of building

products manufacturer Thermakraft.

Peter is a member of the Development Committee.

Resolution 3: Directors’ Fee Increase

This resolution is put to shareholders in accordance with NZX

Listing Rule 2.11.1 and relates to the maximum aggregate fees

payable to all non-executive directors. At present, the maximum

fee pool for non-executive directors is $762,500 per annum.

The pool was last fixed five years ago at $582,500 per annum

when there were five directors. The pool has increased and

decreased since then with the appointment and resignation of

directors in accordance with NZX Listing Rule 2.11.3. It is proposed

to increase the total pool of directors’ fees by $133,500 to

$896,000 per annum (plus GST, if any), being a 17.5% increase.

Based on the current Board membership of seven non-executive

directors, the total annual fees paid are $762,500.

The current allocation of fees paid to non-executive directors

is shown in the table below. Other than the fees payable to the

Chair of each standing Committee, no other fees are payable to

Directors for membership of a Committee.

Present AllocationCurrent Fee
Chair of the Board$180,000

Directors

(individually and excluding the Chair)

$90,000

Chair of the Audit Committee

(in addition to director fee)

$20,000

Chair of the Clinical and Health & Safety Committee

(in addition to director fee)

$15,000

Chair of the People & Culture Committee

(in addition to director fee)

$ 7, 5 0 0

The Company is seeking the approval of shareholders to increase

the maximum fee pool for non-executive directors for the

following reasons:

a. There have been significant market movements and trends

for non-executive director fees since the maximum fee

pool was fixed five years ago in 2017. There is a need to

align the current non-executive director fees with fees

paid by comparator group organisations in New Zealand

and Australia.

b. The time commitment required of the Company’s non-

executive directors is greater than that of comparator

group organisations in New Zealand and Australia. This

is demonstrated by the number of meetings attended by

Board members increasing from 22 Board and Committee

meetings held in the year ended 31 May 2018 to 40 Board

and Committee meetings held in the year ended 31 March

2022. The number of Board and Committee meetings

attended by each director in the year ended 31 March

2022 is set out in the Company’s Corporate Governance

Statement. In addition, directors undertake site visits and

meet with residents when they are able to do so, Covid

restrictions permitting.

c. The Company continues to grow in complexity with a

consequent increasing workload for directors, including

the workload of those directors appointed to committees

of the Board. Directors’ workloads will increase with more

legislative and regulatory changes being proposed, as well

as stakeholders’ expectations increasing to consider and

monitor a broader range of non-financial measures together

with governing through the ongoing uncertainties of the

macroeconomic environment.

d. To ensure the Company can offer competitive fees to attract

and retain non-executive directors of the highest calibre and

requisite expertise.

e. To ensure that the aggregate remuneration can

accommodate payment of fees to non-executive directors

for additional duties. This will be funded through the

proposed headroom, paid out for significant strategic

work undertaken by directors outside of the normal

workload of the Board and Committees.

The Board considers, in light of the realities of the increased

workloads and responsibilities undertaken by the Board and

consideration of the Independent Report (as outlined below),

that the proposed increased fees pool is fair and reflective of

market conditions.

The table below sets out the proposed standard director fees

per annum effective from 1 April 2022, and the amount of the

increase proposed:

AllocationCurrent FeeProposed FeeIncrease

Chair of the Board$180,000$200,000$20,000

Directors (individually and

excluding the Chair)

$90,000$100,000$10,000

Chair of the Audit Committee (in

addition to director fee)

$20,000$20,000No change

Chair of the Clinical and Health

& Safety Committee (in addition

to director fee)

$15,000$15,000No change

Chair of the People & Culture

Committee (in addition to

director fee)

$ 7, 5 0 0$12,000$4,500

Chair of the Development

Committee (in addition to

director fee)

-$12,000$12,000

Chair of the Sustainability

Committee (in addition to

director fee)

-$12,000$12,000

Based on current Board membership, the proposed total annual

fees payable would be $871,000, including the Chair of the

Sustainability Committee, should the Board determine this

Committee is necessary.

In addition to providing for the proposed increases, the proposed

change to the fee pool, if approved, will also provide $25,000 of

headroom in order to allow for the Board to approve payments

to directors for assuming additional responsibilities above and

beyond the normal duties of either the Board or any standard

Committee. These payments will only be approved in the event

of commitments such as significant strategic work or projects.

The actual allocation of directors’ fees in each financial year is

and will be reported in the Company’s Annual Report.

The Board is committed to setting director fees in a

transparent manner. Accordingly, it engaged EY to complete

an Independent Report to compare the Company’s directors’

fees with comparator companies. A copy of EY’s report is available

at https://oceaniahealthcare.co.nz/investor-centre/news.

The directors recommend that shareholders vote to approve this

resolution. Non-executive directors and their Associated Persons

(as that term is defined in the NZX Listing Rules) are prohibited

from casting their own shareholding votes or discretionary proxy

votes on this resolution at the Annual Meeting, and any such votes

will be disregarded by the Company.

Auditor’s Remuneration

Ordinary Resolution 4: Auditor’s Remuneration

The current auditor of the Company, PricewaterhouseCoopers,

will automatically be reappointed as the Company’s auditor

under section 207T of the Companies Act 1993. Under section

207S of that Act, the auditor’s fees and expenses must be

fixed in the manner that is determined at the Annual Meeting.

Shareholder approval is therefore sought for the directors to fix

PricewaterhouseCoopers’ remuneration for the following year.

For and on behalf of the Board

Elizabeth Coutts

Chair, Oceania Healthcare Limited

25 May 2022

oceaniahealthcare.co.nz
North Stand

Car Park P1

TRAINS

Car Park P2

Car Park P5

REIMERS AVENUE

SANDRINGHAM ROAD

CRICKET AVENUE

WALTERS ROAD

BUSES

Car Park P2

South Stand

West Stand

East Stand

A

BC

D

E

F

G

H

Eden

Park

Venue Instructions

Venue:

South Stand Lounge, Level Four, Eden Park, Reimers Avenue, Kingsland, Auckland

Directions:

• Free parking is available in P5 off Reimers Ave (map above)

• Security will assist with directing you to the nearest available car parking spaces

• Enter Eden Park via Gate G

• Take the lift to Level 4

• Enter the South Level 4 Lounge

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COVID-19 Implications
The Company is closely monitoring restrictions in New Zealand as a result of the

COVID-19 pandemic. Having regard to the health and safety of our stakeholders

and people, if the Company is not permitted to hold a physical meeting due to

COVID-19 restrictions on gatherings in Auckland on the date of the Annual Meeting,

the meeting will proceed as an online-only meeting. In such circumstances,

the Company will provide shareholders with as much notice as is reasonably

practicable by way of an announcement to the NZX and ASX and on the Company’s

website including providing details of how to participate in an online meeting.

How to Vote on Items of Business

All your shares will be voted in accordance with your directions.

Appointment of Proxy

If you do not plan to attend the meeting, you may appoint a proxy. A proxy need

not be a shareholder of the company. The Chair of the meeting, or any other

director, is willing to act as proxy for any shareholder who wishes to appoint

him or her for that purpose. To do this, enter ‘the Chair’ or the name of your

proxy in the space allocated in ‘Step 1’of this form. The Chair intends to vote

any undirected proxies in favour of the resolutions.

Voting of your holding

Direct your proxy how to vote by marking one of the boxes opposite each item

of business. If you do not mark a box your proxy may vote as they choose. If you

mark more than one box on an item your vote will be invalid on that item. If a

vote is required on any matter at the meeting in addition to the matters on the

agenda, the proxy may vote or abstain from voting on that matter as he or she

thinks fit. If you do not name a person as your proxy or your named proxy does

not attend the meeting, the Chair will be appointed your proxy and will vote in

accordance with your express direction, and any undirected votes will (subject

to any restriction(s) set out in the NZX Listing Rules) be voted in accordance

with the Chair’s discretion.

Attending the Meeting

All shareholders will have the option to attend the Annual Meeting either in

person or online at https://meetnow.global/nz. Alternatively shareholders may

appoint a proxy to attend on their behalf. If a representative of a corporate

shareholder or proxy is to attend the meeting you will need to provide the

appropriate notice of appointment to Computershare no later than 2.00pm on

Tuesday, 21 June 2022.

Voting Restrictions

In accordance with the NZX Listing Rules, each non-executive director and all

Associated Persons of each such director (as that term is defined in the NZX

Listing Rules) is disqualified from casting a vote in favour of resolution 3, other

than where the vote is cast by a non-executive director or an Associated Person

of a director as proxy for a person who is entitled to vote, in accordance with the

express directions on the proxy form to vote for or against the resolution. Any

votes otherwise cast on resolution 3 by a non-executive director or an Associated

Person of a director will be disregarded by the Company.

Signing Instructions for postal forms

Individual

Where the holding is in one name, the shareholder must sign.

Joint Holding

Where two or more persons are registered as joint shareholders, at least one

joint shareholder should sign. The vote of the person first named in the Share

Register will be accepted to the exclusion of the votes of the other joint

holders.

Power of Attorney

If this Proxy Form has been signed under a power of attorney, a copy of the

power of attorney (unless already deposited with the Company) and a signed

certificate of non-revocation of the power of attorney must be produced to the

Company with this Proxy Form.

Companies

This form should be signed by a Director jointly with another Director, or a

Sole Director can sign alone. Please sign in the appropriate place and indicate

the office held.

Turn over to complete the form to vote

Proxy/Voting Form

Your secure access information

Control Number: CSN/Shareholder Number:

PLEASE NOTE: You will need your CSN/Shareholder Number and postcode or country of residence (if outside New Zealand) to

securely access InvestorVote and then follow the prompts to appoint your proxy and exercise your vote online.

www.investorvote.co.nz

Lodge your proxy online, 24 hours a day, 7 days a week:

Smartphone?

Scan the QR code to vote now.

For your proxy to be effective it must be received by 2:00pm on Tuesday 21 June 2022

Lodge your proxy

Online

www.investorvote.co.nz

By Mail

Computershare Investor Services Limited

Private Bag 92119, Auckland 1142, New Zealand

By Fax

+64 9 488 8787

For all enquiries contact

+64 9 488 8777

corporateactions@computershare.co.nz

Contact Name Contact Daytime Telephone Date
or Sole Director/Director or Director (if more than one)

Shareholder 1Shareholder 2Shareholder 3

Signature of Shareholder(s) This section must be completed.

SIGN

Appoint a Proxy to Vote on Your Behalf

Proxy/Voting Form

STEP 1

Items of Business - Voting Instructions/Ballot Paper

STEP 2

hereby appoint

I/We being a shareholder/s of Oceania Healthcare Limited

of

or failing him/herof

as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions at the Annual Shareholder Meeting of Oceania

Healthcare Limited to be held at South Stand Lounge, Level Four, Eden Park, Reimers Avenue, Kingsland, Auckland and online at https://meetnow.global/nz on

Thursday 23 June 2022 commencing at 2.00pm and at any adjournment of that meeting.

Please note: Unless otherwise instructed, your proxy will vote as he/she thinks fit. Should you wish to direct the proxy how to vote, please mark the

appropriate boxes below. If you mark the Abstain box for an item, you are directing your proxy not to vote on your behalf on a show of hands or a

poll and your votes will not be counted in computing the required majority.

AgainstFor

Proxy

Discretion

Abstain

Ordinary Business

Item 1

That Rob Hamilton be elected as a director of the Company.

Item 2

That Peter Dufaur be elected as a director of the Company.

Item 3

That the non-executive directors’ fee pool be increased by $133,500 from $762,500 to $896,000 per annum (plus GST,

if any) with effect from 1 April 2022, to be divided among the non-executive directors as they consider appropriate.

Item 4

That the directors be authorised to fix the remuneration of PricewaterhouseCoopers as the auditor of the Company

for the ensuing year.

Annual Shareholder Meeting of Oceania Healthcare Limited to be

held at South Stand Lounge, Level Four, Eden Park, Reimers Avenue,

Kingsland, Auckland and online at https://meetnow.global/nz on

Thursday 23 June 2022 commencing at 2.00pm.

ATTENDANCE SLIP

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Attending the meeting online
Our online meeting provides you the opportunity to

participate online using your smartphone, tablet or computer.

If you choose to attend online you will be able to view a live

webcast of the meeting, ask questions and submit your

votes in real time.

You

will need the latest version of Chrome, Safari or

Edge. Please ensure your browser is compatible.

HOW TO PARTICIPATE IN VIRTUAL/HYBRID MEETINGS

Visit https://meetnow.global/nz

When successfully authenticated, the home screen

will be displayed. You can watch the webcast, vote,

ask questions, and view meeting materials in the

documents folder. The image highlighted blue

indicates the page you have active.

The webcast will appear and begin automatically

once the meeting has started.

Voting

Resolutions will be put forward once voting is

declared open by the Chair. Once the voting has

opened, the resolution and voting options will appear.

To vote, simply select your voting direction from the

options shown on screen. You can vote for all

resolutions at once or by each resolution.

Your vote has been cast when the green tick appears.

To change your vote, select ‘Change Your Vote’.

Q&A

Any eligible shareholder/proxy attending the meeting

r

emotely is eligible to ask a question.

S

elect the Q&A tab and type your question into the

box at the bottom of the screen and press 'Send'.

Navigation

Access

Access the online meeting at

https://meetnow.global/nz, and select the required

meeting. Click 'JOIN MEETING NOW'.

If you are a shareholder:

Select 'Shareholder' on the login screen and enter

your CSN/Holder Number and Post Code. If you are

outside New Zealand, simply select your country

from the drop down box instead of the post code.

Accept the Terms and Conditions and click Continue.

If you are a guest:

Select Guest on the login screen. As a guest, you will

be prompted to complete all the relevant fields

including title, first name, last name and email

address.

Please note, guests will not be able to ask questions

or vote at the meeting.

If you are a proxy holder:

You will receive an email invitation the day before the

meeting to access the online meeting. Click on the

link in the invitation to access the meeting.

Contact

If you have any issues accessing the website please

c

all +64 9 488 8700.

Data sourced from publicly available filings. Our datasets may not be complete. Automated analysis can produce errors. If you believe any data on this page is incorrect, please contact us at hello@nzxplorer.co.nz. For informational purposes only. Not investment advice.

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