2021 Annual Meeting – Virtual Meeting Guide

Before you begin

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• Internet Explorer 9 and up
To attend and vote you must have your
securityholder number and postcode.
Appointed Proxy: Your proxy number will
be provided by Link before the meeting.
Please make sure you have this
information before proceeding.
Virtual Meeting
Online Guide






























Corporate Markets

Virtual Meeting Online Guide
1.Get a Voting Card
To register to vote – click on the
‘Get a Voting Card’ button.
This will bring up a box which looks like this.
Step 1
Open your web browser and go to
https://www.virtualmeeting.co.nz/sct21
Step 2
Log in to the portal using your full name,
mobile number and email address.
Please read and accept the terms and conditions
before clicking on the blue ‘Register and Watch
Meeting’ button.
•In the Centre – a live video webcast of the
Meeting
•At the bottom – buttons for ‘Get a Voting Card’,
‘Ask a Question’ and a list of company documents
to download
Note: If you close your browser, your session
will expire and you will need to re-register. If using
the same email address, you can request a link
to be emailed to you to log back in.
If you are an individual or joint securityholder you
will need to register and provide validation by entering
your shareholder number.
If you are an appointed Proxy, please enter the
Proxy Number issued by Link in the PROXY DETAILS
section. Then click the ‘SUBMIT DETAILS AND
VOTE’ button.
Once you have registered, your voting card will
appear with all of the resolutions to be voted on by
securityholders at the Meeting (as set out in the Notice
of Meeting). You may need to use the scroll bar on the
right hand side of the voting card to view all resolutions.
Securityholders and proxies can either submit a
Full Vote or Partial Vote.
2 • Link Group Virtual Meeting Online Guide

Full Votes
To submit a full vote on a resolution ensure you are in the
‘Full Vote’ tab. Place your vote by clicking on the ‘For’, ‘Against’,
or ‘Abstain’ voting buttons.

Partial Votes
To submit a partial vote on a resolution ensure you are in the
‘Partial Vote’ tab. You can enter the number of votes (for any or all)
resolution/s. The total amount of votes that you are entitled to vote for
will be listed under each resolution. When you enter the number
of votes it will automatically tally how many votes you have left.
Note: If you are submitting a partial vote and do not use all of your entitled votes, the
un-voted portion will be submitted as No Instruction and therefore will not be counted.
Once you have finished voting on the resolutions scroll down to
the bottom of the box and click on the ‘Submit Vote’ or
‘Submit Partial Vote’ button.
Note: You can close your voting card without submitting your vote
at any time while voting remains open. Any votes you have already
made will be saved for the next time you open up the voting card. The
voting card will appear on the bottom left corner of the webpage. The
message ‘Not yet submitted’ will appear at the bottom of the page.
You can edit your voting card at any point while voting is open by
clicking on ‘Edit Card’. This will reopen the voting card with any
previous votes made.
At the conclusion of the Meeting a red bar with a countdown timer
will appear at the top of the Webcast and Slide windows advising
the remaining voting time. Please make any changes and submit
your voting cards.
Once voting has been closed all submitted voting cards cannot be
changed.
Link Group Virtual Meeting Online Guide • 3

Virtual Meeting Online Guide continued







2. How to ask a question

Note: Only securityholders are eligible to ask questions.
If you have yet to obtain a voting card, you
will be prompted to enter your security holder
number or proxy details before you can ask a
question. To ask a question, click on the ‘Ask
a Question’ button either at the top or bottom
of the webpage.


The ‘Ask a Question’ box will then pop up with
two sections for completion.


In the ‘Regarding’ section click on the drop down arrow
and select the category/resolution for your question.
Click in the ‘Question’ section and type your question
and click on ‘Submit’.
A ‘View Questions’ box will appear where you can
view your questions at any point. Only you can see
the questions you have asked.
If your question has been answered and you would
like to exercise your right of reply, you can submit
another question.
Note that not all questions are guaranteed to be
answered during the Meeting, but we will do our
best to address your concerns.



3. Downloads

View relevant documentation in the
Downloads section.



4. Voting closing

Voting will end 5 minutes after the
close of the Meeting.


At the conclusion of the Meeting a red bar with a
countdown timer will appear at the top of the Webcast
and Slide screens advising the remaining voting time.
If you have not submitted your vote, you should do
so now.


Contact us

New Zealand
T 0800 200 220
E meetings@linkmarketservices.com



1261.0 04/21 ISS8