2020 Annual Shareholders’ Meeting – COVID-19 precautions

2020 Annual Shareholders’ Meeting – COVID-19 precautions

NZX ADVISES SHAREHOLDERS NOT TO ATTEND THE ANNUAL MEETING (IN PERSON)

17 MARCH 2020 – NZX published a Notice of Meeting on 9 March 2020 in relation to its Annual
Meeting to be held on Tuesday, 31 March 2020 at the Maritime Room in Auckland (Meeting).
With heightened concern about COVID-19 and the risk of public events, NZX is enabling a
virtual shareholder meeting option for you to join online and we are encouraging shareholders
not to attend in person unless you feel this is essential to your participation and voting.

With health and safety an absolute priority, if you are planning to attend please be aware that
we will be following the advice from the New Zealand Government and Ministry of Health with
regard to social distancing and screening protocols. All attendees at the meeting will be required
to declare whether they believe they may have been in contact with anyone with COVID-19 and
that they have not in the past 14 days travelled to “countries and areas of concern” (as defined
by the New Zealand Ministry of Health).

Instructions to attend in person (or by proxy) are outlined in the Notice of Meeting available
here: https://www.nzx.com/announcements/349589

Please also note we will be closing the meeting promptly following formal business, and not be
serving refreshments.

We appreciate the support and understanding of our shareholders with regard to this one-off
arrangement for the 2020 Annual Meeting and apologise for any inconvenience. We believe
this is a prudent response in the circumstances to protect the health and safety of shareholders,
our people, and support the containment strategies of health authorities in New Zealand.

VIRTUAL SHAREHOLDER MEETING
To participate at the meeting online use the following link to NZX’s share registrar’s virtual
meeting platform: http://www.virtualmeeting.co.nz/NZX20

Shareholders attending and participating in the meeting virtually via the online platform will be
able to vote and ask questions during the meeting. If you will be participating online you will
require your shareholder number, found on your proxy form, for verification purposes.

More information regarding virtual attendance at the meeting (including how to vote and ask
questions virtually during the meeting) is available in the Virtual Annual Meeting Online Portal
Guide, which is available at:
https://bcast.linkinvestorservices.co.nz/generic/docs/OnlinePortalGuide.pdf

VOTING AND QUESTIONS
The only persons entitled to vote at the Annual Meeting are registered shareholders (or their
proxies or representatives) as at 5.00pm on Sunday, 29 March 2020. Only the shares registered
in those shareholders’ names at that time may be voted at the Annual Meeting.

Voting can be done in three ways: by attending the Annual Meeting and submitting your vote; by
appointing a proxy to vote on your behalf at the meeting; or by participating in the meeting
virtually and voting.

NZX offers the facility for shareholders to submit questions to the Board in advance of the
Annual Meeting at https://investorcentre.linkmarketservices.co.nz/voting/NZX, using the proxy
form, or by asking questions via the online platform during the meeting. The Chair will answer
as many of the most frequently asked questions as possible during the meeting.



Hamish Macdonald
Hamish.Macdonald@nzx.com or 027 7046377
COMPANY SECRETARY