Spark New Zealand Limited logo

2023 Notice of Annual meeting and Proxy form

AGM4 October 2023SPKCommunication Services

1
10.00am, Friday 3 November 2023

On behalf of the Board of directors I am pleased

to invite you to the 2023 Annual Meeting of Spark

New Zealand Limited (“Spark”), which will be held at

Spark City Conference Centre, Level 2, 167 Victoria

Street West, Auckland at 10.00 am on Friday 3

November 2023 (New Zealand time).

Shareholders are also able to attend the Annual

Meeting online via the Virtual Annual Meeting portal

at virtualmeeting.co.nz/spark2023 or by telephone

from New Zealand by dialling 0800 449 170 or from

Australia by dialling 1800 896 574. Please read the

procedural notes for further detail.

Letter from the Chair

5 October 2023

Items of Business

1. Chairperson’s Address

2. Chief Executive Officer’s Review

3. Resolution

To consider, and if thought fit, pass the following

resolution:

1. Auditor’s remuneration: That the directors

of Spark are authorised to fix the auditor’s

remuneration for the ensuing year.

The Resolution above is to be considered as

an ordinary resolution and, to be passed, require

the approval of more than 50% of the votes of

those shareholders entitled to vote and voting on

the resolution.

For more information on the resolution, please

see the Explanatory Notes below.

4. Shareholder Questions

By Order of the Board of Spark New Zealand

Limited

Justine Smyth

Chair, Spark New Zealand Limited

5 October 2023

2023

NOTICE OF ANNUAL


MEETING

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appropriate times during the meeting. Voting will be

conducted at the conclusion of the meeting. Please follow

the voting instructions provided by the call facilitator.

To participate in the Annual Meeting by telephone

in New Zealand please dial 0800 449 170 or from

Australia please dial 1800 896 574.

Shareholders attending by phone will require their

unique PIN for verification purposes. Your unique

PIN can be found at the top of the Proxy Form that

accompanies this notice. Please disregard the PIN on

your Proxy Form if you will be attending the meeting in

person or virtually via the online portal.

ADR Holders

ADR holders are able to attend the meeting online

as a registered visitor and can view the live webcast

(see further instructions below) but unfortunately are

not able to vote or ask questions via the online portal.

ADR holders are encouraged to vote via the ADR

proxy vote process facilitated by the Bank of New

York Mellon, as the ADR depositary bank, and your

securities bank/broker.

To view the webcast, go to virtualmeeting.co.nz/

spark2023.

Voting Entitlements

Only shareholders whose names are registered on

the Spark share register at 5.00 pm on Wednesday

1 November 2023 (New Zealand time) are entitled

to vote, and only shares registered in the names of

those shareholders at that time may be voted at the

Annual Meeting.

Proxy Voting

If you cannot attend the Annual Meeting and choose not

to participate by telephone or virtually via the Annual

Meeting portal, you are encouraged to appoint a proxy

to attend and vote on your behalf.

Appointing a proxy

Shareholders entitled to attend and vote at the Annual

Meeting may appoint a proxy to attend and vote on

their behalf. A body corporate that is a shareholder

may appoint a person to attend the meeting as its

representative in the same manner that it would appoint

a proxy. A proxy need not be a Spark shareholder.

The Chair of the meeting or any other director is willing

to act as proxy for any shareholder who appoints him

or her for that purpose. The Chair of the meeting and

the directors of Spark intend to vote all discretionary

proxies, for which they have authority to vote, in favour

of all of the resolutions.

If, in appointing your proxy, you do not name a person

as your proxy (either online or on your proxy form), or

your proxy does not attend the Annual Meeting, the

Chair of the meeting will be your proxy and may vote

only in accordance with your express direction.

Explanatory Notes

Resolution 1:

Fixing the remuneration of the auditor,

Deloitte

Pursuant to section 207T of the Companies Act 1993,

Deloitte is automatically reappointed at the Annual

Meeting as auditor of Spark. The proposed resolution

is to authorise the directors under section 207S of the

Companies Act 1993 to fix the remuneration of the

auditor, Deloitte, for the ensuing year.

Deloitte was first appointed as auditor in 2020.

Mr Jason Stachurski was the lead audit partner for the

financial year ending 30 June 2023.

In August 2023 the Audit and Risk Management

Committee assessed and confirmed the independence

of Deloitte after consideration of the External Audit

Independence Policy criteria.

Procedural Notes

This year shareholders may attend the Annual

Meeting either in person or virtually via an online

portal or by telephone.

Attending in Person

If you wish to vote in person, you should attend the

Annual Meeting where you will be issued with a

voting card. Please bring your proxy form with you to

the meeting (enclosed with this notice) to assist with

your registration.

Online Participation

Shareholders may also attend the Annual Meeting

virtually via an online portal, where they can watch

the Annual Meeting, vote and ask questions during

the Annual Meeting. Shareholders attending virtually

will require their Holder Number for verification

purposes. Shareholders attending virtually will be

able to ask questions during the Annual Meeting via

the ‘Ask a Question’ functionality or via telephone.

Spark’s virtual Annual Meeting portal can be found at

virtualmeeting.co.nz/spark2023. If you require any help

using the online portal prior to or during the annual

meeting, from New Zealand please dial 0800 200 220

or from Australia please dial 1800 990 363. A user

guide can be found under the Annual Meeting section

of our website at investors.sparknz.co.nz.

Telephone Participation

Shareholders who participate by phone will be able

to hear the meeting, ask questions and vote at the

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A proxy is able to vote on motions from the floor and/

or any resolutions put before the meeting to amend

the resolutions stated in this notice.

Shareholders can appoint a proxy by completing the

enclosed proxy form and returning it to Link Market

Services Limited by email or mail as set out in the

proxy form.

Online proxy voting

Alternatively, shareholders can elect to lodge

their proxy appointment online by visiting vote.

linkmarketservices.com/SPK.

Holders on the New Zealand register will be required

to enter their Holder Number and Authorisation Code

(FIN) to complete the online validation process to

securely appoint a proxy online.

Holders on the Australian register will be required to

enter their Holder Number and postcode or country of

residence to complete the online validation process to

securely appoint a proxy online.

All online or postal proxy appointments must be

received by Link Market Services Limited via mail

or email no later than 10.00 am on Wednesday 1

November 2023 (New Zealand time).

Shareholder Questions

We want to make it as easy as possible for

shareholders to ask questions at the Annual Meeting.

Shareholders present at the Annual Meeting or

attending virtually via the online portal or by telephone

will have the opportunity to ask questions during the

Annual Meeting.

Shareholders who cannot attend the

Annual Meeting

If you cannot attend the Annual Meeting but

would like to ask a question you can submit a

question by completing the shareholder question

section on the Proxy Form and returning it to Link

Market Services Limited, or online by going to

vote.linkmarketservices.com/SPK. After completing

the online validation process choose “Questions”.

Shareholder questions will need to be submitted by

5.00 pm Friday 27 October 2023 (New Zealand Time).

Online Questions

Shareholders attending the online annual meeting will

be able to submit questions via the “Ask a Question”

functionality in the online portal. Questions can be

submitted via the online portal 30 minutes before

the meeting begins or at any time during the Annual

Meeting. We encourage shareholders to submit

questions as early as possible to ensure that as many

questions as possible are received and addressed at

the appropriate time during the meeting.

Please note in order to “Ask a Question” via the

online portal shareholders must have completed

the registration process to vote in order to validate

themselves as a shareholder and make the “Ask a

Question” functionality available.

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Telephone Questions

Shareholders are also able to ask questions by telephone.

This is a great option for shareholders who may be less

confident navigating a computer or may find typing a

question challenging. Asking a question by telephone

also allows the opportunity for follow up questions to

be asked in real-time. To ask a question by telephone

in New Zealand please dial 0800 449 170 or from

Australia please dial 1800 896 574. We recommend

Wellesley St West

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Victoria Park

Spark City

Conference Centre

Venue & Parking

Spark’s Annual Meeting will be held at:

Spark City Conference Centre, Level 2, 167 Victoria

Street West, Auckland, New Zealand

Parking around Spark City

Auckland’s CBD is well served by rail and bus services.

There are a number of buses that stop outside Spark’s

building on Victoria Street West. For full route, timetable

and fare information call Auckland Transport Contact

Centre on 09 366 6400 or 0800 103 080. Or visit AT

online at at.govt.nz/bus-train-ferry

shareholders wanting to ask questions by telephone dial

into the Annual Meeting as early as possible. To queue

for a question please dial *1. The operator will announce

your name and invite you to ask your question at the

appropriate time during the meeting.

Webcast

The Annual Meeting will be webcast live on the internet.

To view the webcast, go to virtualmeeting.co.nz/spark2023.

---

The Annual Meeting of Spark New Zealand Limited (“Spark”) will be held in the Spark City Conference Centre, Level 2, 167 Victoria Street
West, Auckland at 10am on Friday 3 November 2023 (New Zealand time).

Shareholders can attend the Annual Meeting online via the Virtual Meeting portal at virtualmeeting.co.nz/spark2023. Alternatively, share-

holders can attend by telephone from New Zealand by dialling 0800 449 170 or from Australia by dialling 1800 896 574. If you are attend-

ing online, you will require your Holder Number for verification purposes. If you are attending by telephone, you will require your unique PIN

that can be found at the top of the Proxy Form. Please dial-in at least five minutes prior to the start time.

Shareholders who appoint a proxy to vote on their behalf can still attend the Annual Meeting via the Virtual Meeting portal, although those

shareholders will be unable to vote if a proxy is so appointed.

For your proxy to be effective it must be received by Link Market Services Limited by 10am on Wednesday 1 November 2023 (New Zealand time).

Go online to vote.linkmarketservices.com/SPK to appoint and give directions to your proxy or turn over to

complete the form.

Appointment of proxy

If you do not plan to attend the Annual Meeting in person, partici-

pate by telephone or online via the Virtual Meeting portal, you are

encouraged to appoint a proxy to attend and vote on your behalf.

The Chair of the meeting or any other director of Spark is willing to

act as proxy for any shareholder who appoints him or her for that

purpose. If, in appointing your proxy, you do not name a person

as your proxy (either online or on this Proxy Form), the Chair of

the meeting will be your proxy and may vote only in accordance

with your express direction, and any undirected votes will (subject

to restrictions (if any) set out in the NZX Listing Rules) be voted in

accordance with the Chair’s discretion.

Voting of your holding

Direct your proxy vote by making the appropriate election, either

online or on this Proxy Form, in respect of each item of business. If

you do not make an election in respect of a resolution, your proxy

may vote as they choose provided they are not prohibited from vot-

ing on that resolution. If you make more than one election in respect

of a resolution, your vote will be invalid on that resolution. A proxy

is able to vote on motions from the floor and/or any resolutions put

before the meeting to amend the resolutions stated in the notice.

The Chair of the meeting and the directors of Spark intend to vote

all discretionary proxies, for which they have authority to vote, in

favour of the resolutions.

No shareholders are prohibited from voting on the resolutions and

all shareholders will vote together as one class.

Signing instructions for Proxy Forms

Individual

Where the holding is in one name, the security holder must sign.

Joint holding

Where the holding is in more than one name, either of the joint

shareholders (or the duly authorised attorney) may sign.

Power of Attorney

If this Proxy Form has been signed by an attorney, a copy of the

power of attorney under which it was signed (if not previously

provided to Link Market Services), and a signed certificate of non-

revocation of the power of attorney must accompany this Proxy Form.

Company

If this Proxy Form is completed for a company it must be signed

by a duly authorised officer or attorney. Persons who sign on

behalf of a company must be acting with the company’s express

or implied authority.

Attending the meeting

If you wish to vote in person, you should attend the Annual Meeting.

Please bring this Proxy Form with you to the Annual meeting to assist

with your registration.

A corporation may appoint a person to attend the Annual Meeting

as its representative in the same manner as that in which it could

appoint a proxy.

General Enquiries

0800 737 100 (within NZ) | 1300 554 474 (within AU)

+64 9 375 5998 (international) | sparknz@linkmarketservices.com

Scan this QR code

with your smartphone

and vote online

Unique PIN

(for telephone attendance

0800 449 170)

SPA7051

Spark New Zealand Limited, ARBN 050 611 277

Proxy Form for the 2023 Annual Meeting

Proxy Form 2023

Online

vote.linkmarketservices.com/SPK

Scan & Email

meetings@linkmarketservices.co.nz

Mail

Link Market Services Limited

PO Box 91976

Auckland 1142

New Zealand

Step 3: Shareholder Questions
Shareholders present at the Annual Meeting (either in person or by telephone or online via the Virtual Meeting portal) will have the

opportunity to ask questions during the Annual Meeting. If you cannot attend the Annual Meeting and choose not to participate by

telephone or online via the Virtual Meeting portal but would like to ask a question, you can submit a question online by going to

vote.linkmarketservices.com/SPK and completing the online validation process or by completing the question section below and returning

it to Link Market Services. Shareholder questions will need to be submitted by 5pm on Friday 27 October 2023 (New Zealand time). The

Board will address and answer questions at the Annual Meeting.

Question:

Step 1: Appoint a proxy to vote on your behalf

I/We being a shareholder/s of Spark


hereby appoint ______________________________ of _________________________ email address: ______________________________________


or failing him/her ____________________________ of _________________________ email address: ______________________________________

as my/our proxy to act generally at the Annual Meeting on my/our behalf and to vote in accordance with the following directions (or if no

directions have been given, the proxy will vote as he/she sees fit, subject to any applicable restrictions in the NZX Listing Rules) at the Annual

Meeting of Spark to be held in the Spark City Conference Centre, Level 2, 167 Victoria Street West, Auckland at 10am on Friday 3 November

2023 (New Zealand time), and, simultaneously, to be held virtually via telephone and the Virtual Meeting portal and at any adjournment of

that meeting. If you wish, you may appoint as your proxy ‘The Chair of the Meeting’ or any other director of Spark.

Spark New Zealand Limited, ARBN 050 611 277

Proxy/Corporate

Representative Form

Sign: Signature of security holder(s) This section must be completed.

Security holder 1 Security holder 2 Security holder 3


or duly authorised officer or attorney or duly authorised officer or attorney or duly authorised officer or attorney

Contact Name

Contact Daytime Telephone Date

Electronic Investor Communications:

If you received the Notice of Meeting & Proxy Form by mail and wish to receive your future investor communications by email please provide

your email address below.

ResolutionForAgainst

Proxy

DiscretionAbstain

Item 1

That the directors of Spark are authorised to fix the auditor’s remuneration.

Step 2: Resolutions – Proxy voting instructions

Please note: If you mark the Abstain box for an item, you are directing your proxy not to vote on your behalf on that resolution and your

votes will not be counted in computing the required majority.

And to vote on any resolutions to amend any resolution, on any resolution so amended, and on any other resolution proposed at the

meeting (or any adjournment thereof). Unless otherwise instructed as above, the proxy may vote as he/she thinks fit or abstain from voting

on each resolution. The proxy is appointed only in respect of the Annual Meeting or any adjournment thereof.

Data sourced from publicly available filings. Our datasets may not be complete. Automated analysis can produce errors. If you believe any data on this page is incorrect, please contact us at hello@nzxplorer.co.nz. For informational purposes only. Not investment advice.

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