MCK 2025 ASM Notice of Meeting and Proxy Form

MILLENNIUM & COPTHORNE HOTELS NEW ZEALAND LIMITED
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS

Notice is given that the Annual Meeting of Millennium & Copthorne Hotels New Zealand Limited (“the Company” or “MCK”) will be held on Friday 30
May 2025 commencing at 1.00pm (New Zealand time) at Grand Millennium Auckland, 71 Mayoral Drive, Auckland, New Zealand and virtually via the
online platform provided by MCK’s share registrar, Computershare Investor Services Limited, at
https://meetnow.global/nz.


BUSINESS

Chairman’s Welcome and Introduction

Managing Director’s Review

Resolution - Auditor’s remuneration

To consider and, if thought fit, pass the following ordinary resolution (which requires a simple majority of the votes cast):


That the Board of Directors be authorised to fix the auditor’s fees and expenses.

(See Explanatory Notes for more information)


General Business



By Order of the Board




Takeshi Ito
Vice President Legal & Company Secretary
1 May 2025

2
PROCEDURAL NOTES

Entitlement to vote

You are entitled to vote at the Annual Meeting if you have a shareholding at 5.00pm on Wednesday 28 May 2025 (New Zealand time).


Proxies and Corporate Representatives

Shareholders entitled to attend and vote at the Annual Meeting may appoint a proxy (or representative, in the case of a corporate
shareholder) to attend (either in person or virtually) and vote on their behalf. A proxy need not be a shareholder of the Company. The
appointment of a proxy or representative does not preclude a shareholder from attending the Annual Meeting and voting.

The Chair of the meeting, or any other director, is willing to act as proxy for any shareholder who wishes to appoint him or her to vote on
their behalf. If you appoint the Chair of the meeting, or any other director, as your proxy and do not direct him or her how to vote in the
proxy form, the Chair of the meeting, or that other director, will vote in favour of the resolution set out in this Notice. To appoint the Chair of
the meeting or another director as your proxy, enter 'the Chair' or the name of that other director you wish to appoint in the space allocated
in 'Step 1' of the proxy form enclosed with this Notice. Alternatively, to appoint a proxy online (or in the case of a corporate shareholder, a
representative), the shareholder must make that appointment online by visiting
www.investorvote.co.nz. A shareholder will be taken to have
signed the proxy form by lodging it in accordance with the instructions on the website.

If you do not name a person as your proxy but otherwise complete the proxy form in full, or you appoint a proxy but your named proxy does
not attend the meeting (whether in person or virtually), the Chair of the meeting will be appointed your proxy. When acting as proxy in these
circumstances, the Chair of the meeting will:

• vote in accordance with your express direction; and

• where you have selected "proxy discretion" for the resolution, vote in accordance with his or her discretion (subject to any
applicable voting restrictions).


Proxy forms must be received by the Company’s share registrar, Computershare Investor Services Limited (contact details for which are set out on the
proxy form), by 1.00pm on Wednesday 28 May 2025 (New Zealand time). A proxy form is enclosed with this Notice.

The resolution for consideration at the Annual Meeting is an ordinary resolution and must be passed by a simple majority of the votes of those
shareholders entitled to vote and voting on the resolution.

How to attend the meeting online

In addition to attending in person, shareholders can attend the meeting virtually through the Computershare meeting platform
https://meetnow.global/nz. To access the meeting, click ‘Go’ under the MCK meeting and then click ‘JOIN MEETING NOW’. By using the meeting
platform, you will be able to watch the meeting, vote and ask questions online using your smartphone, tablet or desktop device. Please refer to the
Virtual Meeting Guide available at
www.computershare.com/vm-guide-nz for more information.

You will need the latest version of Chrome, Safari or Edge to access the meeting. Please ensure your browser is compatible. If you have any questions,
or need assistance with the online process, please contact Computershare Investor Services Limited on +64 9 488 8777 between 8.30am and 5.00pm
Monday to Friday (New Zealand time). Audio will stream through the selected device, so shareholders will need to ensure that they have the volume
control on their headphones or device turned up. Shareholders will be able to view the presentations, vote on the resolutions to be put to shareholders
and ask questions, by using their own computers or mobile devices. Shareholders will still be able to appoint a proxy to vote for them, as they otherwise
would, by following the instructions on the proxy form and this Notice of Annual Meeting. Details of how to participate ‘virtually’ are provided in the Virtual
Meeting Guide, with instructions for accessing the virtual meeting. Shareholders are encouraged to review this guide prior to the Annual Meeting.
Shareholders will require their CSN / Shareholder Number, which can be found on their proxy form, for verification purposes.


If you are attending the meeting in person

The Hotel has car parking space on site for a fee but spaces are limited. Alternatively, shareholders can use the Civic Carpark building in Aotea
Square. If you are taking public transport, Grand Millennium Auckland is close to stops 1078, 1084 (Mayoral Drive) and 1364 (Greys Avenue) and a
short walk from stops 7059 and 7060 (Town Hall).

3
EXPLANATORY NOTES

Resolution - Auditor’s remuneration:

KPMG is the existing Auditor of the Company. KPMG is automatically reappointed as Auditor under section 207T of the Companies Act 1993. Section
207S of the Companies Act 1993 provides that the fees and expenses of the auditor are to be fixed in such manner as the Company determines at the
Annual Meeting. The Board recommends that, consistent with usual practice, the auditor’s fees and expenses be fixed by the Directors.

The Board unanimously recommends shareholders vote in favour of this resolution.

---

All shareholders will have the opportunity to attend and participate in the 2025 Annual Meeting either in person or online via an internet
connection (using a computer, laptop, tablet or smartphone). If you wish to attend the meeting virtually, the meeting will be accessible on both
desktop and mobile devices. Please refer to the Virtual Meeting Guide available at www.computershare.com/vm-guide-nz for more information.
HYBRID MEETING
Go online to lodge your proxy or turn over to complete the form
Proxy/Voting Form
How to Vote on Items of Business
All your securities will be voted in accordance with your directions.
Appointment of Proxy
If you do not plan to attend the meeting, you may appoint a proxy. To do this, enter the
name of your proxy in the space allocated in ‘Step 1’ of this form.
Direct your proxy how to vote by marking the box opposite the item of business. If you
do not mark a box, your proxy may vote as they choose. If you mark more than one
box on an item, your vote will be invalid on that item.
Appointing the Chair or any other director as your proxy
The Chair of the meeting, or any other director, is willing to act as proxy for any
shareholder who wishes to appoint him or her to vote on their behalf. If you appoint
the Chair of the meeting, or any other director, as your proxy and do not direct him or
her how to vote in the proxy form, the Chair of the meeting, or that other director, will
vote in favour of the resolution set out in the Notice of Meeting. To appoint the Chair
of the meeting or another director as your proxy, enter ‘the Chair’ or the name of that
other director you wish to appoint in the space allocated in ‘Step 1’ of this form.
Direct the Chair, or other director, how to vote by marking the box opposite the item
of business. If you mark more than one box on an item, your vote will be invalid on
that item.
The Chair and the other directors are not prepared to speak at the Annual Meeting on
behalf of a shareholder who appoints them as that shareholder’s proxy. If you wish to
ask questions at the meeting, you should either attend the meeting or appoint a proxy
for that purpose, other than the Chair or other director.
If you do not name a person as your proxy but otherwise complete the proxy form in
full, or you appoint a proxy but your named proxy does not attend the meeting, the
Chair of the meeting will be appointed your proxy. When acting as proxy in these
circumstances, the Chair of the meeting will:
•
vote in accordance with your express direction; and
• if you have selected “proxy discretion” for the resolution, vote in
accordance with his or her discretion (subject to any applicable voting
restrictions).
Attending the Meeting
If you are attending the meeting in person, bring this form to assist registration.
If a representative of a corporate shareholder or proxy is to attend the meeting you
will need to provide the appropriate “Certificate of Appointment of Corporate
Representative” prior to admission. If you are attending the meeting virtually, the
meeting will be accessible on both desktop and mobile devices. Please refer to
the Virtual Meeting Guide available at www.computershare.com/vm-guide-nz
for more information.
Signing Instructions for Postal Forms
Individual
Where the holding is in one name, the shareholder must sign.
Joint Holding
Where the holding is in more than one name, all of the shareholders should sign.
Power of Attorney
If this Proxy Form has been signed under a power of attorney, a certified copy of
the power of attorney (unless already deposited with the Company) and a signed
certificate of non-revocation of the power of attorney must be produced to the
Company with this Proxy Form.
Companies
This Proxy Form must be signed by a duly authorised officer or attorney. Persons who
sign on behalf of a company must be acting with the company’s express or implied
authority.
Comments & Questions
If you have any comments or questions for the Company, please write them on a
separate sheet of paper and return with this form.
Lodge your proxy
Millennium & Copthorne Hotels New Zealand Limited
Online
www.investorvote.co.nz
By Mail
Computershare Investor Services Limited
Private Bag 92119, Auckland 1142, New Zealand
For all enquiries contact
+64 9 488 8777
corporateactions@computershare.co.nz
Lodge your proxy online, 24 hours a day, 7 days a week:
www.investorvote.co.nz
Scan the QR code to vote now.
Smartphone?
For your proxy to be effective it must be received by 1.00pm on Wednesday, 28 May 2025 (New Zealand time).
Your secure access information
Control Number: CSN/Shareholder Number:
PLEASE NOTE: You will need your CSN/Shareholder Number and postcode or country of residence (if outside New Zealand) to
securely access InvestorVote and then follow the prompts to appoint your proxy and exercise your vote online.

ATTENDANCE SLIP
Proxy/Corporate Representative Form
Appoint a Proxy to Vote on Your Behalf
STEP 1
hereby appointof
or failing him/her
of
as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions at the Annual Meeting of Millennium & Copthorne
Hotels New Zealand Limited to be held at Grand Millennium Auckland, 71 Mayoral Drive, Auckland, and online at https://meetnow.global/nz on Friday, 30 May 2025,
commencing at 1.00pm (New Zealand time) and at any adjournment of that meeting.
I/We being a shareholder/shareholders of
Millennium & Copthorne Hotels New Zealand Limited
Items of Business - Voting Instructions
STEP 2
For
Against
Abstain
Proxy
Discretion
Please note: Unless otherwise instructed, the proxy will vote or abstain from voting as he/she thinks fit. If the shares are held jointly, the voting
instructions given in this section are given on behalf of each joint holder.
Resolution
That the Board of Directors be authorised to fix the auditor’s fees and expenses.
Annual Meeting of Millennium & Copthorne Hotels New Zealand

Limited to be held at Grand Millennium Auckland, 71 Mayoral Drive,
Auckland, and online at https://meetnow.global/nz on
Friday, 30 May 2025, commencing at 1.00pm (New Zealand time).
Signature of Shareholder(s) This section must be completed.
SIGN
or Sole Director/Director
Shareholder 1Shareholder 2Shareholder 3
Contact Name Contact Daytime Telephone Date
or Director (if more than one)
Shareholders can still attend the meeting electronically, even
if they have appointed a proxy
If your proxy is not the Chair of the Meeting or any other director of the Company, please ensure that you provide their contact details (phone and
email address). If this information is not provided, we cannot guarantee remote admission to the virtual meeting for your proxy.
Proxy contact Details (Phone):
and (Email):