Notice of Meeting 2021

Dear Shareholder,
We are pleased to invite you to attend our Annual Shareholders’
Meeting.
This is a chance for you to hear from myself and our Chief
Executive Officer, John Kippenberger, on our performance in
FY21 and the progress made in the first full year of ‘Scott 2025’
strategy, including the COVID-19 pandemic response and impact.
You will also have the opportunity to discuss any questions you
may have about our Company and its performance and vote on
resolutions.
We acknowledge the importance of allowing our shareholders
to meet with your Directors face to face, but given the
uncertainty of the COVID-19 environment we are also
providing shareholders with the opportunity to participate in
the meeting online.
Included with this Notice of Meeting are details on how to
attend the meeting online.
If you are unable to attend the meeting, we encourage you to
complete and lodge a proxy vote, either online or by returning
your proxy form in accordance with the instructions on that
form.
Stuart McLauchlan
Chairman
NOTICE OF ANNUAL MEETING 2021
PAG E 1
NOTICE OF
2021 ANNUAL
SHAREHOLDERS’
MEETING
Notice is hereby given that the 2021
Annual Meeting of Shareholders of Scott
Technology Limited will be held on
Thursday, 25 November 2021
commencing at 3:00pm.
Venue
Scott Technology,
630 Kaikorai Valley Road,
Dunedin, New Zealand
Online
www.virtualmeeting.co.nz/sct21
We kindly request that meeting attendees
arrive no later than 2:45pm to allow time to
register for voting and attendance purposes.
Scott Technology may hold the meeting
as an online-only meeting if the company
considers it necessary or desirable to do
so to comply with any applicable legal
restrictions, or for health and safety
reasons, associated with the COVID-19
pandemic or otherwise. If Scott Technology
exercises its discretion to hold an online-
only meeting, Scott Technology will
provide shareholders with as much notice
as is reasonably practicable by way of an
announcement to the NZX and on Scott
Technology’s website.

AGENDA
1. CHAIRMAN AND MANAGEMENT PRESENTATIONS
2. SHAREHOLDER DISCUSSION
3. RESOLUTIONS
To consider and if thought fit, pass the following ordinary resolutions:
Resolution 1: Re-Election of Director – John Thorman
That John Thorman, who retires as a Director and, being eligible, offers
himself for re-election by shareholders, be re-elected as a Director.
Resolution 2: Re-Election of Director – Edison Alvares
That Edison Alvares, who retires as a Director and, being eligible, offers
himself for re-election by shareholders, be re-elected as a Director
Resolution 3: Re-Election of Director – Brent Eastwood
That Brent Eastwood, who retires as a Director and, being eligible, offers
himself for re-election by shareholders, be re-elected as a Director.
Resolution 4: Director Remuneration
That, for the purposes of NZX Listing Rule 2.11.1, the maximum
aggregate amount of remuneration payable by the Company to its
Directors (in their capacity as Directors of the Company) be increased
by $100,000 per annum (plus GST, where applicable) from $300,000
per annum to $400,000 per annum (plus GST where applicable), with
effect on and from 25 November 2021, to be paid and allocated to the
Directors as the Board considers appropriate.
Resolution 5: Auditor
To record the reappointment of Deloitte as auditor of the Company
and to authorise the Directors to fix the auditor’s remuneration.
Further information relating to the resolutions is set out in the
Explanatory Notes to this Notice of Meeting.
4. OTHER BUSINESS
To consider such other business as may be properly submitted to
the meeting.
By Order of the Board
J Kippenberger
Chief Executive Officer
28 October 2021
NOTICE OF ANNUAL MEETING 2021
PAG E 2

NOTICE OF ANNUAL MEETING 2021
PAG E 3
on a global scale. He holds an Economics degree and Business
Administration degree and concluded his Executive Master
of Business Administration (EMBA) in 2015 at Queensland
University of Technology (QUT). His area of expertise is Finance
and Controlling. For the past 14 years,
Edison Alvares has led the Finance and Administration team of
JBS Foods Australia, from the first stages of JBS’s ownership and
expansion in 2007, through to the consolidated business today of
over 10,000 employees and revenue in excess of AU$6 Billion.
RESOLUTION 3: RE-ELECTION OF BRENT EASTWOOD
Brent Eastwood was elected as a Director by the shareholders
of Scott on 1 December 2016 and was re-elected in 2018. In
accordance with applicable NZX Listing Rules, Brent retires
as a Director and, being eligible, offers himself for re-election
by shareholders. The Board unanimously supports his re-
election. Brent represents JBS Australia Pty Limited and is
therefore not an Independent Director (within the meaning
of the NZX Listing Rules).
BRENT EASTWOOD
Term of office: Appointed May 2016
Board responsibilities: Director
Brent is Chief Executive Officer of JBS Foods Australia, a
position he has held since September 2012. Prior to this, he
was Chief Operating Officer for JBS Australia (Northern).
Brent has extensive international experience in business
leadership and the sales and marketing of animal protein. He
has worked in executive roles within JBS USA including Head
of JBS Trading Worldwide, Vice-President Beef Sales USA and
President of JBS Carriers USA. His prior experience in Australia
included time with JBS’ predecessor company, Australia Meat
Holdings, as General Manager of AMH Trading Division for
five years, eight years in meat trading with the DR Johnson
Group and three years as CEO of the ConAgra Trade Group in
Sydney. Brent is also Graduate and Member of the Australian
Institute of Company Directors.
RESOLUTION 4: DIRECTOR REMUNERATION
Pursuant to NZX Listing Rule 2.11.1 and the Company’s
constitution, the Board is seeking the approval of shareholders
to increase the aggregate amount available to pay the
Company’s Directors (in their capacity as Directors of
the Company) to $400,000 per annum (plus GST, where
applicable), being an increase of $100,000 per annum (plus
GST, where applicable) or 33% from the current aggregate
Director remuneration pool of $300,000 per annum which
was approved by shareholders at the Company’s annual
ROTATION OF DIRECTORS
The NZX Listing Rules require that no Director may hold office
(without-re-election) past the third annual meeting following
that Director’s appointment, or three years, whichever is the
longer. However, any such Directors may offer themselves for
re-election by shareholder approval in accordance with Rule 2.3.
Scott’s Board regularly reviews Board membership, and
succession planning takes into account the skills, capabilities,
experience and knowledge required to provide effective
oversight of Scott’s strategy and growth. In line with this, three
new Directors have been appointed in the last two years.
RESOLUTION 1: RE-ELECTION OF JOHN THORMAN
John Thorman was re-elected as a Director by the shareholders
of Scott on 29 November 2018. In accordance with applicable
NZX Listing Rules, John retires as a Director and, being eligible,
offers himself for re-election by shareholders. The Board
unanimously supports his re-election and has determined that
John is an Independent Director (within the meaning of the
NZX Listing Rules).
JOHN THORMAN, BCom, CA, MInstD
Term of office: Appointed May 2018
Board Responsibilities: Independent Director, Chair of Audit
and Financial Risk Committee and member of Governance,
Remuneration and Nominations Committee
John is the Co-Founder and Managing Director of Corporate
Services New Zealand and a director of a number of other
overseas-owned New Zealand businesses. John has had a
successful career with leading global professional services firms
working in Europe and New Zealand as well as holding the position
of CFO of an internet start-up. John has considerable experience
in assisting companies to expand into new markets, acquire and
integrate businesses and maintain compliance globally.
RESOLUTION 2: RE-ELECTION OF EDISON ALVARES
Edison Alvares was last re elected as a Director by the
shareholders of Scott on 29 November 2018. In accordance with
applicable NZX Listing Rules, Edison retires as a Director and,
being eligible, offers himself for re-election by shareholders. The
Board unanimously supports his re-election. Edison represents
JBS Australia Pty Limited and is therefore not an Independent
Director (within the meaning of the NZX Listing Rules).
EDISON ALVARES, BA, MBA
Term of office: Appointed May 2016
Board responsibilities: Director, member of Audit and
Financial Risk Committee and Treasury Committee
Edison is the Chief Financial Officer of JBS Foods Australia. He has
over 30 years of experience in major companies within Brazil and
EXPLANATORY NOTES

NOTICE OF ANNUAL MEETING 2021
PAG E 4
shareholder meeting on 6 December 2012. This is currently
being paid as set out in the adjacent table and is consistent
with a report recently prepared for the Company by the
New Zealand Institute of Directors (IOD). The Company
commissioned the IOD to consider and report on recent
trends in board remuneration practices in New Zealand and
benchmark the fees paid to the Company’s Directors against
the Company’s New Zealand based peer group.
A summary of the IOD report is available on the Company’s
website at https://scottautomation.com/en/investor-centre.
The Board is seeking approval of the increase for the
following reasons:
(a) to ensure that the aggregate remuneration available
can accommodate payment of fees to any additional
Directors that may be appointed by the Company;
(b) to increase the amount available to pay ad hoc special
fees to Directors for services outside of their usual duties
for the Company as required, such as for one-off projects
and/or special additional responsibilities; and
(c) flexibility to increase the fees payable to Directors where
required to reflect increased Environment, Social and
Governance (ESG) and other regulatory requirements and
risk resulting in increased demand on Directors’ time and
broadening their scope of responsibilities in monitoring
and assessing legal and regulatory compliance.
If approved, the Director remuneration pool will be paid and
allocated to the Directors as the Board considers appropriate
from time to time.
If the shareholders approve the increase to the Director
remuneration pool, the Board will increase the amount available
to pay Directors for additional responsibilities and one-off projects
from $10,000 (as shown in the adjacent table) to $50,000. The
Board has no current intention to otherwise increase any other
item of the current director remuneration pool.
The current aggregate remuneration paid to Directors
and the amount available to be paid to Directors if the
remuneration pool is increased as proposed, are exclusive of
GST (where applicable).
If Resolution 4 is passed, the increase to the aggregate
amount of Directors’ remuneration will take effect on and
from 25 November 2021.
RESOLUTION 5: FIX THE REMUNERATION OF THE AUDITOR
Pursuant to section 207T of the Companies Act 1993, Deloitte
is automatically reappointed at the Annual Meeting as auditor
of the Company. The resolution authorises the Board to fix the
remuneration of Deloitte as the Company’s auditor.
OFFICE
CURRENT
REMUNERATION*
NO. OF
PERSONS
ENTITLED
TO FEE*
Chair$140,0001
Non-executive director$65,0002
Audit & Financial Risk
Committee Chair
$10,0001
Governance,
Remuneration
& Nominations
Committee Chair
$10,0001
Pool available
for additional
responsibilities and
one-off projects
$10,000N/A
Total$300,000**
* Executive Directors of the Company are not currently paid Di-
rector fees and the remuneration and meeting costs of Directors
representing JBS Australia Pty Ltd are paid directly by the JBS
Group and not the Company.
** All amounts shown are exclusive of GST (where applicable).
IMPORTANT INFORMATION
VIRTUAL ANNUAL MEETING
Shareholders will be able to attend and participate in the Annual
Meeting virtually via an online platform provided by Scott
Technology’s share registrar, Link Market Services at
www.virtualmeeting.co.nz/sct21
If you will be attending online, you will require your Holder
Number for verification purposes.
Shareholders attending and participating in the Annual Meeting
virtually via the online platform will be able to vote and ask
questions during the meeting. More information regarding
virtual attendance at the Annual Meeting (including how to vote
and ask questions virtually during the meeting) is available in the
Virtual Annual Meeting Online Portal Guide, which is available at
https://bcast.linkinvestorservices.co.nz/generic/docs/OnlinePortalGuide.pdf
VOTING
The only persons entitled to vote at the Annual Meeting are
registered shareholders (or their proxies or representatives)
as at 3:00pm on Tuesday 23 November 2021, being not later

NOTICE OF ANNUAL MEETING 2021
PAG E 5
should bring along to the Annual Meeting evidence of their
authority to act for the relevant corporation. Any person
representing a shareholder(s) by virtue of a power of attorney
must bring evidence of their authority to vote on behalf of the
shareholder(s) and power of attorney.
If, in appointing a proxy, you do not name a person as your
proxy, but otherwise complete the proxy form in full, or your
named proxy does not attend the meeting, the Chairman will
be appointed your proxy and may only vote in accordance with
your express direction.
Proxy forms must be received by Link Market Services no later
3:00pm on Tuesday 23 November 2021.
Proxy forms can be lodged by:
• Post to PO Box 91976, Auckland 1142
• Email to meetings@linkmarketservices.com
• Lodged online at
https://investorcentre.linkmarketservices.co.nz/voting/SCT
You will be required to enter your CSN/Holder number and
FIN and follow the instructions from there.
SHAREHOLDER QUESTIONS
Scott Technology offers the facility for shareholders to submit
questions to the Board in advance of the Meeting. Questions
should be relevant to matters at the Annual Meeting,
including matters arising from the financial statements,
general questions regarding the performance of Scott
Technology, and questions with regard to the resolutions.
There will also be the opportunity for shareholders to ask
questions during the Meeting.
Please submit questions by completing the section on the
Proxy Form and submitting to Link Market Services by 3:00pm
on Tuesday 23 November 2021.
PRESENTATIONS AND SCOTT TECHNOLOGY
FY21 ANNUAL REPORT
The Meeting presentations and voting results will be released
to the NZX and published on the Company website at
https://scottautomation.com/en/investor-centre/announcements
A copy of Scott Technology’s latest Annual Report is publicly
available, and copies of future Shareholder Reports will be
available, on the company website at
https://scottautomation.com/en/investor-centre/reports-results
than 48 hours prior to the start of the meeting. Only the
shares registered in those shareholders’ names at that time
may be voted at the Annual Meeting.
Voting can be done by appointing a proxy to vote on your behalf
at the Meeting; or by participating in the Meeting and voting.
Pursuant to NZX Listing Rule 6.3.1, the Company will disregard any
votes on Resolution 4 by:
• any Director of the Company; and
• any associated person of any Director of the Company,
except where any such vote is cast by the Director or one of their
associates as proxy for a person who is qualified to vote and only
in accordance with that person’s express instructions.
Voting can be done by appointing a proxy to vote on your behalf
at the Meeting; or by participating in the Meeting and voting.
RESOLUTIONS
Resolutions 1 to 5 are ordinary resolutions and are therefore
required to be passed by a simple majority of the votes of those
shareholders entitled to vote and voting on the resolutions.
PROXIES, CORPORATE REPRESENTATIVES AND
POWER OF ATTORNEY
Any shareholder may appoint another person or persons as
proxy to attend, and vote on his or her behalf at the Annual
Meeting.
If a shareholder wishes to appoint a proxy to attend and vote in
their place, that shareholder should complete the proxy form
which is enclosed with this Notice of Meeting or follow the
instructions on the proxy form to lodge a proxy online.
Either of the joint holders of a share may sign the proxy form.
A proxy does not have to be a shareholder in the Company.
The Chairman, the Directors and Chief Executive Officer offer
themselves as proxy to shareholders and, if given discretion,
will vote in favour of Resolutions 1 to 3 and Resolution 5. Any
votes on Resolution 4 by the Chairman or a Director that has
been appointed as a proxy by a person who is entitled to vote
will be disregarded by the Company unless such vote is cast by
the Chairman or that Director (as applicable) in accordance with
an express instruction to vote for or against Resolution 4 on the
Proxy/Voting form.
A corporation that is a shareholder may appoint a representative
to attend the Annual Meeting on its behalf in the same manner
as that which it could appoint a proxy. Corporate representatives

---

LODGE YOUR PROXY
Online:
https://investorcentre.linkmarketservices.co.nz/voting/SCT
Scan & email: Mail:
meetings@linkmarketservices.com Use the enclosed reply paid
envelope or address to:
Deliver: Link Market Services Limited
Link Market Services Limited PO Box 91976
Level 30, PwC Tower, Victoria Street West
15 Customs Street West, Auckland 1142
Auckland 1010
Scan this QR code with your smartphone and vote online


General Enquiries
+64 9 375 5998 | enquiries@linkmarketservices.com

PROXY FORM / ADMISSION CARD FOR SCOTT TECHNOLOGY LIMITED’S 2021 ANNUAL MEETING
The 2021 Annual Meeting of shareholders of Scott Technology Limited (“Scott Technology”) will be held at Scott Technology, 630 Kaikorai Valley Road,
Dunedin on Thursday, 25 November 2021 and virtually via an online platform provided by Scott Technology’s share registrar, Link Market Services at
www.virtualmeeting.co.nz/sct21, commencing at 3:00pm. If you will be attending online, you will require your Holder Number for verification purposes.
Scott Technology may hold the meeting as an online-only meeting if the company considers it necessary or desirable to do so to comply with any applicable
legal restrictions, or for health and safety reasons, associated with the COVID-19 pandemic or otherwise. If Scott Technology exercises its discretion to
hold an online-only meeting, Scott Technology will provide shareholders with as much notice as is reasonably practicable by way of an announcement to
the NZX and on Scott Technology’s website.
If you are not attending the meeting but wish to be represented by proxy, please complete and return this form (in accordance with the lodgement
instructions above) to Scott Technology’s share registry, Link Market Services Limited, by no later than 3:00pm, Tuesday 23 November 2021. You can
also appoint your proxy and vote on the resolutions on the reverse of this form online by going to https://investorcentre.linkmarketservices.co.nz/voting/SCT
or by scanning the QR code above with your smartphone.
Appointment of proxy
If you are a shareholder entitled to attend and vote at the Annual Meeting, you are entitled to appoint a proxy or, in the case of a corporate shareholder,
a representative to attend and vote instead of you. This Proxy Form may be completed online, mailed, delivered, faxed or scanned and emailed in
accordance with the instructions above. A proxy can be any person of your choice and does not have to be a shareholder of Scott Technology.
If you wish, you can appoint the Chairman of the Meeting, any Scott Technology Director or the Chief Executive Officer as your proxy. If you do not name
a person as your proxy, or your named proxy does not attend the meeting, but have indicated on this form how you wish to vote, the Chairman of the
meeting will vote in accordance with your express instructions.
Voting of your holding
Direct your proxy how to vote by making the appropriate election in respect of each resolution. If you elect “discretion” on any resolution, you are directing
your proxy or representative to decide how to vote on that resolution on your behalf and they may exercise your proxy even if they have an interest in the
outcome of that resolution (subject to any restrictions contained in the NZX Listing Rules). If you elect “abstain” box on any resolution, you are directing
your proxy or representative not to vote on that resolution. If you make more than one election in respect of a resolution your vote will be invalid on that
resolution. If you return this form without directing the proxy how to vote on any particular matter, the proxy may vote as he/she thinks fit or abstain from
voting. If you mark more than one box on an item, your box will be invalid on that item.
If you have chosen the Chairman, the Chief Executive Officer or another Director as your proxy then, if given discretion, they will vote in favour of
Resolutions 1 to 3 and Resolution 5. Any votes on Resolution 4 by the Chairman or a Director that has been appointed as a proxy will be disregarded
unless such vote is cast by the Chairman or that Director (as applicable) in accordance with an express instruction in this Proxy Form to vote for or against
Resolution 4.
Attending the meeting
If you wish to vote in person, you should attend the Meeting. Please bring this form with you to the Meeting to assist with your registration. A
corporation may appoint a person to attend and vote at the Meeting as its representative in the same manner as that in which it could appoint a proxy.
That person need not also be a shareholder.
Voting Restrictions
Pursuant to NZX Listing Rule 6.3.1, the Company will disregard any votes on Resolution 4 by any Director of the Company and any associated person of
any Director of the Company, except where any such vote is cast by the Director or one of their associates as proxy for a person who is qualified to vote
and only in accordance with that person’s express instructions.
Signing instructions for proxy forms
Individual
Where the holding is in one name, this Proxy Form must be signed by the shareholder or his/her/its attorney duly authorised in writing.
Joint Holding
At least one joint security holder should sign this form (on behalf of all joint securityholders). If different joint security holders purport to appoint different
proxies, the vote of the proxy appointed by the first named joint security holder will prevail.
Power of Attorney
This Proxy Form and the power of attorney or other authority, if any, under which it is signed, or a copy of that power or authority certified by a Notary
Public must be deposited or mailed to be received at the office of Link Market Services Limited, in any manner as per the instructions above, not later
than 3:00pm on Tuesday 23 November 2021.
Corporate Shareholder
In the case of a corporate shareholder, this Proxy Form must be signed by a director or a duly authorised officer acting under the express or implied
authority of the shareholder, or an attorney duly authorised by the shareholder.

CSN/Holder Number:
<BARCODE>

PROXY/CORPORATE REPRESENTATIVE FORM
STEP 1: APPOINT A PROXY TO VOTE ON YOUR BEHALF
I/We being a shareholder(s) of Scott Technology Limited

appoint __________________________________________at _________________________________________________
(full name of proxy) (e-mail address)
or failing that person
__________________________________________at _________________________________________________

(full name of proxy) (e-mail address)
as my/our proxy to vote for me/us on my/our behalf at the Annual Meeting of the Company to be held on Thursday, 25 November 2021, at 3:00pm
and at any adjournment of that meeting.
STEP 2: ITEMS OF BUSINESS – PROXY VOTING INSTRUCTIONS
Complete this part if you have appointed a proxy above and you want to direct the proxy as to how the proxy should vote.
Please note: For each resolution you must tick one box. If you mark the abstain box for an item, you are directing your proxy not to vote on your behalf
on a show of hands or a poll and your votes will not be counted computing the required majority, for that item.
ORDINARY BUSINESS - To consider and, if thought fit, pass the following ordinary resolutions:

Tick () in box to vote

For Against Abstain Discretion


1. Re-Election of Director – John Thorman
That John Thorman, who retires as a Director and, being eligible, offers himself for re-
election by shareholders, be re-elected as a Director.
   
2. Re-Election of Director – Edison Alvares
That Edison Alvares, who retires as a Director and, being eligible, offers himself for re-
election by shareholders, be re-elected as a Director.
   
3. Re-Election of Director – Brent Eastwood
That Brent Eastwood, who retires as a Director and, being eligible, offers himself for
re-election by shareholders, be re-elected as a Director.
   
4. Director Remuneration
That, for the purposes of NZX Listing Rule 2.11.1, the maximum aggregate amount of
remuneration payable by the Company to its Directors (in their capacity as Directors of
the Company) be increased by $100,000 per annum (plus GST, where applicable) from
$300,000 per annum to $400,000 per annum (plus GST where applicable), with effect
on and from 25 November 2021, to be paid and allocated to the Directors as the Board
considers appropriate.
   
5. Auditor
To record the reappointment of Deloitte as auditor of the Company and to authorise the
Directors to fix the auditor’s remuneration.
   
and to vote on any resolutions to amend any of the resolutions, on any resolution so amended, and on any other resolution proposed at the meeting (or
any adjournment thereof). Unless otherwise instructed as above, the proxy will vote to abstain from voting on each such resolution. The proxy is appointed
only in respect of the above meeting or any adjournment thereof.

STEP 3: SHAREHOLDER QUESTIONS
Shareholders present at the Annual Meeting, physically or via the virtual meeting platform at www.virtualmeeting.co.nz/sct21, will have the opportunity to
ask questions during the meeting. If you cannot attend the Annual Meeting but would like to ask a question, you can submit a question online by going to
https://investorcentre.linkmarketservices.co.nz/voting/SCT and completing the online validation process or complete the question section below and return
to Link Market Services. Questions will need to be submitted by 3:00pm on Tuesday, 23 November 2021. The Board will address and answer questions
at the Annual Meeting.







SIGN: SIGNATURE OF SHAREHOLDER(S) This section must be completed
Shareholder 1 Shareholder 2 Shareholder 3

Individual/Authorised Officer or attorney Individual/Authorised Officer or attorney Individual/Authorised Officer or attorney
Contact Name ___________________________________________ Contact Daytime Telephone _______________________ Date ______________
Electronic Investor Communications: If you received the Notice of Meeting and Proxy Form by mail and wish to receive your future investor
communications by email please provide your email address below.
Question:
CSN/Holder Number:
<BARCODE>

---

Before you begin

Ensure your browser is compatible.
Check your current browser by going to
the website: whatismybrowser.com

Supported browsers are:
• Chrome – Version 44 & 45 and after
• Firefox – 40.0.2 and after
• Safari – OS X v10.9
& OS X v10.10 and after
• Internet Explorer 9 and up
To attend and vote you must have your
securityholder number and postcode.
Appointed Proxy: Your proxy number will
be provided by Link before the meeting.
Please make sure you have this
information before proceeding.
Virtual Meeting
Online Guide






























Corporate Markets

Virtual Meeting Online Guide
1.Get a Voting Card
To register to vote – click on the
‘Get a Voting Card’ button.
This will bring up a box which looks like this.
Step 1
Open your web browser and go to
https://www.virtualmeeting.co.nz/sct21
Step 2
Log in to the portal using your full name,
mobile number and email address.
Please read and accept the terms and conditions
before clicking on the blue ‘Register and Watch
Meeting’ button.
•In the Centre – a live video webcast of the
Meeting
•At the bottom – buttons for ‘Get a Voting Card’,
‘Ask a Question’ and a list of company documents
to download
Note: If you close your browser, your session
will expire and you will need to re-register. If using
the same email address, you can request a link
to be emailed to you to log back in.
If you are an individual or joint securityholder you
will need to register and provide validation by entering
your shareholder number.
If you are an appointed Proxy, please enter the
Proxy Number issued by Link in the PROXY DETAILS
section. Then click the ‘SUBMIT DETAILS AND
VOTE’ button.
Once you have registered, your voting card will
appear with all of the resolutions to be voted on by
securityholders at the Meeting (as set out in the Notice
of Meeting). You may need to use the scroll bar on the
right hand side of the voting card to view all resolutions.
Securityholders and proxies can either submit a
Full Vote or Partial Vote.
2 • Link Group Virtual Meeting Online Guide

Full Votes
To submit a full vote on a resolution ensure you are in the
‘Full Vote’ tab. Place your vote by clicking on the ‘For’, ‘Against’,
or ‘Abstain’ voting buttons.

Partial Votes
To submit a partial vote on a resolution ensure you are in the
‘Partial Vote’ tab. You can enter the number of votes (for any or all)
resolution/s. The total amount of votes that you are entitled to vote for
will be listed under each resolution. When you enter the number
of votes it will automatically tally how many votes you have left.
Note: If you are submitting a partial vote and do not use all of your entitled votes, the
un-voted portion will be submitted as No Instruction and therefore will not be counted.
Once you have finished voting on the resolutions scroll down to
the bottom of the box and click on the ‘Submit Vote’ or
‘Submit Partial Vote’ button.
Note: You can close your voting card without submitting your vote
at any time while voting remains open. Any votes you have already
made will be saved for the next time you open up the voting card. The
voting card will appear on the bottom left corner of the webpage. The
message ‘Not yet submitted’ will appear at the bottom of the page.
You can edit your voting card at any point while voting is open by
clicking on ‘Edit Card’. This will reopen the voting card with any
previous votes made.
At the conclusion of the Meeting a red bar with a countdown timer
will appear at the top of the Webcast and Slide windows advising
the remaining voting time. Please make any changes and submit
your voting cards.
Once voting has been closed all submitted voting cards cannot be
changed.
Link Group Virtual Meeting Online Guide • 3

Virtual Meeting Online Guide continued







2. How to ask a question

Note: Only securityholders are eligible to ask questions.
If you have yet to obtain a voting card, you
will be prompted to enter your security holder
number or proxy details before you can ask a
question. To ask a question, click on the ‘Ask
a Question’ button either at the top or bottom
of the webpage.


The ‘Ask a Question’ box will then pop up with
two sections for completion.


In the ‘Regarding’ section click on the drop down arrow
and select the category/resolution for your question.
Click in the ‘Question’ section and type your question
and click on ‘Submit’.
A ‘View Questions’ box will appear where you can
view your questions at any point. Only you can see
the questions you have asked.
If your question has been answered and you would
like to exercise your right of reply, you can submit
another question.
Note that not all questions are guaranteed to be
answered during the Meeting, but we will do our
best to address your concerns.



3. Downloads

View relevant documentation in the
Downloads section.



4. Voting closing

Voting will end 5 minutes after the
close of the Meeting.


At the conclusion of the Meeting a red bar with a
countdown timer will appear at the top of the Webcast
and Slide screens advising the remaining voting time.
If you have not submitted your vote, you should do
so now.


Contact us

New Zealand
T 0800 200 220
E meetings@linkmarketservices.com



1261.0 04/21 ISS8