Notice of Meeting & Proxy/Voting Form

Notice of Meeting
Annual Shareholders Meeting 2026

Notice of Meeting

Notice is hereby given to all Shareholders that the Annual Meeting of Shareholders of Freightways
Group Limited (Freightways) will be held on Thursday 29 October 2026 at 10:00am NZDT.

Freightways expects to offer shareholders the ability to attend the Annual Meeting virtually through
the Computershare Meeting Services web platform, as well as in-person at:

Venue: Akarana Events Centre
8/10 Tamaki Drive, Orakei
Auckland 1071
Time: Meeting commences at 10:00am NZDT
Room: Te Kawau Meeting Room


Your CSN/Securityholder Number can be found on your Proxy/Voting Form for verification
purposes.

Further details on how to participate virtually are provided in the Virtual Meeting Guide available at
www.computershare.com/vm-guide-nz. Shareholders are encouraged to review this Guide prior to
the Annual Meeting. If you have any questions or need assistance with the online process, please
contact Computershare on +64 9 488 8777 between 8:30am and 5:00pm NZDT, Monday to Friday.

KEY DATES:
• Latest time for receipt of proxy forms: Tuesday 27 October 2026, 10:00am NZDT
• Annual Shareholders Meeting: Thursday 29 October 2026, 10:00am NZDT

Business

a. Chairman’s Review
b. Chief Executive Officer’s Review and Trading Update
c. Resolutions

To consider, and if thought fit, pass the following ordinary resolutions:
1. That Peter Kean be re-elected as a director of Freightways.
2. That the directors are authorised to fix the Auditors’ remuneration.

By Order of the Board



Stephan Deschamps
Chief Financial Officer

24 September 2026

Proxies and Representatives

Shareholders may exercise their right to vote at the meeting either by being present in person or by
appointing a proxy to attend and vote in their place. A proxy need not be a shareholder of Freightways.

A body corporate shareholder may appoint a representative to attend the meeting on its behalf. A
combined admission card and proxy form is enclosed with this notice. If you wish to vote by proxy,
you may either visit www.investorvote.co.nz to lodge your proxy or by completing and signing the
proxy form and sending it to Freightways’ share registrar, Computershare Investor Services Limited.
The proxy form will only be effective if it is received by Freightways’ share registrar no later than
10.00am NZDT Tuesday 27 October 2026, being 48 hours prior to the commencement of the meeting.
A reply-paid envelope is enclosed if mailing the proxy form from within New Zealand.


Explanatory Notes

All references to the "Listing Rules" are references to the NZX Listing Rules, dated 31 January 2025.

Resolution 1: Re-election of Director



















Resolution 2: Auditors

That the directors are authorised to fix the Auditors’ remuneration.

The present auditors of the Company are Deloitte. Deloitte was appointed as auditor of the Company
with effect from 1 July 2026 and, in accordance with section 207T of the Companies Act 1993, will be
automatically reappointed at this Meeting. Under section 207S of the Companies Act 1993, the
auditor’s fees and expenses must be fixed in the manner determined at the Meeting. Shareholder
approval is therefore sought for the Board to be authorised to fix Deloitte’s remuneration for the
ensuing year.

That Peter Kean be re-elected as a director of the Company.

Peter Kean is retiring by rotation and offers himself for re-election. The
Board has determined that Peter is an independent director.

Peter was appointed to the Freightways Board in July 2016 and has
served as a director for approximately 10 years. He is the Chair of the
People & Safety Committee.
The Board has carefully considered Peter's tenure, including in
assessing his independence. It considers that Peter continues to
exercise independent judgement and that his length of service has not
compromised his ability to act independently or in the best interests of
Freightways and its shareholders.
Peter's significant knowledge of Freightways and its businesses,
together with his commercial and governance experience, will continue
to support the Board as it considers the composition that will best
support Freightways over the coming period.
If re-elected, Peter intends to retire from the Board at or around the
Company's 2027 Annual Shareholders' Meeting.
The Board (with Peter abstaining) unanimously recommends that
shareholders vote FOR Peter's re-election.
Peter Kean
PMD Harvard

Meeting Venue: Akarana Events Centre







Meeting Information:
Date: Thursday 29 October 2026
Time: Meeting commences at 10:00am NZDT
Venue: Akarana Events Centre
8/10 Tamaki Drive, Orakei
Auckland 1071
Room: Te Kawau Meeting Room
Parking: Please note fees now apply to parking at The Landing. See below for further details.

After the meeting, we welcome all Shareholders present to join us for morning tea.

---

Go online to lodge your proxy or turn over to complete the form
Your secure access information
Control Number: CSN/Shareholder Number:

PLEASE NOTE: You will need your CSN/Shareholder Number and postcode or country of residence (if outside New Zealand) to
securely access InvestorVote and then follow the prompts to appoint your proxy and exercise your vote online.
Lodge your proxy online, 24 hours a day, 7 days a week:
Smartphone?
Scan the QR code to vote now.
For your proxy to be effective it must be received by 10:00am Tuesday 27 October 2026
Proxy/Voting Form
www.investorvote.co.nz
Lodge your proxy
Online
www.investorvote.co.nz
By Mail
Computershare Investor Services Limited
Private Bag 92119, Victoria Street West,
Auckland 1142 New Zealand
For all enquiries contact
+64 9 488 8777
corporateactions@computershare.co.nz
Freightways Group Limited
How to Vote on Items of Business
All your shares will be voted in accordance with your directions.
Casting your vote
You may cast your vote in one of the two ways described below. You may
abstain from voting on the resolutions.
(a)Attending and voting in person or virtually:
You can attend the meeting virtually through the Computershare Meeting
Platform https://meetnow.global/nz. Select the Freightways meeting and click
‘JOIN MEETING NOW’ Further information is provided in the Virtual Meeting Guide
available at www.computershare.com/vm-guide-nz. If you attend in person you
should bring your proxy/voting form or your CSN/Shareholder Number to assist
with registration at the meeting.
(b) Appointing a proxy:
You may appoint a proxy to attend the meeting and vote on your behalf. Visit
www.investorvote.co.nz to lodge your proxy, or, complete step 1 and step 2 on
the reverse of this proxy/voting form, sign where indicated and return to
Computershare in the reply paid envelope provided.
Attending the Physical Meeting
Bring this form to assist registration. A corporate shareholder may appoint
a representative to attend the meeting by completing the form overleaf and
returning it to Computershare by no later than 10:00am Tuesday 27 October
202
6.
Signing Instructions for Proxy Forms
Individual
Where the holding is in one name, the shareholder must sign.
Joint Holding
Where the holding is in more than one name, all of the shareholders should
sign.
Power of Attorney
If this Proxy Form has been signed under a power of attorney, a copy of the
power of attorney (unless already deposited with the Company) and a signed
certificate of non-revocation of the power of attorney must be produced to the
Company with this Proxy Form.
Companies
This form should be signed by a Director jointly with another Director, or a
Sole Director can sign alone. Please sign in the appropriate place and indicate
the office held.
Note: The proxy holder does not need to be a shareholder of the Company. If you
appoint a Director as your proxy, then any undirected proxies granted to the
Director will be voted in favour of the resolutions except that Directors standing
for election or re-election will abstain from voting discretionary proxies in
respect of their own appointment. A body corporate which is a shareholder may
appoint a representative to attend the meeting on its behalf in the same manner
as that in which it can appoint a proxy.
If you do not name a person as your proxy (but have otherwise completed the
proxy form in full) or your named proxy does not attend the meeting, the Chair
will be appointed your proxy and will vote in accordance with your express
direction, and any undirected votes will (subject to any restriction(s) set out in
the NZX Listing Rules) be voted in accordance with the Chair's discretion.

Against
Proxy
DiscretionForAbstain
STEP 1
Annual Meeting of Freightways Group Limited to be
held in the Te Kawau Meeting Room at the Akarana Events
Centre, 8/10 Tamaki Drive, Orakei, Auckland on
Thur
sday, 29 October 2026 at 10:00am
ATTENDANCE SLIP

or Sole Director/Director or Director (if more than one)
Contact Name Contact Daytime Telephone Date
Business
To consider, and if thought fit, to pass the following ordinary resolutions:
Please note: For each resolution below you must tick one box. If a box relating to a resolution is not ticked, the vote on that resolution
will be invalid.

Items of Business - Voting Instructions/Ballot Paper
as my/our proxy to vote for me/us on my/our behalf in accordance with the following directions at the Annual Meeting of Freightways Group Limited to be
held in the Te Kawau Meeting Room at the Akarana Events Centre, 8/10 Tamaki Drive, Orakei, Auckland on Thursday, 29 October 2026 at 10:00am
and at any adjournment of that meeting.
of
of
Appoint a Proxy to Vote on Your Behalf
SIGN
STEP 2

Proxy/Voting Form
Shareholder 1 Shareholder 2 Shareholder 3
CSN/Shareholder Number:
Number of Shares:
I/We being a shareholder/s of Freightways Group Limited
hereby appoint
or failing him/her
1.That Peter Kean be re-elected as a director of Freightways.
2.That the directors are authorised to fix the Auditors’ remuneration.
Signature of Shareholder(s) This section must be completed.
Elect Electronic Communications
Want to receive your communications quickly? Elect electronic communications by providing your email address below
Email Address
(By providing an email address above it is acknowledged that all communications for my portfolio will be received electronically where offered)
If your proxy is not the Chair of the Meeting or any other director of the Company, please ensure that you provide their contact details (phone and email address). If this
information is not provided, we cannot guarantee remote admission to the virtual meeting for your proxy.
Proxy contact Details (Phone):and (Email):
CSN/Shareholder Number:
Number of Shares: