Rakon Notice of 2024 Annual Meeting

Rakon Limited
T +64 9 573 5554
8 Sylvia Park Road, Mt Wellington, Auckland 1060, New Zealand
Private Bag 99943, Newmarket, Auckland 1149, New Zealand
Page 1 of 1 w w w . r a k o n . c o m

31 July 2024

Rakon (RAK) Notice of 2024 Annual Meeting of Shareholders

The 2024 Annual Meeting of Shareholders of Rakon Limited will be held at 10.30am on
Wednesday 28 August 2024 in Great Northern Room, Ellerslie Event Centre, 80 Ascot
Avenue, Remuera, Auckland and online via https://meetnow.global/nz.

Attached is a copy of the Notice of Meeting, a sample of the Proxy/Voting Form and the Virtual
Meeting Guide.
ENDS

Contacts:
Company Secretary
Maureen Shaddick
investors@rakon.com
+64 9 571 9238

Investor and media relations
Nick Laurent
investors@rakon.com
+64 21 240 7541

About Rakon
Rakon is a global high technology company and a world leader in its field. The company designs and
manufactures advanced frequency control and timing solutions. Its three core markets are
Telecommunications, Positioning and Space and Defence. Rakon’s products are found at the forefront of
communications where speed and reliability are paramount. Its products create extremely accurate electric
signals which are used to generate radio waves and synchronise time in the most demanding communication
applications.
www.rakon.com

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Rakon Limited
Notice of Annual Meeting of Shareholders 2024

Notice of Annual Meeting of Shareholders 2024
Notice of Annual
Meeting of Shareholders
Notice is hereby given that the Annual
Meeting of Shareholders of Rakon Limited
(Rakon) will be held at:
Great Northern Room, Ellerslie Event
Centre, Ellerslie Racecourse, 80 Ascot
Avenue, Remuera, Auckland, New Zealand,
and online via https://meetnow.global/nz,
on Wednesday 28 August 2024,
commencing at 10.30am NZST.

Shareholders may attend the meeting in
person or online. Shareholders may hear and
watch the meeting and vote and ask
questions via https://meetnow.global/nz.
Details of how to participate ‘virtually’ are
provided in the accompanying Virtual
Meeting Guide, including instructions for
accessing the virtual meeting. If you are
attending virtually you are encouraged to
review the guide and access via the website
address shown above.
If it is impractical or not permitted to hold
a physical meeting, the meeting may need
to proceed as an online-only meeting.
Shareholders will be advised if there is a
cancellation of the physical meeting.
If you cannot attend in person or online,
please complete and lodge the Proxy/Voting
Form in accordance with the instructions on
the reverse of the form so that it reaches
Computershare by 10.30am (NZST) on
Monday 26 August 2024.
2
Order of Business
A. Welcome
B. Chair’s Address
C. Chief Executive Officer’s Address
D. Shareholders’ Questions
E. Resolutions
To consider and, if thought fit, to pass the following
ordinary resolution:
1. That the directors be authorised to fix the fee and
expenses of Rakon’s auditor, for the following year.

Please read the Explanatory Notes in relation to the Resolution
and the Procedural Notes and Other Information that
accompanies this Notice of Meeting.
F. General Business
To consider such other business as may be lawfully raised
at the meeting.

On behalf of the Board

Maureen Shaddick
Company Secretary
30 July 2024

Notice of Annual Meeting of Shareholders 2024
Explanatory Notes
Resolution 1:
Fixing remuneration of auditor

PricewaterhouseCoopers (PwC) is
reappointed auditor for Rakon automatically
at the Annual Meeting pursuant to section
207T of the Companies Act 1993, unless the
auditor gives notice that it does not wish to
be reappointed. PwC has not given such
notice.
The resolution is proposed to authorise the
directors of Rakon to fix the auditor’s fee and
expenses for the following year pursuant to
section 207S of the Companies Act 1993.
The Board recommends that you vote in
favour of Resolution 1.

Procedural Notes and
Other Information
Attending in person or online
This year the company is holding a hybrid
Annual Meeting. Shareholders may attend
the meeting either in person or online or
appoint a proxy to attend on their behalf.
Shareholders can attend the meeting virtually
through the Computershare meeting
platform https://meetnow.global/nz. To
access the meeting click “Go” under the
Rakon meeting and then click “Join the
Meeting Now”. Using the Computershare
meeting platform on a smartphone, tablet or
desktop device, shareholders will be able to
hear and watch the Annual Meeting and vote
and ask written questions online. Please refer
to the Virtual Meeting Guide, which is
provided with this Notice and available on
the Rakon website for more information.
Please note you will need the latest version
of Chrome, Safari or Edge browser to access
the meeting. Please ensure your browser is
compatible.
If you have any questions, or need
assistance with the online process please
call +64 9 488 8700.
Voting
 Voting on the resolution will be by way of poll, which
means that each Rakon shareholder has one vote for each
ordinary share held in Rakon by that shareholder.
 Voting entitlements will be determined at 5.00pm (NZST)
on Monday 26 August 2024. Registered shareholders at
that time will be the only persons entitled to vote in
person or by proxy at the Annual Meeting and only the
number of shares registered in those shareholders’ names
at that time may be voted at that meeting.
 The resolution is an ordinary resolution. To pass, the
resolution requires a simple majority of the votes of those
shareholders who are entitled to vote and voting on the
resolution in person or by proxy at the meeting.
Proxies and Corporate Representatives
 A shareholder may attend the Annual Meeting and vote or
may appoint a proxy (who need not be a shareholder). In
the case of a corporate shareholder, an authorised officer
or representative may attend the meeting and vote in
place of the shareholder. A Proxy/Voting Form is
enclosed with this Notice of Meeting.
 As indicated in the enclosed Proxy/Voting Form, the Chair
of the Annual Meeting or other directors of Rakon are
willing to act as a proxy for any shareholders who wish to
appoint them for that purpose. The Chair and other
directors intend to vote any discretionary proxies in favour
of the resolution.
 If your proxy is not the Chair of the Annual Meeting or any
other director of the company, you must ensure that you
provide their contact details (phone and email address) on
the Proxy/Voting Form.
 If you return a Proxy/Voting Form without directing the
proxy how to vote on any particular matter, the proxy may
vote as they think fit, or abstain from voting. The Chair
and other directors intend to vote any undirected proxies
in favour of the resolution except in relation to any
resolution.
 If, in appointing a proxy, you complete the Proxy/Voting
Form in full but do not name a person as your proxy, or
your appointed proxy does not attend the meeting, a
named person or office (e.g. Board Chair) will act as your
proxy and vote in accordance with your express directions.
In this situation any undirected votes will be voted in
accordance with the Chair’s discretion.
 In order for you or your proxy to vote online, you or your
proxy will be required to enter your CSN Security Holder
number and a postcode, country of residence and the
secure access control number that is located on the front

Notice of Annual Meeting of Shareholders 2024
page of your Proxy/Voting Form, or follow
the prompts you receive from the share
registrar, Computershare Investor Services
Limited (Computershare).
 For your proxy appointment to be
effective the completed Proxy/Voting
Form must be received by the share
registrar, Computershare or the online
appointment completed, no later than
10.30am (NZST) on Monday 26 August
2024:
 online at www.investorvote.co.nz
or by scanning the QR code on your
Proxy/Voting Form with your
smartphone,
 by mail to Private Bag 92119,
Auckland Mail Centre, Auckland 1142,
New Zealand.

Key Dates and Times
Voting entitlement record date
5.00 pm (NZST) Monday 26 August 2024
Latest time for receipt of proxies
10.30 am (NZST) Monday 26 August 2024
Date and time of Annual Meeting
10.30 am (NZST) Wednesday 28 August 2024
Quorum
 No business may be transacted at the
Annual Meeting if a quorum is not
present. A quorum will be present if five
shareholders in person or online, or their
proxies or representatives are present.
 If you are attending the Annual Meeting
in person, please bring the enclosed
Proxy/Voting Form to the meeting to
assist with your registration.
Health and Safety
 For the health and safety of everyone, we
ask that if you have a cough or a
temperature or other flu-like symptoms
that you stay at home.
Questions
 Shareholders entitled to vote and attend
the Annual Meeting may email questions
before the day of the Annual Meeting to
Rakon’s Company Secretary, at
investors@rakon.com.
 Note: Rakon may aggregate questions on a similar theme
and reserves the right not to address questions that, in the
opinion of the Chair of the Annual Meeting, are not
reasonable in the context of an annual meeting of
shareholders.
Directions for Ellerslie Event Centre

Access to Great Northern Room at Ellerslie Event Centre, Ellerslie
Racecourse will be available from 10.00 am on 28 August 2024.

www.rakon.com

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Your secure access information
Control Number: CSN/Securityholder Number:
PLEASE NOTE: You will need your CSN/Securityholder Number and Post Code or country of residence (if outside New Zealand)
to securely access InvestorVote and then follow the prompts to appoint and direct your proxy.
Proxy/Voting Form
Signing Instructions for Proxy/Voting Forms
Individual
Where the holding is in one name, the named shareholder must sign this
Proxy Form.
Joint Holding
If you are joint holders of shares, each of you must sign this Proxy Form.
Power of Attorney
If this Proxy Form has been signed under a power of attorney, a copy of the
power of attorney (unless already deposited with Rakon or Computershare) and a
signed certificate of non-revocation of the power of attorney must be produced to
Rakon or Computershare with this Proxy Form.
Companies
Where a shareholder is a company or corporate shareholder this Proxy Form
must be signed by a duly authorised officer or attorney. Please sign in the
appropriate place and indicate the office held.
Trusts and Partnerships
Where a shareholder is a trust or a partnership this Proxy Form should be
signed by at least one trustee or partner (as relevant) in accordance with the
rules governing the trust or partnership.
Online
www.investorvote.co.nz
By Mail
Computershare Investor Services Limited
Private Bag 92119, Auckland 1142, New Zealand
For all enquiries contact
+64 9 488 8777
corporateactions@computershare.co.nz
Lodge your proxy online, 24 hours a day, 7 days a week:
www.investorvote.co.nz
Scan the QR code to vote now.
Smartphone?
For your proxy to be effective it must be received by 10.30am (NZST) on Monday, 26 August 2024.
How to Vote on Items of Business
All your shares will be voted in accordance with your directions.
Appointment of Proxy
A shareholder who is entitled to attend and vote at the Annual Meeting may appoint a
proxy to attend and vote instead of that shareholder. The Chair of the Annual Meeting,
or any other director, is willing to act as proxy for any shareholders who wish to
appoint them for that purpose. If you have already signed a Proxy Form appointing
another proxy and now wish to appoint someone else as your proxy, the appointment
set out in this Proxy Form will be effective and revoke the earlier form, so long as this
form is signed and dated on a later date than the first form.
Voting of your Holding
A shareholder may vote for or against any resolution, or choose to abstain from voting
on any resolution, at the Annual Meeting. If you return this Proxy Form without directing
the proxy how to vote on any particular resolution, the proxy may vote as he or she
thinks fit, or abstain from voting on any resolution, provided the proxy is eligible to vote
on that matter.
If you appoint a proxy and complete the Proxy Form in full but do not name a person
as your proxy, or your named proxy does not attend the meeting, the Chair of the
Annual Meeting will act as your proxy in accordance with your directions set out in the
Proxy Form.
Attending the Meeting
Bring this form to assist registration. If a representative of a corporate shareholder or
proxy is to attend the Annual Meeting they will need to provide the appropriate evidence
of your authorisation prior to admission.
Attending the meeting virtually
If you propose to attend the meeting online, please read the enclosed Virtual Meeting
Guide prior to the meeting. You can participate in the meeting virtually through the
web platform https://meetnow.global/nz. You will be able to view presentations, ask
questions and cast your vote from your own computer, mobile or similar device.
For any assistance with the process, please contact Computershare on
+64 9 488 8777 between 8.30am - 5.00pm Monday to Friday.
Turn over to complete the form to vote
The 2024 Annual Meeting of Shareholders of Rakon Limited (Rakon) will be held on Wednesday, 28 August 2024 at 10.30 am (NZST) in the Great Northern Room,
Ellerslie Event Centre, Ellerslie Racecourse, 80 Ascot Avenue, Remuera, Auckland, New Zealand and virtually through the web platform https://meetnow.global/nz.
Rakon Limited

Appoint a Proxy to Vote on Your Behalf
hereby appointof
I/We being a shareholder/shareholders of
Rakon Limited
as my/our proxy to exercise my/our vote in accordance with the following directions at the Annual Meeting of Shareholders of Rakon Limited to be held in
the Great Northern Room, Ellerslie Event Centre, Ellerslie Racecourse, 80 Ascot Avenue, Remuera, Auckland, New Zealand and virtually through the web platform
https://meetnow.global/nz on Wednesday, 28 August 2024 at 10.30 am (NZST) and at any adjournment of that meeting.
Proxy/Voting Form
or failing him/herof
STEP 1
ATTENDANCE SLIP
Annual Meeting of Shareholders of Rakon Limited to be
held in the Great Northern Room, Ellerslie Event Centre, Ellerslie
Racecourse, 80 Ascot Avenue, Remuera, Auckland, New Zealand
and virtually through the web platform https://meetnow.global/nz
on Wednesday, 28 August 2024 at 10.30 am (NZST).
Items of Business – Voting Instructions/Ballot Paper (for Poll)
Ordinary Resolutions
1.
That the directors be authorised to fix the fee and expenses of Rakon's auditor, for the following year.
ForAgainstAbstain
Proxy
Discretion
STEP 2
Signature of Shareholder(s) This section must be completed.
or authorised officer or attorneyor authorised officer or attorneyor authorised officer or attorney
Shareholder 1Shareholder 2Shareholder 3
Contact Name Contact Daytime Telephone Date
SIGN
Elect Electronic Communications
Email Address
(By providing an email address above it is acknowledged that all communications for my portfolio will be received electronically where offered)
Want to receive your communications quickly? Elect electronic communications by providing your email address below
If your proxy is not the Chair of the Meeting or any other director of the Company, please ensure that you provide their contact details (phone and email
address). If this information is not provided, we cannot guarantee remote admission to the virtual meeting for your proxy.
Proxy contact Details (Phone):
and (Email):

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Attending the meeting online
Our online meeting provides you the opportunity to
participate online using your smartphone, tablet or computer.
If you choose to attend online you will be able to view a live
webcast of the meeting, ask questions and submit your
votes in real time.
You
will need the latest version of Chrome, Safari or
Edge. Please ensure your browser is compatible.
HOW TO PARTICIPATE IN VIRTUAL/HYBRID MEETINGS
Visit https://meetnow.global/nz
When successfully authenticated, the home screen
will be displayed. You can watch the webcast, vote,
ask questions, and view meeting materials in the
documents folder. The image highlighted blue
indicates the page you have active.
The webcast will appear and begin automatically
once the meeting has started.
Voting
Resolutions will be put forward once voting is
declared open by the Chair. Once the voting has
opened, the resolution and voting options will appear.
To vote, simply select your voting direction from the
options shown on screen. You can vote for all
resolutions at once or by each resolution.
Your vote has been cast when the green tick appears.
To change your vote, select ‘Change Your Vote’.
Q&A
Any eligible shareholder/proxy attending the meeting
r
emotely is eligible to ask a question.
S
elect the Q&A tab and type your question into the
box at the bottom of the screen and press 'Send'.
Navigation
Access
Access the online meeting at
https://meetnow.global/nz, and select the required
meeting. Click 'JOIN MEETING NOW'.
If you are a shareholder:
Select 'Shareholder' on the login screen and enter
your CSN/Holder Number and Post Code. If you are
outside New Zealand, simply select your country
from the drop down box instead of the post code.
Accept the Terms and Conditions and click Continue.
If you are a guest:
Select Guest on the login screen. As a guest, you will
be prompted to complete all the relevant fields
including title, first name, last name and email
address.
Please note, guests will not be able to ask questions
or vote at the meeting.
If you are a proxy holder:
You will receive an email invitation the day before the
meeting to access the online meeting. Click on the
link in the invitation to access the meeting.
Contact
If you have any issues accessing the website please
c
all +64 9 488 8700.