Notice of Meeting and update to remuneration practices
ASX Code: A2M
NZX Code: ATM
The a2 Milk Company Limited
www.thea2milkcompany.com
19 October 2022
NZX/ASX Market Release
Notice of Meeting and update to remuneration practices
The a2 Milk Company (a2MC, the Company) is pleased to advise that it is today publishing its Notice of Meeting
for the 2022 Annual Meeting of shareholders. The meeting will be held on Friday, 18 November 2022 at 11:00am
New Zealand daylight time at The Cordis in Auckland, New Zealand. All details regarding the meeting and
resolutions are contained in the attached Notice of Meeting.
Through FY22, the Company made significant progress developing its refreshed growth strategy, the results of
which were communicated to the market at the Company’s Investor Day in October 2021. Pleasingly, as
demonstrated in the FY22 results, strong progress has been made executing against the refreshed growth
strategy and with meaningful progress towards the Company’s medium-term financial and non-financial
measures of success. Furthermore, considerable progress was made in FY22 to renew and bolster the Company’s
Executive Leadership Team with a number of changes and new appointments.
With the growth strategy in place and execution well underway, the Board has also undertaken some renewal this
year, with two important appointments to the Board in Sandra Yu and David Wang. Sandra and David both have
deep lifetime experience in China and between them bring strong commercial and supply chain expertise, as the
Company looks to further build its internal supply chain capability. Sandra and David were appointed to the
Board in March and September 2022 respectively, and are seeking election at the Annual Meeting in November
2022. Furthermore, as announced in August 2022, Julia Hoare intends to step down from the Board after over
nine years of service, following the release of the Company’s FY23 interim results in February 2023.
Separately, to further align to recent practices for New Zealand and Australian executive remuneration, the Board
is reviewing the Company’s remuneration practices. While the review is still ongoing, the Board is already
committed to making certain changes in FY23. The Board will be revising the Company’s short-term incentive (STI)
plan structure to include a percentage of deferral for the Chief Executive Officer’s (CEO) STI to the extent one is
achieved in FY23. The exact percentage that will be deferred has yet to be determined by the Board and will be
agreed upon based on the findings of the review process. The Board will also be submitting the CEO’s long-term
incentive (LTI) grant for the FY24 LTI plan as a resolution on an advisory basis to the Annual Meeting in 2023.
Whilst these changes are not relevant to the 2022 Annual Meeting, the Board believes these changes will further
align the Company’s remuneration practices with shareholders’ interests and expectations and to recent practice
in New Zealand and Australia.
The Board looks forward to meeting with shareholders in November at the Annual Meeting, when all these
matters will be discussed in more detail.
Authorised for release by
David Hearn
Chair
The a2 Milk Company Limited
For further information, please contact:
Investors / Analysts
David Akers
Group Head of Investor Relations and Sustainability
M +61 412 944 577
david.akers@a2milk.com
Rebecca Culbertson
Investor Relations Manager
M +61 400 955 295
rebecca.culbertson@a2milk.com
Media
Rick Willis
M +61 411 839 344
rick@networkfour.com.au
Media – New Zealand
Barry Akers
M +64 21 571 234
akers@senescallakers.co.nz
---
THE a2 MILK COMPANY LIMITED
2022
NOTICE OF
ANNUAL
MEETING
Getting there
By public transport
We encourage you to
catch public transport.
- The Cordis has a
complimentary shuttle bus.
You can catch the shuttle
from the corner of Custom
Street and Queen Street near
the ANZ. The timetable may
vary depending on demand.
For more information and a
timetable, please contact the
Cordis via email at cdakl.
concierge@cordishotels.com.
- Take a train to Britomart
or Grafton Train Stations.
From the Britomart Station,
proceed to the exit at Queen
Street, and head south
towards Galway Street.
From the Grafton Train
Station, head east on
Outhwaite Lane towards
Park Road.
- The following bus routes
have stops nearby: 132,134,
24R, 27H, 75, NX2
By car
Wilsons pay and display
public car parks can be found
near the hotel at: Liverpool
Street, Wakefield Street,
450 Queen Street,
100 Symonds Street. For
more information, see here:
www.cordishotels.com/en/
auckland/the-hotel/about-us/
our-location
N
Ka
r
a
n
g
ahape
R
d
Gr
a
fto
n
Br
id
ge
S
y
m
o
n
ds
S
t
Symonds
S
t
City Rd
Ci
ty
Rd
C
i
ty
R
d
L
i
ver
poo
l
St
Liverpool St
S
t
M
ar
tin
s
L
n
Pigeon ParkCaptain William
Hobson Grave
The Cordis
Entrance
NZ Post Centre
Taylors College
NOTICE is hereby given that
the 2022 Annual Meeting of
shareholders of The a2 Milk
Company Limited (the “Company”)
will be held on Friday, 18 November
2022 at 11:00am New Zealand
Daylight Time at The Cordis,
Auckland.
The Company is pleased to advise that this year
shareholders will be able to:
• attend the meeting in person at
The Cordis, 83 Symonds Street, Grafton,
Auckland 1010, New Zealand; or
• attend and participate at the meeting virtually
via an online platform provided by the
Company’s share registrar, Link Market Services,
at www.virtualmeeting.co.nz/a2MC22; or
• attend and participate in the meeting
through a proxy.
Further details on how to do so are set out in this Notice
of Meeting and the Virtual Annual Meeting Online Portal
Guide filed on the market announcement platforms of
the NZX and ASX, and available on the Company’s
website (www.thea2milkcompany.com/annual-meetings).
To view the Company’s latest financial statements,
for the year ended 30 June 2022, please visit
www.thea2milkcompany.com/results and select the
2022 Annual Report within the Results and reports
section of the webpage.
The Explanatory Notes, which accompany this Notice of
Meeting, provide more information on the resolutions
which will be put before shareholders.
Notice of Annual Meeting 2022 | 1
BUSINESS
A. WELCOME
B. CHAIR SPEECH
C. MANAGING DIRECTOR AND CEO ADDRESS
D. FINANCIAL STATEMENTS AND REPORTS
To receive and consider the Company’s financial statements
for the year ended 30 June 2022, together with the Directors’
and Auditor’s reports.
E. RESOLUTIONS
Resolution 1: Auditor’s Fees and Expenses
To consider and, if thought fit, to pass the following
resolution as an ordinary resolution of the Company:
“That the Directors of the Company be authorised to fix the
fees and expenses of the Company’s auditor, Ernst & Young,
for the ensuing year.”
Resolution 2: Election of Director – Sandra Yu
To consider and, if thought fit, to pass the following
resolution as an ordinary resolution of the Company:
“That Sandra Yu, who was appointed a Director of the
Company by the Board during the year, and who will retire
at the meeting in accordance with the Company’s constitution,
be elected as a Director of the Company.”
Resolution 3: Election of Director – David Wang
To consider and, if thought fit, to pass the following
resolution as an ordinary resolution of the Company:
“That David Wang, who was appointed a Director of the
Company by the Board during the year, and who will retire
at the meeting in accordance with the Company’s constitution,
be elected as a Director of the Company.”
Resolution 4: Re-election of Director – Pip Greenwood
To consider and, if thought fit, to pass the following
resolution as an ordinary resolution of the Company:
“That Pip Greenwood, who will retire at the meeting by rotation
in accordance with the Company’s constitution, be re-elected as
a Director of the Company.”
F. QUESTIONS
To consider any other matters that may properly
be brought before the meeting.
G. CLOSE
2 | The a2 Milk Company
OTHER
INFORMATION
SHAREHOLDERS ELIGIBLE TO VOTE
Only shareholders who hold ordinary shares in the
Company as at 9:00pm New Zealand Daylight Time on
Wednesday, 16 November 2022 will be eligible to vote
at the meeting.
ATTENDING AND PARTICIPATING
IN THE ANNUAL MEETING
Shareholders (and appointed proxies) will be able to attend the
meeting in person at The Cordis, 83 Symonds Street, Grafton,
Auckland 1010, New Zealand, or, alternatively, attend and
participate at the meeting virtually via an online platform
provided by the Company’s share registrar, Link Market
Services, at www.virtualmeeting.co.nz/a2MC22. Shareholders
attending and participating in the meeting virtually via the
online platform will be able to watch the meeting live, and
vote and ask questions online, during the meeting.
The Company encourages shareholders unable to attend the
meeting in person to make use of this technology and to
participate at the meeting via the online platform. If you
wish to attend the meeting virtually, you will require your
CSN/Holder Number, Securityholder Reference Number (SRN)
or Holder Identification Number (HIN) for verification purposes.
More information regarding virtual attendance at the
meeting (including how to vote and ask questions online
during the meeting) is available below and in the Virtual
Annual Meeting Online Portal Guide filed on the market
announcement platforms of the NZX and ASX and
also available on the Company’s website
(www.thea2milkcompany.com/annual-meetings).
The Company strongly recommends that shareholders
who wish to participate in the meeting virtually log
in to the online portal at least 15 minutes prior to
the scheduled start time for the meeting.
Notice of Annual Meeting 2022 | 3
Attending the Annual Meeting
via the online platform
The Annual Meeting will be viewable from desktops,
laptops, mobile devices and tablets.
Shareholders wishing to attend and participate in the Annual
Meeting virtually should, in advance of the meeting, ensure
they have access to a compatible web browser. Details of the
browsers that the platform supports are available in the Virtual
Meeting Online Portal Guide. Shareholders can check the
current version of their web browser by going to
www.whatismybrowser.com.
To attend and vote at the Annual Meeting virtually,
shareholders will need to have their CSN/Holder Number,
Securityholder Reference Number (SRN) or Holder
Identification Number (HIN) before proceeding. Appointed
proxies will need their proxy number, which will be provided
by Link Market Services prior to the meeting.
Shareholders can register on Friday, 18 November 2022 from
10:00am New Zealand Daylight Time. This is 1 hour prior
to the scheduled commencement of the meeting.
To access the online platform, shareholders
will need to take the following steps:
1. Open web browser
https://meetings.linkgroup.com/a2mc22.
2. Log in to the portal using their full name,
mobile number, email address, and company name
(if applicable).
3. Read and accept the terms and conditions before
clicking on the blue ‘Register and Watch Annual
Meeting’ button.
4. Once logged in, a live video webcast of the meeting
will appear on the left-hand side of the screen, with
the meeting presentation slides appearing on the
right-hand side of the screen. Keep the browser
open for the duration of the meeting.
5. If the browser is closed, the session will expire.
If the shareholder (or appointed proxy) attempts
to log in again, they will be sent a recovery link
via email for security purposes.
1
www
OTHER INFORMATION
4 | The a2 Milk Company
Asking Questions
Shareholders physically present at the meeting or attending
virtually via the online platform will have the opportunity
to submit questions to the Board, the Company’s senior
management, and the Company’s auditors during the
meeting.
Shareholders attending virtually via the online platform may
ask questions after they have registered to vote by clicking on
the ‘Ask a Question’ box. Shareholders will need to select the
business to which the question relates (either General Business
or a specific resolution), type the question in the ‘Question’
section, and click on the ‘Submit Question’ button. This will
send the question to the Management/Board.
Shareholders wanting to ask a question prior to the
meeting, to be addressed at the meeting, should email
meetings@linkmarketservices.com, complete the question
section on the accompanying proxy form, or submit the
question online by going to vote.linkmarketservices.com/ATM,
in each case by 11am New Zealand Daylight Time on
Wednesday, 16 November 2022.
The Board will endeavour to address all appropriate questions
at the meeting within the time allocated for questions.
VOTING
Register to vote
To vote via the online platform during the meeting,
shareholders (or appointed proxies) will need to first register to
vote by clicking on the ‘Get a Voting Card’ box at the bottom
of the webpage or below the video and entering their CSN/
Holder Number, Securityholder Reference Number (SRN) or
Holder Identification Number (HIN) as validation. Once
registered, the shareholder’s voting card will appear with all
of the resolutions to be voted on by the shareholders at the
meeting (as set out in this Notice of Meeting). Shareholders
may need to use the scroll bar on the right-hand side of the
voting card to scroll up or down to view all resolutions.
Notice of Annual Meeting 2022 | 5
Full or partial voting
Shareholders and proxies can either submit a full vote or a
partial vote on each resolution by moving between the ‘Full
Vote’ and ‘Partial Vote’ tabs at the top of the voting card.
To submit a full vote, a shareholder may click on the ‘For’,
‘Against’ or ‘Abstain’ voting buttons under the ‘Full Vote’ tab.
To submit a partial vote, a shareholder may enter the number
of votes they would like to vote for any or all resolutions under
the ‘Partial Vote’ tab. The total number of votes that a
shareholder is entitled to vote will be displayed under each
resolution. When the shareholder enters the number of votes
in a certain box, it will automatically calculate the total number
of votes left.
Submitting your vote
Once finished entering the votes on the resolutions,
shareholders will need to scroll down and click on the ‘Cast
Vote’ or ‘Cast Partial Vote’ button. Shareholders may edit their
voting cards by clicking the ‘Edit Card’ button at any time
before the voting is closed, which will be 5 minutes after
the close of the meeting. The un-voted portion of the
shareholders’ votes (if any) will be submitted as ‘No
Instruction’ and therefore will not be counted.
The Virtual Meeting Online Portal Guide provides a separate
detailed overview on how to vote and ask questions during
the meeting. The Virtual Meeting Online Portal Guide will be
filed on the market announcement platforms of the NZX and
ASX and will also be able to be viewed on the Company’s
website (www.thea2milkcompany.com/annual-meetings).
Shareholders attending the meeting in person should bring
the enclosed proxy form with them to assist with shareholder
registration.
Shareholders attending the meeting can also download the
LinkVote App from the Apple App Store or Google Play if
they would like to vote during the meeting using their mobile
phone. The LinkVote App will be available for download prior
to the meeting.
Shareholders can also vote prior to the meeting either by
post or online, as described below under “Postal Voting”
and “Online Voting”.
OTHER INFORMATION
6 | The a2 Milk Company
PROXIES
A shareholder entitled to attend and vote but who cannot
attend the meeting (whether in person or via the online
platform) is encouraged to appoint a proxy to attend and
vote on that shareholder’s behalf. The proxy need not be
a shareholder of the Company.
To appoint a proxy, a shareholder should complete and sign
the proxy form enclosed with this notice and return it to the
office of the Company’s share registrar, Link Market Services,
by no later than 11:00am New Zealand Daylight Time on
Wednesday, 16 November 2022. Any proxy form received
after that time will not be valid for the meeting.
Shareholders can alternatively complete the proxy form online
by following the instructions on the enclosed proxy form. To
securely appoint a proxy online, NZX registered holders will
need their CSN/Holder number and FIN, and ASX registered
holders will need their Securityholder Reference Number (SRN)
or Holder Identification Number (HIN), and postcode or
country of residence, in order to complete the online validation
process. Please contact Link Market Services if you need to
obtain these details. The contact details for Link Market
Services can be found on the enclosed proxy form.
Please refer to the instructions on the enclosed proxy form
as to the ways in which the proxy form can be sent to Link
Market Services, including instructions on how to appoint
your proxy and vote online.
The Chair of the meeting may be appointed as a proxy and
intends to vote any undirected/discretionary proxy in favour
of each resolution.
CORPORATE REPRESENTATIVE
AND ATTORNEY APPOINTMENTS
A body corporate which is a shareholder, or an attorney of a
shareholder, may appoint a representative to attend and vote
at the meeting on its behalf. Any shareholder may appoint an
attorney to attend and vote at the meeting on its behalf.
Notice of any such appointment should be sent to the
Company’s share registrar, Link Market Services, as soon
as possible, no later than 11:00am on Wednesday,
16 November 2022.
Notice of Annual Meeting 2022 | 7
POSTAL VOTING
A shareholder is entitled to exercise his/her vote at the meeting
by casting a postal vote. A postal voting form is incorporated
in the proxy form.
To cast a postal vote, a shareholder should complete and sign
the postal voting form enclosed with this Notice of Meeting
and return it to the office of the Company’s share registrar,
Link Market Services, by no later than 11:00am New Zealand
Daylight Time on Wednesday, 16 November 2022. Any postal
voting form received after that time will not be valid for the
meeting. Link Market Services has been authorised by the
Board to receive and count postal votes at the meeting.
Please refer to the instructions on the enclosed postal voting
form as to the ways in which the postal voting form can be
sent to Link Market Services, including instructions on how
to appoint your proxy and vote online.
ONLINE VOTING
Shareholders may elect to lodge their proxy appointment
or postal vote online. You will need to go to the website
of our share registrar, Link Market Services:
vote.linkmarketservices.com/ATM.
REQUISITE MAJORITIES
The resolutions are ordinary resolutions requiring the approval
of a simple majority of the votes of those shareholders entitled
to vote and voting (virtually, by postal vote or by proxy) in
order for them to be passed.
By order of the Board.
Mr David Hearn
Chair
19 October 2022
OTHER INFORMATION
8 | The a2 Milk Company
EXPLANATORY
NOTES
RESOLUTION 1
Auditor’s Fees and Expenses
Ernst & Young, the current auditor of the Company, will
be automatically reappointed under section 207T of the
Companies Act 1993. Resolution 1 authorises the Directors
to fix the fees and expenses of Ernst & Young as the
Company’s auditor in accordance with section 207S of
the Companies Act 1993.
Notice of Annual Meeting 2022 | 9
RESOLUTION 2
Election of Director – Sandra Yu
Sandra was appointed as a Director by the Board, under
clause 17.2(a) of the Company’s constitution, with effect from
1 March 2022. Sandra will retire from office at the meeting
and offers herself for election as required by the Company’s
constitution and NZX Listing Rule 2.7.1.
The other members of the Board unanimously support
Sandra’s election.
The Board considers Sandra to be an Independent Director.
Sandra Yu
Independent, Non-executive Director
Sandra sits on both the Audit and Risk Management and
the People and Remuneration committees.
Sandra is a highly regarded company director and an
experienced global executive in consumer goods industries,
and importantly in the infant milk formula (“IMF”) market in
China, with a proven track record of driving business and
brand transformation, leveraging opportunities for growth,
and building organisational capabilities across China as well
as the USA and other parts of Asia.
As the former head of Mead Johnson Nutrition’s Greater
China business, Sandra was a member of Mead Johnson
Nutrition’s Global leadership team. Prior to that, Sandra held
various other senior executive roles at Mead Johnson Nutrition,
including as the Global Marketing Vice President, responsible
for the transition to new digital media and ecommerce
channels globally.
Sandra was also appointed as the non-executive chairwoman
to lead RB China advisory board after the merger between
Reckitt Benckiser and Mead Johnson Nutrition in 2017.
Prior to joining Mead Johnson, Sandra held executive positions
at Unilever, where she worked across Asia for thirteen years.
Sandra resides in Greater China.
10 | The a2 Milk Company
RESOLUTION 3
Election of Director – David Wang
David was appointed as a Director by the Board, under
clause 17.2(a) of the Company’s constitution, with effect from
1 September 2022. David will retire from office at the meeting
and offers himself for election as required by the Company’s
constitution and NZX Listing Rule 2.7.1.
The other members of the Board unanimously support
David’s election.
The Board considers David to be an Independent Director.
David Wang
Independent, Non-executive Director
David sits on both the Audit and Risk Management and
the People and Remuneration committees.
David brings extensive expertise across the Asia-Pacific region
in manufacturing and supply chain with over 30 years’
experience in industrial and consumer goods businesses
including 15 years in senior executive leadership roles in
China. This extensive expertise and experience enhances the
Company’s internal supply chain capability. Currently, David
is the President of Asia Pacific for Buhler AG, a global leader
in the provision of industrial solutions, which specialises in
integrated plant equipment systems and related services for
food processing and advanced materials manufacturing.
In his career, David has held various senior executive roles
including at Blackstone AVINTIV Inc and Dover Corporation
where his responsibilities covered manufacturing, research and
development, technology and sales throughout Asia. David
also worked with PepsiCo for almost 10 years in operations
and supply chain.
David resides in China.
Notice of Annual Meeting 2022 | 11
RESOLUTION 4
Re-election of Director – Pip Greenwood
Under the Company’s constitution and the NZX Listing Rules,
a Director must not hold office (without re-election) past the
third annual meeting following the Director’s appointment or
three years, whichever is longer. Accordingly, Pip Greenwood
will retire from office at the meeting and offers herself for
re-election.
The other members of the Board unanimously support
Pip’s re-election.
The Board considers Pip to be an Independent Director.
Pip Greenwood
Independent, Non-executive Director
Pip has been a director of the Company since 1 July 2019.
She is also Chair of the Nomination Committee and a
member of the People and Remuneration Committee.
Currently Pip is also a director on the boards of Westpac
New Zealand, Spark New Zealand and Fisher & Paykel
Healthcare. She was previously a senior partner at law firm
Russell McVeagh, where she spent over 10 years on the
firm’s board including acting as the firm’s board Chair and
interim CEO.
Pip brings extensive commercial and board experience to the
Company’s Board. A leader in the field of corporate law and
in the New Zealand business community, she is the recipient
of numerous industry awards including being named New
Zealand “Dealmaker of the Year” at the Australasian Law
Awards 2018, an accolade she has won five times; and she
has twice been recognised as a finalist at the Women of
Influence Awards.
Pip resides in New Zealand.
12 | The a2 Milk Company
thea2milkcompany.com
The a2 Milk Company Limited
(Australian Registered Body Number 158 331 965
– Incorporated in New Zealand)
---
LODGE YOUR PROXY
Online
vote.linkmarketservices.com/ATM
Scan & Email
meetings@linkmarketservices.com
Deliver in person
Link Market Services Limited,
Level 30, PwC Tower
15 Customs Street West
Auckland 1010
SCAN THIS QR CODE WITH YOUR SMARTPHONE
AND VOTE ONLINE
General Enquiries
+64 9 375 5998 | enquiries@linkmarketservices.com
PROXY FORM FOR THE 2022 ANNUAL MEETING
The Annual Meeting of The a2 Milk Company Limited (“a2MC” or the “Company”) will be held on Friday, 18 November 2022 at 11:00am
New Zealand Daylight Time. The Annual Meeting will be held at The Cordis, 83 Symonds Street, Grafton, Auckland 1010, New Zealand and
online via the Link Market Services Annual Meeting platform, at www.virtualmeeting.co.nz/a2MC22. More information regarding virtual
attendance and voting at the Annual Meeting is available in the Virtual Meeting Online Portal Guide which will be filed on the ASX and NZX
market announcement platforms and be available on the Company’s website at https://thea2milkcompany.com/market-announcements/.
If you propose NOT to attend the Annual Meeting physically or virtually but wish to vote by postal vote or appoint a proxy please complete and
return all pages of this form to Link Market Services no later than 11:00am New Zealand Daylight Time on Wednesday, 16 November 2022
(being 48 hours before the commencement of the Annual Meeting). Proxy appointment or postal voting can also be completed online. Please
read the instructions below before completing this form. Please do not appoint a proxy if you are voting by postal vote.
POSTAL VOTE
As a shareholder entitled to vote at the Annual Meeting, you are
entitled to vote by postal vote. You can cast your postal vote online
or by one of the other methods noted above. If you return your
postal vote without indicating how you wish to vote, or your
indication on how to vote is unclear, on any resolution, you will be
deemed to have abstained from voting on that resolution. If you
complete the postal vote section and also appoint a proxy, then
your postal vote will be cast, and your proxy appointment will not
be counted. If this form is returned duly signed by a shareholder
with voting instructions completed but without indicating that it is a
postal vote or a proxy appointment, it will be deemed to be a postal
vote.
APPOINTMENT OF PROXY
A shareholder entitled to attend and vote at the Annual Meeting is
entitled to appoint a proxy to attend and vote at the Annual Meeting
instead of the shareholder. A proxy need not be a shareholder of
a2MC. Any corporation that is a shareholder of a2MC may appoint
a person as its representative to attend the Annual Meeting and
vote on its behalf, in the same manner as that in which it could
appoint a proxy.
Appointing the Chair of the Annual Meeting or a director
as your proxy
If you wish, you may appoint the Chair of the Annual Meeting as
your proxy. To do so, please write “Chair of the Meeting” on the line
following the words “hereby appoint” in the section on the next page
entitled “appoint a proxy to vote on your behalf”. The Chair will vote
according to your instructions. If the Chair is not instructed how to
vote, the Chair intends to vote in favour of each resolution. If you
return this form without directing the proxy how to vote on any
particular resolution, the proxy will exercise the proxy’s discretion
as to whether to vote and, if so, how to vote.
ATTENDING THE ANNUAL MEETING
You can still attend the meeting online, even if you have cast a
postal vote or appointed a proxy, although you will not be able to
vote in either of those cases.
If you propose to attend the Annual Meeting please bring this Proxy
Form (with all pages intact) with you as the barcode on the front
page is required for registration at the Annual Meeting.
SIGNING INSTRUCTIONS FOR PROXY FORMS
Individual
This Proxy Form must be signed by the shareholder or the
shareholder’s attorney duly authorised in writing.
Joint holding
This Proxy Form may be signed by either, or on behalf of, the joint
shareholders (or their duly authorised attorney).
Power of Attorney
If this Proxy Form is signed under a power of attorney, a copy of
the power of attorney and a signed certificate of non-revocation of
the power of the attorney under which the Proxy Form is signed,
must be produced to the Company with this Proxy Form.
Body Corporate
This Proxy Form must be signed by a director or a duly authorised
officer acting under the express or implied authority of the
shareholder, or an attorney duly authorised by the shareholder.
Go online to vote.linkmarketservices.com/ATM to vote or turn over to complete the Postal Vote/Proxy Form
Mail
Use the enclosed envelope or
address to:
Link Market Services Limited
PO Box 91976
Auckland 1142
New Zealand
POSTAL VOTE / PROXY FORM
STEP 1: CHOOSE TO VOTE BY POSTAL VOTE OR APPOINT A PROXY TO VOTE ON YOUR BEHALF
POSTAL VOTING
I wish to vote by postal vote (please tick the box only if you wish to cast a postal vote instead of appointing a proxy).
My voting intention is indicated in the section below entitled “Items of Business – Voting Instructions”.
APPOINT A PROXY TO VOTE ON YOUR BEHALF
I/We being a shareholder of The a2 Milk Company Limited
hereby appoint ____________________________________ email Address
or failing him/her ____________________________________ email Address
as my/our proxy to vote for me/us on my/our behalf at the Annual Meeting of The a2 Milk Company Limited to be held at The Cordis, 83 Symonds
Street, Grafton, Auckland 1010, New Zealand and virtually via an online platform, at www.virtualmeeting.co.nz/a2MC22 at 11:00am New Zealand
Daylight Time on Friday, 18 November 2022 and at any adjournment of that meeting. Please indicate with a tick in the appropriate boxes
below how you wish your proxy to vote. If you wish, you may appoint the “Chair of the Meeting” as your proxy.
STEP 2: ITEMS OF BUSINESS – VOTING INSTRUCTIONS
ORDINARY BUSINESS Tick () in box to vote
To consider and, if thought fit, pass the following resolutions as ordinary resolutions For Against Proxy Abstain
of the Company: Discretion
1. That the Directors of the Company be authorised to fix the fees and expenses of the
Company’s auditor, Ernst & Young, for the ensuing year.
2. That Sandra Yu, who was appointed a Director of the Company by the Board during
the year, and who will retire at the meeting in accordance with the Company’s
constitution, be elected as a Director of the Company.
3. That David Wang, who was appointed a Director of the Company by the Board during
the year, and who will retire at the meeting in accordance with the Company’s
constitution, be elected as a Director of the Company.
4. That Pip Greenwood, who will retire at the meeting by rotation in accordance with
the Company’s constitution, be re-elected as a Director of the Company.
STEP 3: SHAREHOLDER QUESTIONS
Shareholders attending the Annual Meeting will have the opportunity to ask questions during the Annual Meeting. If you cannot attend the Annual
Meeting, physically or virtually but would like to ask a question, or if you are attending and would like to ask a question in advance, you can submit
such question by: (1) email to meetings@linkmarketservices.com; or (2) online by going to vote.linkmarketservices.com/ATM and completing
the online validation process; or (3) completing the question section below and returning it to Link Market Services. Questions will need to be
submitted by 11:00am New Zealand Daylight Time on Wednesday, 16 November 2022. The Board will endeavour to address all appropriate
questions at the Annual Meeting.
SIGN: SIGNATURE OF SHAREHOLDER(S) This section must be completed.
Shareholder 1 Shareholder 2 Shareholder 3
Contact Name _______________________ Daytime Telephone ___________________ Date _____________________________
Electronic Investor Communication:
If you received the Notice of Meeting and this form by mail and you wish to receive your future communications by email, please provide
your email address below:
Question:
---
Corporate Markets
Before you begin
Ensure your browser is compatible.
Check your current browser by going to
the website: whatismybrowser.com
Supported browsers are:
To attend and vote you must have your
securityholder number and postcode.
Appointed Proxy: Your proxy number will
be provided by Link before the meeting.
Please make sure you have this
information before proceeding.
Virtual Meeting
Online Guide
•Chrome – Version 44 & 45 and after
•Firefox – 40.0.2 and after
•Safari – OS X v10.9 & OS X v10.10 and after
•Internet Explorer – 11
and up
•Edge – 92.0 and up
Virtual Meeting Online Guide
Step 2
Log in to the portal using your full name, mobile
number, email address, and participant type.
Please read and accept the terms and conditions
before clicking on the blue ‘Register and Watch
Meeting’ button.
Note: If you close your browser, your session will
expire and you will need to re-register. If using the
same email address, you can request a link to be
emailed to you to log back in.
1. Get a Vot
ing Card
To register to vote – click on the
‘Get a Voting Card’ button.
This will bring up a box which looks like this.
If you are an individual or joint securityholder you
will need to register and provide validation by entering your
securityholder number and postcode.
If you are an appointed Proxy, please enter the
Proxy Number issued by Link in the PROXY DETAILS section.
Then click the ‘SUBMIT DETAILS AND VOTE’ button.
Once you have registered, your voting card will appear with
all of the resolutions to be voted on by securityholders at
the Meeting (as set out in the Notice of Meeting). You may
need to use the scroll bar on the right hand side of the
voting card to view all resolutions.
Securityholders and proxies can either submit a
Full Vote or Partial Vote.
S
tep 1
Open your web browser and go to
https://www.virtualmeeting.co.nz/a2mc22
Link Group Virtual Meeting Online Guide • 2
•A live webcast of the Meeting starts automatically
once the meeting has commenced. The meeting slides
will be transitioned throughout the webcast. If the
webcast does not start automatically please press the
play button and ensure the audio on your computer or
device is turned on.
•At the bottom – buttons for ‘Get a Voting Card’,
‘Ask a Question’ and a list of company documents to
download
Link Group Virtual Meeting Online Guide • 3
Full Votes
To submit a full vote on a resolution ensure you are in the
‘Full Vote’ tab. Place your vote by clicking on the ‘For’, ‘Against’, or
‘Abstain’ voting buttons.
Partial Votes
To submit a partial vote on a resolution ensure you are in the
‘Partial Vote’ tab. You can enter the number of votes (for any or all)
resolution/s. The total amount of votes that you are entitled to vote for
will be listed under each resolution. When you enter the number
of votes it will automatically tally how many votes you have left.
Note: If you are submitting a partial vote and do not use all of your entitled votes, the un-
voted portion will be submitted as No Instruction and therefore will not be counted.
Once you have finished voting on the resolutions scroll down to
the bottom of the box and click on the ‘Submit Vote’ or
‘Submit Partial Vote’ button.
Note: You can close your voting card without submitting your vote at any time while voting remains open. Any votes you
have already made will be saved for the next time you open up the voting card. The voting card will appear on
the bottom left corner of the webpage. The message ‘Not yet submitted’ will appear at the bottom of the page.
You can edit your voting card at any point while voting is open by clicking on ‘Edit Card’. This will reopen the voting card
with any previous votes made.
At the conclusion of the Meeting a red bar with a countdown timer will appear at the top of the Webcast and Slide
windows advising the remaining voting time. Please make any changes and submit your voting cards.
Once voting has been closed all submitted voting cards cannot be changed.
The ‘Ask a Question’ box will then pop up with
two sections for completion.
In the ‘Regarding’ section click on the drop down arrow and
select the category/resolution for your question.
Click in the ‘Question’ section and type your question and
click on ‘Submit’.
A
‘View Questions’ box will appear where you can view
your questions at any point. Only you can see the
questions you have asked.
If your question has been answered and you would like to
exercise your right of reply, you can submit another
question.
Contact us
New Zealand
T 0800 200 220
E meetings@linkmarketservices.co.nz
Note that not all questions are guaranteed to be
answered during the Meeting, but we will do our
best to address your concerns.
3. Downloads
View relevant documentation in the
Downloads section.
4. Voting closing
Voting will end 5 minutes after the
close of the Meeting.
At the conclusion of the Meeting a red bar with a
countdown timer will appear at the top of the Webcast
and Slide screens advising the remaining voting time. If
you have not submitted your vote, you should do so now.
Virtual Meeting Online Guide continued
2. How to ask a question
Note:
Only verified Securityholders, Proxyholders and
Corporate Representatives are eligible to ask questions.
If you have yet to obtain a voting card, you will
be prompted to enter your security holder
number or proxy details before you can ask a
question. To ask a question, click on the ‘Ask a
Question’ button either at the top or bottom
of the webpage.
Link Group Virtual Meeting Online Guide • 4
Data sourced from publicly available filings. Our datasets may not be complete. Automated analysis can produce errors. If you believe any data on this page is incorrect, please contact us at hello@nzxplorer.co.nz. For informational purposes only. Not investment advice.
Other issuers discussed similar conditions around this time
Matched by meaning across NZX announcement text, not keywords — based on our semantic index of announcement bodies.
- SML — Synlait Milk Limited: Amended Notice of Annual Meeting 20222022-11-13
“SYNLAIT 2022 NOTICE OF MEETING 1 AMENDED NOTICE OF ANNUAL MEETING OF SHAREHOLDERS You are invited to Synlait Milk Limited’s (Synlait) Annual Meeting on Friday 2 December 2022 at 12 noon. The meeting will be held in person at the Dobson Room (D1) Ground Floor, Te Pae Christchu…”
- AFI — Australian Foundation Investment Company Limited: 2022 Statutory Annual Report, Annual Review & AGM Documents2022-08-29
“3Australian Foundation Investment Company LimitedNotice of Annual General Meeting 2022 The Annual General Meeting of Australian Foundation Investment Company Limited, ABN: 56 004 147 120 (‘the Company’) will be held at 10.00am (AEDT) on Tuesday 4 October 2022 and will take plac…”
- PCT — Precinct Properties New Zealand Limited: PCT Annual General Meeting 20222022-10-03
“02 Notice of Meeting. Precinct Properties New Zealand Limited (the "Company") Notice of Meeting. Date Thursday 3 November 2022 Time 11:30 am Venue Toroa Meeting Suite, Generator, Commercial Bay, PwC Tower, Level 2, 15 Customs Street West, Auckland. Or online at https://meetnow.gl…”