2018 annual meeting of shareholders

3
Notice of Annual Meeting
Notice is hereby given that the 100
th
annual meeting of shareholders of
The Colonial Motor Company Limited
will be held at
Shed 6, Queens Wharf, Jervois Quay
Wellington, New Zealand
on Friday, 2 November 2018 commencing at 12:00 midday.
Agenda
1.The Chairman’s introduction
2.Address from the Chairman
3.Shareholder discussion
4.Resolutions (see explanatory notes)
To consider and, if thought fit, pass the following ordinary resolutions
(a)To re-elect Mr Graeme DurradGibbons as a Director of the Company
(b)To re-elect Mr Ashley James Waugh as a Director of the Company
(c)To authorise an increase in the annual remuneration payable to directors from
$255,000 to$280,000with effect from 1 July 2018.
(d)To record the on-going appointment of Grant Thornton as Auditor and to authorise
the directors to fix the Auditor’s remuneration.
5.General business.
By order of the Board
N K Bartle
Company Secretary
20September 2018
Explanatory notes to resolutions
Ordinary resolutions are passed by a simple majority of votes.
In accordance with the Company’s constitution and the NZX listing rules, one third of the directors are required to retire
each year. The directors retiring by rotation at the 2018 Annual Meeting are G D Gibbons and A J Waugh. Both continue
to be eligible and offer themselves for re-election.
Under section 200 of the Companies Act 1993, the Auditor is automatically re-appointed each year unless ineligible or
replaced.
Proxies
Any shareholder is entitled to attend and vote at the meeting or to appoint a proxy to attend on their behalf. A proxy need
not be a shareholder of the Company. A proxy form accompanies this notice. Proxy forms must be received at the
registered office of the company not later than 48 hours prior to the scheduled commencement of the meeting.
Representatives of Corporations
Corporate bodies appointing a representative to attend the meeting should comply with Clause 23 of the Constitution that
reads as follows:
"Appointment of representative: A corporation which is a shareholder may appoint a person to attend a meeting
of shareholders on its behalf in the same manner as that in which it could appoint a proxy."
Directions to venue
Please enter via The Arcade
Queen’s Square
(under the sails)
Please join the Board and CEO of
Positively Wellington Venues along with the
Prime Minister of Tourism Rt Hon John Key
and the Mayor of Wellington Her Worship
Celia Wade-Brown.
...we are delighted to invite you to
celebrate the opening of the doors
at Shed6 – Wellington’s newest
waterfront venue.
“
When one
door closes,
another
door opens”
In the wise words of Alexander Graham Bell
As we close the doors of the Wellington
Town Hall for its seismic upgrade...
DATE:Wednesday 21 August
AT:Shed6, Queens Wharf
TIMING: 4.30pm–7.30pm
(please note formalities will begin at 5.00pm sharp).
WATERSIDE
CITYSIDE
TSB BANK ARENA

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P R O X Y F O R M
Please indicate with a tick 
in each box  where relevant

I / We ........................................................................................................................................
being a Shareholder(s) of The Colonial Motor Company Limited ("the Company")
Shareholder Number

hereby appoint............................................................................of...............................................
(Full name or title of proxy)

or failing him / her........................................................................of...............................................
as my / our proxy to vote for me/us on my/our behalf at the 100
th
Annual Meeting of the Company to be held at
12:00 midday on Friday, 2 November 2018 in Shed 6, Queens Wharf, Jervios Quay, Wellington, New Zealand
and any adjournment thereof.

I / we direct my/our proxy to vote on the three resolutions in the following manner.
If you do not specify how to vote, your proxy will be able to vote or abstain as they see fit.

ORDINARY BUSINESS In Favour Against Abstain

a) To re-elect Mr G D GIBBONS as a Director.

b) To re-elect Mr A J WAUGH as a Director.

c) To authorise an increase in the annual remuneration
payable to directors from $255,000 to $280,000 with effect
from 1 July 2018

d) To record the appointment of the Auditor and
authorise the Directors to fix the Auditor’s remuneration.



Signed this ................ day of ........................................ 2018



Signature(s) ..................................................................
(All Joint Shareholders must sign)

...................................................................
NOTES:
1. Each member of the Company entitled to attend and vote at the meeting may appoint a proxy to
attend and vote in their place. A proxy need not be a shareholder of the Company. The
Chairman of the meeting or any Director may be appointed as a proxy.
2. Proxy forms must be delivered or mailed to reach the Registered Office of the Company no later
than 12:00 midday on 31 October 2018, which is 48 hours before the commencement of the
meeting. Proxies received after that time will not be valid.
3. Where a shareholder is an individual, this proxy form must be signed by the shareholder or his or
her duly authorised attorney.
4. A corporation must execute a proxy under seal or by a duly authorised officer or attorney acting
with the express or implied authority of the corporation.
5. Where a shareholder is a trust, this proxy form should be signed by all trustees.
6. When this proxy form is signed by an attorney, the power of attorney, if not already noted by the
Company, must accompany this form with a completed certificate of non-revocation of authority.


FOR OFFICE USE No of shares held:

The Colonial Motor Co Ltd
PO Box 6159
WELLINGTON 6141
Freepost 4281
Wellington